Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Maritime Safety Agency
Postal address: Praça Europa 4
Town: Lisbon
Postal code: 1249-206
Country: Portugal
Contact person: Mr Bernd Bluhm
E-mail: open052014@emsa.europa.eu
Fax: +351 211209296
Internet address(es):
General address of the contracting authority: http://www.emsa.europa.eu/
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of specialised oil pollution response equipment.
II.1.2)Type of contract and location of works, place of delivery or of performanceSupplies
Purchase
NUTS code PT171 Grande Lisboa
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 49 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks. Supply of OPR equipment systems might include ancillary services such as transportation, commissioning of the equipment, training on its operation and performance of an acceptance test.
The equipment will have to be delivered by the suppliers in one of the European Union or European Free Trade Association (EFTA) countries identified by EMSA within each specific contract.
II.1.6)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The open procedure is divided into 7 lots, each of them addressing a different type of OPR system.
Tenderers may decide to submit an offer for 1 or more lots. Similarly, tenderers may submit more offers for 1 lot if these are for different technical solutions.
The technical requirements of each type of OPR system are described in the annexes that form part of the tender specifications.
1. Fire boom without cooling system Annex 1.
2. Inflatable fire boom with cooling system Annex 2.
3. High speed containment, decanting and recovery system (20–40 metres front opening) Annex 3.
4. High speed containment, decanting and recovery system (over 40 metres front opening) Annex 4.
5. Integrated containment and recovery system Annex 5.
6. Oil trawl nets Annex 6.
7. Portable dispersant spraying system Annex 7.
Estimated value excluding VAT: 49 000 000 EUR
II.2.2)Information about optionsOptions: yes
Description of these options: Tenderers may decide to submit an offer for 1 or more lots. Similarly, tenderers may submit more offers for 1 lot if these are for different technical solutions.
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Fire boom without cooling system1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Inflatable fire boom with cooling system1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: High speed containment, decanting and recovery system (20–40 metres front opening)1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: High speed containment, decanting and recovery system (over 40 metres front opening)1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Integrated containment and recovery system1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Oil trawl nets1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Portable dispersant spraying system1)Short description
The primary objective of this open procedure is to conclude 7 framework contracts for the supply to EMSA of selected oil pollution response (OPR) equipment systems for the performance of its at-sea oil pollution response operations tasks.
2)Common procurement vocabulary (CPV)34930000 Marine equipment, 50240000 Repair, maintenance and associated services related to marine and other equipment, 50246300 Repair and maintenance services of floating structures, 63726300 Vessel storage services
3)Quantity or scope
The maximum budget available per lot or framework supply contract is of 7 000 000 EUR excluding VAT, for their 4 years' duration. Nevertheless, EMSA does not expect to purchase equipment up to the maximum amount under each lot.
Estimated value excluding VAT: 7 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
For specific contracts with a value of more than 60 000 EUR, EMSA may, based on risk assessment, request the contractor to provide with a pre-financing guarantee equal to at least 30 % of the total price of the specific contract as a condition for the pre-financing of 30 % of the order.
A model of the required pre-financing guarantee is included in Annex IV to the draft framework supply contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments shall be issued in accordance with the provisions of the draft framework supply contract, which can be found under procurement procedure EMSA/OP/05/2015 in the procurement section of the EMSA website at the following address: http://www.emsa.europa.eu
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the tender specifications OP/05/2015 available on the 'Procurement' Section on the EMSA website: http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Call for tender').
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications OP/05/2015 available on the 'Procurement' Section on the EMSA website: http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Call for tender').
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Please refer to the tender specifications OP/05/2015 available on the 'Procurement' Section on the EMSA website: http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Call for tender').
Minimum level(s) of standards possibly required: Please refer to the tender specifications OP/05/2015 available on the 'Procurement' Section on the EMSA website: http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Call for tender').
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Please refer to the tender specifications OP/05/2015 available on the 'Procurement' Section on the EMSA website: http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Call for tender').
Minimum level(s) of standards possibly required:
Please refer to the tender specifications OP/05/2015 available on the 'Procurement' Section on the EMSA website: http://www.emsa.europa.eu (tabs: 'Working with us' — 'Procurement' — 'Call for tender').
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EMSA/OP/05/2015.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate5.6.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderuntil: 31.12.2015
IV.3.8)Conditions for opening of tendersDate: 15.6.2015 - 15:00
Place:
EMSA premises, Lisbon, Portugal.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: This opening session will be public. A representative of each tenderer may attend the opening of the bids. At the end of the opening session, the chairman of the opening committee will indicate the names of the tenderers and the decision concerning the admissibility of each offer received. The prices indicated in each received bid will not be communicated. Should you wish to attend, please send a request (at least 5 calendar days before the date of the opening) to the following e-mail address: open052015@emsa.europa.eu indicating the name of the attending person and the tenderer he/she represents.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Contacts between the contracting authority and tenderers are prohibited throughout the procedure save in exceptional circumstances and under the following conditions only:
— Before the final date for submission of tenders:
* at the request of the tenderer, EMSA may provide additional information solely for the purpose of clarifying the nature of the contract.
In such a case, the identity of the requesting tenderer will not be indicated however the information provided by the Agency will be published on the EMSA website. Accordingly, it will be available to any interested party.
Any requests for additional information must be made in writing and sent to the following e-mail address open052015@emsa.europa.eu
Requests for additional information received less than 7 working days before the closing date for submission of tenders will not be processed.
* EMSA may, on its own initiative, inform interested parties of any error, inaccuracy, omission or any other clerical error in the text of the call for tenders.
— After the opening of tenders:
* if clarification is required or if obvious clerical errors in the tender need to be corrected, EMSA may contact the tenderer provided the terms of the tender are not modified as a result.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:27.3.2015