Servicios - 184668-2019

19/04/2019    S78

Belgium-Brussels: Provision of External Expertise on Regulatory and Policy Issues in the Fields of Environment and Sustainable Development (Lot 1), Climate Change (Lot 2), Public Health (Lot 3) and Food Safety (Lot 4)

2019/S 078-184668

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Directorate-General for Internal Policies, Directorate A
Postal address: Official Mail Service, Altiero Spinelli Building rue Wiertz 60
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
Postal code: 1047
Country: Belgium
Contact person: Michèle Joppart
E-mail: poldepa_tenders@ep.europa.eu

Internet address(es):

Main address: http://www.europarl.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.europarl.europa.eu/tenders/invitations.htm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of External Expertise on Regulatory and Policy Issues in the Fields of Environment and Sustainable Development (Lot 1), Climate Change (Lot 2), Public Health (Lot 3) and Food Safety (Lot 4)

II.1.2)Main CPV code
73100000 Research and experimental development services
II.1.3)Type of contract
Services
II.1.4)Short description:

The planned framework service contract is intended to support the work of the Committee on the Environment, Public Health and Food Safety (ENVI) in the European Parliament by enabling it to order studies, in-depth analysis, briefings, workshops.

II.1.5)Estimated total value
Value excluding VAT: 2 400 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Environment and Sustainable Development

Lot No: 1
II.2.2)Additional CPV code(s)
73300000 Design and execution of research and development
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

This lot covers all issues related to environment and sustainable development policies, among them, in particular:

— air, soil and water pollution, noise levels and the protection of biodiversity, land use and forestry,

— waste management targets for prevention, reuse and recycling in the context of the circular economy,

— civil protection and restoration of environmental damage,

— international and regional measures and agreements aimed at protecting the environment,

— environmental impact assessment and green public procurement,

— sustainable development in the context of the UN Agenda 2030 and the sustainable development goals,

— the European Environment Agency and the European Chemicals Agency.

All these subjects relate to the status quo or future developments in a changing political context inside or outside the EU.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed tacitly on an annual basis, unless one of the parties objects thereto by registered letter sent at least 2 months before the expiry of the initial duration or before each annual renewal date. In no circumstances may the duration of the contract exceed four (4) years from the date of its entry into force.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Climate Change

Lot No: 2
II.2.2)Additional CPV code(s)
73300000 Design and execution of research and development
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

This lot covers all issues related to climate change policies, among them, in particular:

— greenhouse emissions from various sources, including international aviation and maritime emissions,

— market-based options, low carbon technology-oriented policies and voluntary options to achieve emission reduction targets towards decarbonisation,

— adaptation and mitigation of climate change impacts,

— international and regional measures and agreements aimed at addressing climate change in the context of the UNFCCC Paris Agreement,

— climate finance,

— eradication of ozone-depleting substances in the context of the Montreal Protocol.

All these subjects relate to the status quo or future developments in a changing political context inside or outside the EU.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed tacitly on an annual basis, unless one of the parties objects thereto by registered letter sent at least 2 months before the expiry of the initial duration or before each annual renewal date. In no circumstances may the duration of the contract exceed four (4) years from the date of its entry into force.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Public Health

Lot No: 3
II.2.2)Additional CPV code(s)
73300000 Design and execution of research and development
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

This lot covers all issues related to public health policies, among them, in particular:

— health programmes, lifestyle and prevention, vaccination and prevention,

— delivery of health services (health technology assessment, cross border health care),

— medical devices,

— health inequalities across the EU and their management,

— pharmaceutical and cosmetic products (centralised authorisation, clinical trials, falsified medicines, pharmacovigilance, orphan drugs, paediatric regulation, joint procurement, information to patients),

— health aspects of bioterrorism (emergency preparedness and response, surveillance),

— the European Medicines Agency and the European Centre for disease prevention and control.

All these subjects relate to the status quo or future developments in a changing political context inside or outside the EU.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed tacitly on an annual basis, unless one of the parties objects thereto by registered letter sent at least 2 months before the expiry of the initial duration or before each annual renewal date. In no circumstances may the duration of the contract exceed four (4) years from the date of its entry into force.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Food Safety

Lot No: 4
II.2.2)Additional CPV code(s)
73300000 Design and execution of research and development
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. van Brussel-Hoofdstad
II.2.4)Description of the procurement:

This lot covers all issues related to food safety policies, among them, in particular:

— the safety, hygiene, labelling and traceability of food and feed stuffs, including official controls at all stages of the food chain, as well as food fraud,

— animal health measures, including veterinary legislation concerning the protection against risks to human health,

— phytosanitary and quality standards for plants and plant products,

— novel foods, genetically modified food and feed stuffs, food improvement agents, food contact materials, food contamination,

— the European Food Safety Authority (EFSA) and the European Food and Veterinary Office (FVO).

All these subjects relate to the status quo or future developments in a changing political context inside or outside the EU.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed tacitly on an annual basis, unless one of the parties objects thereto by registered letter sent at least 2 months before the expiry of the initial duration or before each annual renewal date. In no circumstances may the duration of the contract exceed four (4) years from the date of its entry into force.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In relation to this procedure, the European Parliament does not request a proof of status and legal capacity at this stage of the procedure but reserves the right to do so at a later stage, it it deems it necessary.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tenderers shall have sufficient economic and financial capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer’s financial resources, or about whether these financial resources are insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

With regards to the contract which is the subject of this invitation to tender, the European Parliament furthermore requires tenderers to have a minimum financial and economic capacity of:

— minimum turnover of 80 000 EUR/year over the last 2 financial years.

