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eForms

Archive of eForms implementation

Consolidated Q&A from the eNotices2 webinar of 12 October 2023

The summary of the questions and answers from the second eNotices2 webinar is now available.

A recording of the webinar is also available on YouTube.

 

New version of eForms Software Development Kit (01/12/2023)

We have released version 1.10.0 of the eForms Software Development Kit on GitHub.

This release brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

This SDK version will be activated in the Preview environment on 04/12/2023 and in the Production environment on 05/12/2023.

 

Registration is open for our 4th Workshop with TED reusers, 14th of December 2023

Registrations to the workshop of the 14th of December 2023 are now open. Please register by 13 December at 12:00 CET here. We will send you the Webex connection details the day before the webinar.

We hereby also invite you to continue to test the reuse options of the new TED portal in the dedicated test environment using this URL. You can use the same EU Login credentials as in the current TED portal in order to sign in to your account.

As one of the purposes of the workshop is to collect feedback about your testing experience, we strongly encourage you to use this opportunity to test. You can send us your feedback by answering the questions asked upon registration. Otherwise, just send it as a reply to this message or give us any feedback directly during the workshop.


Please note also that the replies to questions raised during the October workshop are already available on the site of the event.

 

TED eSenders annual seminar (13 December 2023)

Registrations are now open for our TED eSenders annual seminar, which will take place online using Webex on Wednesday 13 December 2023, 10.00-16.00 CET.Register by 12.00 CET on Tuesday 12 December. You will receive the connection details the day before the meeting.

The agenda is available on the event website. As the session will be recorded, you are also kindly invited to read our privacy statement.

If you have any questions, please contact OP-EVENTS@publications.europa.eu

 

Consolidated Q&A from the Workshop with re-users of TED of 16 June 2023

Following the Workshop with re-users of the TED website, a summary of the questions and answers is now available.

 

Consolidated Q&A from the eNotices2 webinar of 19 September 2023 

Following the first webinar for users of the eNotices2 web application, a summary of the questions and answers is now available.

A recording of the webinar is also available on YouTube.

 

New version of eForms Software Development Kit (09/10/2023)

We have released version 1.9.0 of the eForms Software Development Kit on GitHub.

This release brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

This SDK version will be activated in the Preview environment on 10/10/2023 and in the Production environment on 11/10/2023.

 

Registration is open for our 3rd Workshop with TED reusers, 18th of October 2023

Registrations to the workshop of the 18th of October 2023 are now open. Register by 17 October at 12:00 CET. We will send you the Webex connection details the day before the webinar. 

We hereby also invite you to test the reuse options of the new TED portal in the dedicated test environment using this URL.

You can use the same EU Login credentials as in the current TED portal in order to sign in to your account. Please note that there might be certain issues with some of the information saved in your accounts, which we hope to solve in the coming days. We apologise in advance for this inconvenience.

As one of the purposes of the workshop is to collect feedback about your testing experience, we strongly encourage you to use this opportunity to test. You can send us your first feedback by answering the questions asked upon registration. Otherwise, just send it as a reply to this message or give us any feedback directly during the workshop.

Please note also that the replies to questions raised in the last meeting will be available in the site of the event shortly.

 

Registration is open for our 6th eForms Technical Workshop, 26 September 2023

Registrations are now open for our 6th eForms Technical Workshop, which will take place online using Webex on Tuesday 26 September 2023, 10.00-16.00 CET. Register by 12.00 CET on Monday 25 September. You will receive the connection details the day before the meeting. The agenda is available on the event website. As the session will be recorded, you are also kindly invited to read our privacy statement.

If you have any questions, please contact OP-EVENTS@publications.europa.eu

 

Table of correspondence between TED-XML standard forms and eForms (03/08/2023)

This file aims to help users of the current eNotices application (which manages the TED standard forms, as defined by Commission Implementing Regulation (EU) 2015/1986), to find the equivalent forms in the new eNotices2 application (which manages eForms, as defined by Commission Implementing Regulation (EU) 2019/1780).

The table might also be helpful to users of other eProcurement platforms with the transition from TED-XML forms to eForms.

