Nature and extent of the modifications (with indication of possible earlier changes to the contract):
1.2 Task 2
Task 2 is extended by the following activities:
Under ‘Implementation phase’
— the technical assistance and support are extended to 4 pilot sites, with related extension of the number of on-field visits,
— beside working with the 4 above mentioned sites, support should be provided to 4 additional sites through guidance and training.
Under ‘Evaluation phase’,
— the scope of the evaluation framework will be extended to include the pilots and 5 good practice examples,
— the evaluation framework and analysis methodology should be adapted to accommodate multiple sites from different sources,
— the evaluation framework will be published on the project website at the end of January 2019,
— an additional report (‘Evaluation Report’) will be produced on the results of the evaluation activities,
— further coordination and management activities, including internal meetings are needed.
1.3 Task 3
Task 3 is extended with the following activities:
— reinforcement of the promotional/dissemination materials with translation of promotional materials (i.e. the Smarta leaflet (1st and 2nd version) and brochure, (1st and 2nd version)) into local languages. All promotional/dissemination materials will be in format that facilitates translation to other languages. All language versions will be in e-version, loaded to the Smarta web for download, and will be widely disseminated.
— the primary promotional materials (the Smarta leaflet 1st and 2nd version and brochure 1st and 2nd version) will be produced in French, German, Rumanian and Italian versions, in addition to English,
— the above materials in 5 versions will be produced in hard copy, minimum 1 000 copies for each versions and materials. The material will also be translated into the language of the 4 pilots selected with the new call for tender,
— Smarta will seek to engage national programs, associations and institutes to translate and disseminate the materials into additional languages, the incentive for them being to make the Smarta materials and results available to the local level in their country,
— organisation of and/or contribution to workshop and local events in languages different than English. These will be held in 4 locations, being the locations of the pilot sites selected through the new tender process and in their languages. The respective pilot site will lead the event organisation, as it will be significant for them in getting local stakeholder buy-in, and Smarta team will support ,and assist through the provision of content, speakers, etc.,
— presentation to the European Parliament at the end of the project to present the main findings and recommendations,
— final delivery will be assessed by:
(i) copies of all materials produced;
(ii) active web links to materials loaded to the internet; and
(iii) notice and record/proceedings of local events.
1.4 Timetable to observe:
Following this amendment, the adapted timetable of the project will be discussed in a dedicated meeting, to be held before 31.1.2019.