Financial and economic capacity shall be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— income declaration for at least the 2 most recent financial years. For legal persons, this can be done through a statement of overall turnover. For tenderers who are natural persons, gross income shall be deemed to represent turnover.

If the tenderer is unable to provide the documents requested, he may prove his economic and financial capacity by any other document which the European Parliament considers appropriate.

The tenderer may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself/herself and those entities (see Section 7 and 8 above on groups of economic operators and sub-contracting). In that case, he/she shall prove to the European Parliament that he/she shall have the resources necessary for the performance of the contract, for example by producing a commitment on the part of those entities to make them available to him. In that case, the European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the commitment by the third party or about that party’s financial capacity. Parliament may, where applicable, require the tenderer and those other entities to be jointly and severally liable for the performance of the contract.

Minimum level(s) of standards possibly required:

With regards to the contract which is the subject of this invitation to tender, the European Parliament furthermore requires tenderers to have a minimum financial and economic capacity, which will be assessed on the basis of the following information:

— minimum turnover of 80 000 EUR/year over the last 2 financial years.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers shall have sufficient technical and professional capacity to enable them to perform the contract in compliance with the contractual provisions. If, in the light of the information supplied, the European Parliament has doubts about a tenderer’s technical and professional capacity, or if this is clearly insufficient for the performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

Minimum requirements

With regards to the contract which is the subject of this invitation to tender, the European Parliament requires tenderers, including the persons responsible for carrying out the services, to have the following technical and professional capacity:

At least five (5) persons of the core team need to have a professional and/or academic experience of a minimum of three (3) years, of which at least two (2) years in the area covered by each lot the tenderer is applying for, obtained after their degree in an area of relevance for the lot tendered for. Moreover,

— to qualify as a researcher, a professional and/or academic experience of a minimum of three (3) years is required,

— to qualify as a senior researcher, a professional and/or academic experience of a minimum of seven (7) years is required,

— at least one person to qualify as project leader, a professional and/or academic experience of a minimum of ten (10) years is required,

— the successful completion of at least four (4) research contracts, in the area of the lot tendered for, supporting policy development at international or national level as proof of previous experience,

— a publishing record in the field of the lot tendered for,

— scientific/academic distinction clearly relating to research in the fields relevant for the lot tendered for,

— knowledge of the EU institutional framework and decision-making process.

Minimum level(s) of standards possibly required:

These minimal requirements of technical and professional capacity shall be assessed on the basis of the information included in the following documents, to be supplied by tenderers:

— The educational and professional qualifications (CVs, maximum 4 pages) of the staff planned for the performance of the contract, including the ones of any sub-service providers or sub-contractors, if relevant. For each member of the proposed staff (excluding support staff), the tenderer shall indicate in a table if it corresponds to a researcher, senior researcher or project leader profile (please refer to the corresponding definitions used here above for additional information), the number of years of professional and/or academic experience, the field of expertise and the geographical/language competencies,

— a list of research contracts completed in the area of the lot tendered for (minimum four (4) contracts to be mentioned),

— a compilation of publications of the staff planned for the execution of the services on relevant issues in the specialised academic press carried out in the past five (5) years,

— proof of membership in academic research networks or think-tanks or other indications for scientific excellence such as awards, grants for research projects and similar,

— list of relevant articles touching on issues of the EU institutional framework, experience in working in an area related to EU issues, participation in conferences, courses, etc. on matters related to the European Union.

The tenderer or candidate may also rely on the capacity of other entities, irrespective of the legal nature of the links between himself and those entities (see Section 7 and 8 above on groups of economic operators and sub-contracting). In that case, he/she shall prove to the European Parliament that he/she shall have the resources needed to perform the contract, for instance by providing a commitment by those entities to that effect. The European Parliament is entitled to refuse the application or the tender submitted if it has doubts about the commitment of the third party.

For a group of economic operators and in case of sub-contracting, it is the global technical and professional capacity of all the members that is taken into account in the evaluation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

For the duration of this multiple framework service contract, the contractor shall guarantee the same level of quality as defined in the selection criteria included in the rules for tendering. This guarantee of continuity shall also apply in drop-outs of experts, for example:

— on account of sickness or accident, a member of staff is unable to continue providing services,

— a person specified in the contract does not perform his duties under this contract,

— for any other reason beyond the control of the contractor, it becomes necessary to replace any of his staff.

In such cases, the contractor shall provide a replacement with at least equivalent qualifications and experience and acceptable to the EP in order not to jeopardise the implementation of the multiple Framework service contract. The EP therefore reserves the right to accept or reject any replacement expert proposed during the performance of the contract. The EP authorisation shall always be requested and granted in writing

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/05/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 04/06/2019
Local time: 14:00
Place:

European Parliament's premises in Brussels.

Information about authorised persons and opening procedure:

Tenderers who wish to attend the opening of the tenders are asked to notify Parliament’s services by email to the following address: poldepa_tenders@ep.europa.eu no later than 23.5.2019. Only one (1) representative per tenderer may attend.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Court of Justice
Postal address: Boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Court of Justice
Postal address: Boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1

Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
08/04/2019