 

New version of eForms Software Development Kit (26/07/2023)

We have released version 1.8.0 of the eForms Software Development Kit on GitHub.

This release brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (16/05/2023)

We have released version 1.7.0 of the eForms Software Development Kit on GitHub.

This release provides additional information on nodes, fields and codelists, and brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

Registration is open for our 5th eForms Technical Workshop, 23-24 May 2023 (10/05/2023)

We would like to invite you to our 5th eForms Technical Workshop, which will take place online using Webex on Tuesday 23 May 2023, 10.00-16.00 CET and Wednesday 24 May 2023, 10.00-12.00 CET. Register by 12.00 CET on Monday 22 May. You will receive the connection details the day before the meeting. As the session will be recorded, you are also kindly invited to read our privacy statement.

If you have any questions, please contact OP-EVENTS@publications.europa.eu.

 

TED XML to eForms Converter 0.6.0 Release (17/04/2023)

A new release of the TED XML to eForms Converter (TEDXDC) has been published on github at https://github.com/OP-TED/ted-xml-data-converter. This release of the tool can partially convert all the main forms for the R2.0.9 schema: Prior Information Notices, Contract Notices and Contract Award Notices.

 

Save the date for the Workshop for reusers of TED data, 14 June 2023 (27/03/2023)

Following up on the workshop already organised on 27 September 2022, the Publications Office is preparing a second Workshop for reusers of TED data. This time the focus will be on the following topics:

  • The upcoming new TED portal – what changes for reusers
  • Updates on eForms
  • Reuse via the newly developed TED semantic web service
  • Information on the Public Procurement Data Space.

The workshop will take place online on Wednesday 14 June 2023.

Please save the date in your calendar. More detailed information along with the agenda and the invitation to register will be communicated in due time.

 

Patches released for eForms SDK 1.3, 1.4, 1.5 (14/03/2023)

Together with eForms SDK 1.6.0, we released today patches for all other active versions of the SDK. Specifically we released SDK 1.3.3, SDK 1.4.2, and SDK 1.5.2.

The patched versions include updated translations of text labels as well as updated notice visualisation templates. All other parts of the patched versions of the SDK remain unchanged.

From now on, together with new versions of the SDK, we will continue releasing patches to previous active versions so that any applications that still use them can benefit from updated translations and view templates.

SDK versions 1.0, 1.1, and 1.2, which were issued before the going live of eForms on 14 November 2022, will be discontinued from production use from 14 April 2023. Access to these versions will remain in the preview environment beyond that date for any eSenders that still develop applications with versions prior to SDK 1.3. The oldest active version for production use will be SDK 1.3.

 

Registration is open for our 4th eForms Technical Workshop, 28 March 2023 (14/03/2023)

We would like to invite you to our 4th eForms Technical Workshop, which will take place online using Webex on Tuesday 28 March 2023, 10.00-16.00 CET.

Register by 12.00 CET on Monday 27 March. You will receive the connection details the day before the meeting.

As the session will be recorded, you are also kindly invited to read our privacy statement.

If you have any questions, please contact OP-EVENTS@publications.europa.eu.

 

New version of eForms Software Development Kit (14/03/2023)

We have released version 1.6.0 of the eForms Software Development Kit on GitHub.

This release provides additional information, in particular on nodes and fields, and brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

Registration is open for the 3rd eForms Technical Workshop, 1 February 2023 (17/01/2023)

We would like to invite you to our 3rd eForms Technical Workshop, which will take place online using Webex on Wednesday 1 February 2023, 10.00 - 16.00 CET. Register by 18.00 CET on Monday 30 January to make sure you get the connection details as well as the latest updates.  As the session will be recorded, you are also kindly invited to read our privacy statement.

If you have any questions, please contact OP-EVENTS@publications.europa.eu.

 

Save the date: TED eSenders / eForms events calendar for 2023 (21/12/2022)

The Publications Office is pleased to announce its annual TED eSenders / eForms events calendar for 2023.

Please save the dates in your calendar:

  • 1 February (3rd eForms Technical Workshop)
  • 28-29 March (4th eForms Technical Workshop)
  • 23-24 May (5th eForms Technical Workshop)
  • 26-27 September (6th eForms Technical Workshop)
  • 12-13 December (Annual eSenders Seminar)

All events are organised around eForms as one- or two-half-day webinars / online workshops. More detailed information along with the agenda and the invitation to register will be communicated in due time.

If you have any questions, please contact OP-EVENTS@publications.europa.eu.

 

New version of eForms Software Development Kit (19/12/2022)

We have released version 1.5.0 of the eForms Software Development Kit on GitHub.

This release brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (25/11/2022)

We have released version 1.4.0 of the eForms Software Development Kit on GitHub.

This release brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

TED eSenders annual seminar (12-13 December 2022)

We would like to inform you that registrations are now open for the TED eSenders Annual Seminar of 2022. The seminar will take place online using the Webex application over two half-days on 12 and 13 December 2022.

This year’s seminar will focus again on the implementation and plans for the new generation of electronic standard forms (eForms) that became available in November 2022.

Register on the website by 12:00 noon CET on Friday 9 December to make sure you get the connection details as well as the latest updates. The sessions will be recorded, and you are kindly invited to read our privacy statement.

If you have any questions, please contact OP-EVENTS@publications.europa.eu.

We look forward to seeing you at our Annual Seminar.

 

New version of eForms Software Development Kit (11/11/2022)

We have released version 1.3.2 of the eForms Software Development Kit on GitHub.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (09/11/2022)

We have released version 1.3.1 of the eForms Software Development Kit on GitHub.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (07/11/2022)

We have released version 1.3.0 of the eForms Software Development Kit on GitHub.

This release brings various changes and corrections in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

Save the date: TED eSenders annual seminar (12-13 December 2022)

The Publications Office is pleased to announce that the annual TED eSenders Seminar will take place online on 12 and 13 December 2022.

Please save the date in your calendar.

More detailed information along with the agenda and the invitation to register will be communicated in due time.

 

New version of eForms Software Development Kit (10/10/2022)

We have released version 1.2.0 of the eForms Software Development Kit on GitHub.

This release brings various changes in the metadata content.

Please see the changelog accompanying the SDK for more details.

 

TED XML to eForms Converter 0.5.0 Release (19/09/2022)

A new release of the TED XML to eForms Converter (TEDXDC) has been published on GitHub at https://github.com/OP-TED/ted-xml-data-converter.

This release of the tool can convert TED Contract Notices and Contract Award Notices. It also caters for the multilingual versions of text elements, and options have been added to control the reporting of messages to the user.

 

New version of eForms Software Development Kit (15/09/2022)

We have released version 1.1.0 of the eForms Software Development Kit on GitHub.

This release brings various changes in the metadata content, in particular related with the upcoming amendment to the eForms Regulation.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (05/08/2022)

We have released version 1.0.0 of the eForms Software Development Kit on github.

This release brings additional information on fields, a new structure for the Schematron files, along with various other updates and improvements.

Please see the changelog accompanying the SDK for more details.

 

TED XML to eForms Converter 0.4.0 Release (02/08/2022)

A new release of the TED XML to eForms Converter (TEDXDC) has been published on github at https://github.com/OP-TED/ted-xml-data-converter.

This release of the tool can convert Contract Award Notices using TED form F03, as well as all TED Contract Notice forms.

 

New version of eForms Software Development Kit (19/07/2022)

We have released version 0.7.0 of the eForms Software Development Kit on GitHub.

This release contains a new file format for the notice type ‘definitions’, along with various updates and improvements. It also includes new Schematron rules, together with updated field metadata and notice examples.

For more details, see the change log accompanying the Software Development Kit.

 

TED XML to eForms Converter (23/05/2022)

The TED XML to eForms Converter (TEDXDC) is being developed to assist organisations publishing procurement notices in their migration to eForms. The tool converts a notice published in the TED schemas to a draft form of the same notice in eForms.

The latest release has been published on github. This release of the tool can convert Contract Notices published using the R.2.0.9 TED XML schema.

 

Updated samples of eForms notice visualisations (11/05/2022)

This HTML file provides sample data to make it easier to see the TED Viewer structure, understand how the elements fit together and allows to switch between different notice types.

The biggest structural change compared to samples from July 2021 is the decision to group almost all the organisation information in one section.

