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Services - 95877-2020

26/02/2020    S40    Services - Contract notice - Restricted procedure 

United Kingdom-Belfast: Architectural design services

2020/S 040-095877

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Northern Ireland Civil Service Sports Association
National registration number: IP000088
Postal address: The Pavilion, Stormont, Stormont Estate, Upper Newtwonards Road
Town: Belfast
NUTS code: UKN06
Postal code: BT4 3TA
Country: United Kingdom
Contact person: Kieran Devlin
Telephone: +44 2890522690

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
I.4)Type of the contracting authority
Other type: A non-profit organisation providing sports and leisure facilities
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

NICSSA Multi Sports Facility

Reference number: MFF/18/11368
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The objective of the project is to construct a modern, efficient and fit for purpose indoor multi-sports facility with associated changing, showering and function facilities that will be capable of hosting at least the five sports set out in the sports development plan for the project.

This objective is underpinned by a number of supporting principles. To take the project forward in a way (as far is practically possible) that.

Integrates with the existing facility

Takes account of the need for efficiency and reducing the carbon footprint

Is aesthetically pleasing given its location and exposure to ongoing media coverage.

There are 2 distinct components of the project:

New build onto existing building and upgrade/extension of existing facility:

New build

The construction and extensive to the existing Pavilion of an indoor multi-sports facility approx. 50 metres x 30 metres complete with storage facilities.

II.1.5)Estimated total value
Value excluding VAT: 450 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKN06
Main site or place of performance:

Pavilion, Stormont.

II.2.4)Description of the procurement:

For a complete description of this procurement please refer to the pre-qualification questionnaire package, MOI Part B.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 450 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 30
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Further information is provided in the procurement documents, please refer to MOI Part A 1.6.1 shortlist of economic operators.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Refer to PQQ documentation.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Refer to PQQ documentation.

Minimum level(s) of standards possibly required:

Refer to PQQ documentation.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Refer to PQQ documentation.

Minimum level(s) of standards possibly required:

Refer to PQQ documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The economic operator team must be made up of the following disciplines: architect, quantity surveyor, project manager, electrical engineer, mechanical engineer, structural engineer, civil engineer, landscape architect, building surveyor, principal designer, BREEAM services, Acoustician, planning consultant, transport engineer and access consultant.

III.2.2)Contract performance conditions:

The economic operators’ performance on this contract will be regularly monitored. As part of its contract management procedures, the contracting authority will use the protocol for managing poor supplier performance contained in Procurement Guidance Note PGN 01/12 – contract management principles and procedures:

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/03/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/04/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Northern Ireland Civil Service Sports Association
Postal address: The Pavilion, Stormont, Stormont Estate, Upper Newtownards Road
Town: Belfast
Postal code: BT4 3TA
Country: United Kingdom
Telephone: +44 2890522690

Internet address:

VI.4.2)Body responsible for mediation procedures
Official name: High Court of Justice (Northern Ireland)
Postal address: Royal Courts of Justice, Chichester Street
Town: Belfast
Postal code: BT1 3JF
Country: United Kingdom
Telephone: +44 2890313508

Internet address:

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 which provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days,provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: