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Supplies - 98607-2016

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23/03/2016    S58

United Kingdom-London: Agricultural, forestry, horticultural, aquacultural and apicultural services

2016/S 058-098607

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Official name: High Speed Two (HS2) Ltd
Postal address: One Canada Square, Canary Wharf
Town: London
Postal code: E14 5AB
Country: United Kingdom
Contact person: HS2 Procurement
Telephone: +44 2079443000

Internet address(es):

General address of the contracting entity:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Main activity
Railway services
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:
Plant Material Procurement Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
High Speed Two (HS2) Limited (‘HS2 Ltd’) is responsible for developing and promoting the new high speed railway known as High Speed Two (‘HS2’) (also referred to in this Contract Notice as ‘the Project’). HS2 will initially run between London and Birmingham (Phase One) but will subsequently be extended northwards to link Birmingham to Manchester and Leeds (Phase Two). Plant material is required by HS2 Ltd to create new woodland, screen planting, hedgerows, landscape planting, ecological habitats and feature planting as the Project develops. This procurement for the supply of plant material is part of a wider set of HS2 procurements intended to deliver the Project.
This procurement and the Plant Material Contract intended to be awarded is to supply plant material for Phase One of the Project only and is subject to the provisions of this Contract Notice and the accompanying Pre-Qualification Pack (PQP) and Pre-Qualification Questionnaire (PQQ).
The scope of the Plant Material Procurement Contract is to establish a supply agreement by which HS2 Ltd can instruct the collecting of seed, the growing and supply of plant material to meet the Project's tree planting requirements for Phase One. The term would extend over a maximum 10-year period. In the early stages it is envisaged that the Plant Material Procurement Contract will provide HS2 Ltd with 1 800 000 trees grown to contract from seed of local provenance for the advanced planting areas. The advanced planting areas will help fulfil the commitments made by HS2 Ltd in the Hybrid Bill. The plant material grown will be supplied free of charge by HS2 Ltd to HS2 Ltd's enabling contractors (Enabling Works Contractor) and potentially HS2 Ltd's main works civils contractors (MWCC).
Although HS2 Ltd provide no warranty or guarantee of volumes to be ordered under the Plant Material Contract (i) estimated seed collection, growing and supply of up to 5 200 000 trees may also be required for route-wide planting subject to the requirements of the MWCC: and (ii) the Plant Material Procurement Contract may also be used over the life of Phase One to further supply plant material required at different times in the overall anticipated construction programme. The precise programme is currently undefined but likely to extend over a considerable time period and further supplies of plant material are also likely to be required in the maintenance period following completion of construction to replace failed or damaged plants. Further details on programme will be included in the Invitation to Tender (ITT).
II.1.6)Common procurement vocabulary (CPV)

77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services, 03100000 Agricultural and horticultural products, 03000000 Agricultural, farming, fishing, forestry and related products, 77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services, 03121000 Horticultural products, 03450000 Tree-nursery products

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT
Range: between 5 000 000 and 9 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
HS2 Ltd reserves the right to require deposits, guarantees, bonds and / or other forms of appropriate security including parent company guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further information will be provided in the procurement documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Further information will be provided in the procurement documentation.
III.1.4)Other particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further information will be provided within the prequalification documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further information will be provided within the prequalification documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Further information will be provided within the prequalification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
Time limit for receipt of requests for documents or for accessing documents: 26.4.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
1. Terms with an initial capital letter used in this contract notice, the PQP and the PQQ have the meanings given to them in Section 1.3 (Definitions) of the PQP. The PQP can be accessed via the HS2 eSourcing portal as described at point 3 below.
2. Please note that the values described in section II.2) (Total quantity and scope) of this OJEU Contract Notice are estimated which are based on 2015 prices. Further, Applicants should note that (i) HS2 Ltd provides no guarantee or warranty in relation to volumes of plant material to be ordered under the Plant Material Contract or the value of the Plant Material Contract to be awarded; and (ii) The Plant Material Contract shall not be an exclusive supply contract and HS2 Ltd reserves the right to enter into other contracts for the supply of plant material for the Project. Further information in relation to volumes will be provided at ITT stage.
3. Applicants must note that:
All economic operators must complete the prequalification questionnaire on the HS2 eSourcing portal strictly in accordance with the submission deadline for PQ Application stated in the PQP and at section IV.3.4) above.

To access the procurement documentation economic operators are required to register on the HS2 eSourcing portal ( Please note that registration is only required once and economic operators that have registered previously will be able to utilise their existing log-in details.