The current version is not yet final but it is quite close to what TED Viewer will produce.

 

New version of eForms Software Development Kit (10/05/2022)

We have released version 0.6.0 of the eForms Software Development Kit on GitHub.

This release provides structured information on the visualisation of eForms notices, along with various updates and improvements. This release also includes new rules in the schematron files, and updated codelists and notice examples.

Please see the changelog accompanying the SDK for more details.

 

Initial mapping of current TED-XML schema to eForms (13/04/2022)

To support the transition between the two data formats, the Publications Office is mapping the fields of the current TED-XML schema to the eForms schema.

This mapping in Excel builds on last year's mapping of business terms by the European Commission and completes it with the technical mapping of TED-XML to the fields of the eForms schema at Xpath level.

Not all standard forms (SF) are included and there is not an exact business correspondence between each SF and each eForm notice.

This Excel file is provided "as is" and may serve as a guide. It will not be further updated but any feedback is welcome via ted@publications.europa.eu

At a later stage, the Publications Office will share the XSLT files with the actual implementation of these mappings, which will be progressively enriched and that will be used by a converter service.

The conversion of TED-XML will always result in an invalid eForms XML because, for example, not all fields exist, or text fields cannot be turned into codelist values. But it should allow users and systems to carry over as much as possible of existing notices into the new format, for example, when continuing a procedure that overlaps the switch between the two schemas.

 

Save the date: eForms technical Workshop May 2022

The Publications Office is organising an eForms technical workshop in order to exchange information with eSenders and their developers on the status of the implementation of eForms.

The workshop will take place online on the two mornings of 11 & 12 May 2022 and concerns exclusively eForms (the new generation of electronic standard forms) and their technical implementation; it is not meant to replace the annual eSenders seminar.

Please save the date in your calendar.

More detailed information along with the agenda and the invitation to register will be communicated in due time.

 

New version of eForms Software Development Kit (21/01/2022)

We have released version 0.5.0 of the eForms Software Development Kit on GitHub.

This release provides the codelists used in eForms, and structured information on the various notices types defined in the eForms regulation. The information provided on the fields has been improved, and now also indicates the location of each field in the structure of XML notices. This release also includes minor corrections in the eForms schema XSDs, along with new rules in the schematron files, and updated example notices.

Please see the changelog accompanying the SDK for more details.

 

2021 eSenders Seminar

The annual TED eSenders Seminar will take place online over three half-days from 8 to 10 November 2021. This year’s seminar will focus primarily on the implementation of the new generation of electronic standard forms (eForms) that will become available in November 2022.

For more information on the webinar and the agenda, please visit: https://op.europa.eu/en/web/ted-esenders-webinar-2021/home

 

New version of eForms Software Development Kit (14/10/2021)

We have released version 0.4.0 of the eForms Software Development Kit on GitHub.

This release provides additional information on fields that are used in eForms notices, and preliminary translations of various labels and short texts. It also includes a new version of the eForms schema XSDs, with minor additions and corrections, along with new rules in the schematron files, and updated example notices.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (03/09/2021)

We have released a new minor version of the eForms Software Development Kit on GitHub.

This release provides a new version of the eForms schema XSDs, with changes to the structures for Change Notices and Contract Modification Notices. New versions of the schematron files, example notices and validation reports are included in this release.

Please see the changelog accompanying the SDK for more details.

 

New version of eForms Software Development Kit (04/08/2021)

We have released a new minor version of the eForms Software Development Kit on GitHub.

This release provides a new format (Asciidoc and HTML) for the eForms documentation.

Please see the changelog accompanying the SDK for more details.

 

eForms notice samples (23/07/2021)

You can find here provisional versions of the 40 mandatory notices in PDF format.

We are interested in receiving your feedback on these sample notices. Your feedback should be sent to us via the Helpdesk with the mention "eForms" in the subject, no later than 31st August.

 

New version of eForms Software Development Kit (25/05/2021)

We have released a new version of the eForms Software Development Kit on GitHub.

This release provides a new version of the eForms schema XSDs, with significant changes to the structures for Organizations and Result Notices, as well as other minor changes. New versions of the schematron files, example notices and validation reports are included in this release.

Please see the changelog accompanying the SDK for more details.

 

eForms business terms with data type ‘Code’ correspondence to EU Vocabularies (07/05/2021)

Please find here a table representing the correspondence between the code lists published on EU Vocabularies and the business terms with data type 'Code' referred to in Table 2 of the Regulation (EU) 2019/1780: 'Fields in standard forms and notices'.

 

eForms Software Development Kit (08/03/2021)

As part of the ongoing development of eForms, we have released the first version of the eForms Software Development Kit on GitHub. This replaces previous releases of the interim eForms schema.

The eForms SDK bundles several different components of eForms together and aims to provide implementers with a more complete set of resources for developing eForms applications. This first release does not introduce any changes to the eForms XSDs, which remain identical to the ones distributed through SIMAP on 13/11/2020. It provides however several additional resources:

  • A set of example notices in XML.
  • Sample validation reports.
  • An interim set of Schematron validation rules used to enforce the business and structural rules arising from the eForms and related regulations.
  • Extensive documentation on the schemas and their usage for eForms.
  • The current version of the eForms schema based on UBL 2.3.

There are a number of advantages of using GitHub to host the SDK.

  • Automatic notification of new releases
  • Easy comparison of changes between releases
  • Implementers of eForms can use version dependency to align their development

We will continue to refine the eForms SDK and regularly publish releases on GitHub.

We welcome feedback and comments on the SDK. These should be sent to us via the Helpdesk with the mention "eForms" in the subject.

Follow the eForms SDK on Github

 

eForms schemas provisional release (13/11/2020)

With this schema provisional release, we are close to a finalised version.

This version covers all form types:

  • The 40 Regulation Annex Forms (1 to 40),
  • The extended forms (E1 to E5),
  • The other forms (CEI, X01, X02, T01, T02).

A release note identifies the new elements, most of which are related to extended eForms (forms E1 to E5).

Because of the difference in models, some differences exist between the Regulation Annex and the Schemas (based on the UBL standard); these differences are listed in the following document.

 

eForms schemas provisional release v. 1.1 (14/09/2020)

This is a provisional release of the schemas covering as well the following forms:

  • Call for expressions of interest (to be used by EU institutions, bodies and agencies only) (CEI), Information notice about European Company (EC 2157/2001) or European Cooperative Society (EC 1435/2003) (X01), Information notice about European Economic Interest Grouping (EEC 2137/85) (X02)
  • Forms related to the Regulation 1370/2007 – Public passenger transport by rail and by road (T01, T02)

It is based on the latest UBL 2.3 candidate and will be subject to few later changes.

 

eForms Identifiers v. 1.0 (29/05/2020)

Please find hereafter the version 1.0 of the spreadsheet on the eForms identifiers.

Please note that these are provisional and may still be subject to change.

 

eForms documentation v. 1.1 and XPATHs provisional release v. 1.0 (25/05/2020)

Please find hereafter the second release of the documentation on the eForms schemas and the version 1.0 of the mapping between eForms components and Business Terms.

Please note that these are provisional and may still be subject to change.

 

eForms documentation provisional release (13/03/2020)

This document refers to the provisional version of the eForms schemas published on 20/12/2019.

The schemas and the documentation can still be subject to changes. They should therefore be considered as provisional.

 

eForms schemas provisional release (20/12/2019)

This is a provisional release of the schemas. It is currently based on an interim version of Pre-Award UBL 2.3 document types and is therefore not yet ready for use; it may still be subject to changes.

The approach adopted is the following: we keep the whole UBL set of elements but only support the use of a subset.

Advantages:

  • Rules are outside the schema,
  • Adding extra fields for which a UBL element already exists will not require the definition of a new schema,
  • Increasing reusability of elements while reducing interdependencies to the minimum. Together with the import and include mechanisms, this simplifies the integration process of any new component release,
  • For elements, which are mandatory in eForms but designed as optional in UBL, dedicated rules are defined. The rules-based approach reduces the impact of a change (e.g.: a regulatory change on the mandatory aspect will only lead to a rule update).

 

Further information will be provided in the near future. You may send questions and observations to the Helpdesk with the mention “eForms” in the subject.