Services - 349251-2018

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09/08/2018    S152

United Kingdom-Reading: Research and development services and related consultancy services

2018/S 152-349251

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom

Internet address(es):

General address of the contracting authority: https://www.ecmwf.int/

Electronic access to information: http://procurement.ecmwf.int

Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int

Further information can be obtained from:
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: http://procurement.ecmwf.int/

Tenders or requests to participate must be sent to:
Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: http://procurement.ecmwf.int/

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Meteorological Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Copernicus C3S_429 C3S Demo Cases
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor's premises
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 12

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1,00 and 1 000 000,00 EUR
Frequency and value of the contracts to be awarded: Range for individual bids is between 50 000 and 150 000 EUR.
II.1.5)Short description of the contract or purchase(s)
Some of the biggest challenges our society faces are related to climate change and the impact this will have on the environment and on our own activities. The increasing concentration of the greenhouse gases is a prominent driver of a changing climate, but the extent of their impacts is sector dependent and generally more difficult to characterise. In order to build a climate proof society, we need to improve the way in which climate datasets are processed and used to inform decisions in different businesses and societal sectors.
 The Copernicus climate change service (C3S) has been developed to meet these needs, aiming at supporting policymakers, businesses and citizens through the provision of high-quality usable information.
 The Service consolidates many years of preparatory research and development and delivers through the Climate data store a long list of quality-controlled and operationally-produced climate relevant datasets.
 This ITT is about setting up and demonstrating downstream applications, known as “Demo-Cases”, using one or more of the C3S products as input. It aims at demonstrating the full potential of the C3S infrastructure, including the diverse set of datasets in the CDS catalogue and the CDS toolbox. This ITT will facilitate the creation of indicators, tools and visualisations that do not necessarily have a sustainable business case, but are excellent communication tools and will show-case the CDS and, hence, increase uptake.
 ECMWF expects that individual bids in the range between 50 000 and 150 000 EUR will be adequate to achieve the objectives of this call, depending on the scope of the proposed demo case. Nevertheless, ECMWF may consider bids outside of that range if duly justified by the bidder.
 The ITT call is open to all demo-cases addressing any societal sector and C3S products. Notwithstanding the above, ECMWF is looking forward selecting a number of proposals related to data visualization and scientific communication through the arts, as they offer a strong potential to enhance the uptake of the C3S service with wide communities.
II.1.6)Common procurement vocabulary (CPV)

73000000 Research and development services and related consultancy services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see Volume I (Instructions and Conditions) of the ITT documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Volume V (Contract for Procurement - Services for Copernicus) of the ITT documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
 ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
 ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (Contract for procurement — Services for Copernicus) and Volume II (Specification) of the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Fit with C3S products, innovation and sustainability. Weighting 25

3. Communication potential. Weighting 30

4. Technical feasibility and resources applied. Weighting 10

5. Management and Implementation. Weighting 5

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Copernicus C3S_429 C3S Demo Cases
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.6.2019 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus – The European earth observation programme

See http://www.copernicus.eu/

VI.3)Additional information
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's invitation to Tender documents, which will be available on ECMWF's eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF’s eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.
 This is a rolling Invitation to Tender, whereby bids will be evaluated on a quarterly basis, with closing dates every three months (14.9.2018, 14.12.2018, 14.3.2019, 14.6.2019), when bids submitted during the previous calendar quarter will be evaluated. Bidders will be informed about the outcome of the evaluation within six weeks following each closing date.

Reminders on the evaluation dates will be posted on the C3S website (https://climate.copernicus.eu/) at regular points in time.

As an outcome of each quarterly evaluation, bids will be either selected for negotiations in that round, rejected, or included in a reserve list for future consideration.
 6 weeks upon each evaluation date, ECMWF will update the C3S website with an overview of the sectors and C3S products for which a use-case has been selected.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/

VI.5)Date of dispatch of this notice:
6.8.2018