Registering: economic operators should browse to the eSourcing portal (via and complete the following:

a) Click the ‘RegisterNow!’ link.
b) The below message will appear,
Please do not create a duplicate account if you have forgotten your username, password or both.

Please contact the Helpdesk on 0800 368 4850 or

To continue, click ‘close’.
Once you have read and accepted the terms and conditions, select ‘I agree’ and click ‘next’.
c) Enter your ‘Registration Details’ for your business and ‘User Details’.
d) Note the username you use, this will be required when logging into the portal going forward, and click ‘save’ when complete.
e) You will then receive an automated e-mail with your unique password.
f) Upon first registration you will be asked to change your automated password.
To access the prequalification questionnaire (PQQ) and PQP for the Plant Material Procurement:
a) Login to the HS2 eSourcing portal with your unique username and password.
b) Under the title My Procurement Project, Click on the ‘PQQs open to all suppliers’ link.
c) Click on the relevant titled prequalification item.
d) Click the ‘express interest’ button at the top of the page, a pop-up box will appear asking you to confirm you are about to express an interest, click ok. In the ‘actions’ box on the left hand side of the page (this will move the PQP into the applicants ‘my PQQ’ box). This is a secure area for projects only.
e) Click on the PQQ code. The applicant can now access any attachments by clicking on the ‘buyer attachments’ on the menu on the left hand side.
f) Download the documents relating to the prequalification questionnaire. Click ‘attachments’ on the left hand side. The number in brackets refers to number of Documents that need to be downloaded. Click on the bold and underlined filename. Select ‘save’ and store on your PC.
To respond to the prequalification questionnaire by submitting a PQQ response:
a) On the left hand side menu, click ‘My Response’, the economic operators must now choose ‘Create Response’ or ‘Decline to respond’ (If you select ‘Decline to Respond please detail a reason for declining).
b) Economic operators can now use the messages functions to communicate with HS2 Ltd and seek clarification. To access this, on the left hand menu, click “Messages”, you will be able to create a message here.
c) Please note the deadline for completion, this is a precise time and the eSourcing portal will reject the economic operators prequalification questionnaire if it is submitted after this time.
d) Economic operators should click “Edit Response” on the right hand side, and populate their response. Economic operators should click “Submit Response” at the top of the page, when they wish to submit the final completed prequalification questionnaire. Please note that there is detailed online help.

For further assistance contact BravoSolution helpdesk which is available Monday to Friday (8:00 to 18:00) GMT on: a) email — or b) telephone +44 800 368 4850.

4) A response to this notice does not guarantee that an Applicant will be invited to tender. The award process may be terminated or suspended at any time without cost or liability to HS2 Ltd. HS2 Ltd does not bin itself to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Any contract let by HS2 Ltd may provide that the scope or duration of the contract may be extended at HS2 Ltd’s discretion. HS2 Ltd reserves the right to vary its requirements and the procedure relating to conduct of the award process. HS2 Ltd reserves the right to disqualify any economic operator who:
— Provide information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this contract notice or by the PQQ and PQP, or as otherwise required by HS2 Ltd during the award process; or
— Fulfils any one or more of the criteria detailed in Regulation 26 of the UK Utilities Contracts Regulations 2006 (as amended).
5) HS2 Ltd reserves the right to require the submission of additional, supplementary or clarificatory information that HS2 Ltd considers, in its absolute discretion, to be appropriate.
6) Applicants and Tenderers shall be solely responsible and liable for all costs associated with and arising out of or in connection with responding to this OJEU Contract Notice and participating in the procurement process (including relating to any resultant prequalification questionnaire or tender submission), howsoever incurred.
7) HS2 Ltd reserves the right to change without notice the procedure for awarding the Contract Opportunity, to reject any or all tenders and/or to stop the procurement process and not to award a contract at any time without liability on its part.
8) All communications, including expressions of interest, tenders and all supporting documentation must be written in English (or a full translation provided at no cost to HS2 Ltd) and tenders must be priced in sterling.
9) No contract will be created between HS2 Ltd and any party until a contract is executed between the HS2 Ltd and the successful bidder.
10) HS2 Ltd embraces diversity and welcomes applications from all suitably skilled contractors of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. HS2 Ltd will actively promote sustainable procurement throughout its supply chain and welcomes applications from contractors committed to the principles of reducing, reusing and recycling resources and to the practices of buying responsibly.
10) Further to the information provided in section II.2.2) and II.3) prospective applicants are advised that the contract provides for a maximum term of 10 years with a contractual break provision exercisable by HS2 only. It is currently envisaged that the break will be exercisable on the fourth and sixth anniversary of contract commencement.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: