Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Official name: European Asylum Support Office (EASO)
Postal address: MTC Block A, Winemakers Wharf, Grand Harbour
Town: Valletta
Postal code: MT-MRS 1917
Country: Malta
E-mail: contracts@easo.europa.eu
Internet address(es):
General address of the contracting authority: http://easo.europa.eu/
Address of the buyer profile: https://easo.europa.eu/finance/procurement/
Electronic access to information: https://easo.europa.eu/finance/procurement/
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityOther: Asylum support.
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Event organisation services.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Lot 1: Malta.
Lot 2: Belgium.
Lot 3: EU (excluding Malta and Belgium) plus Iceland, Lichtenstein, Norway and Switzerland.
Lot 4: Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Kosovo, Montenegro and Serbia.
Lot 5: Turkey.
Lot 6: Algeria, Egypt, Jordan, Libya, Morocco and Tunisia.
NUTS code MT001 Malta,BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest,BE BELGIQUE-BELGIË,AT ÖSTERREICH,BG BULGARIA,CH SCHWEIZ/SUISSE/SVIZZERA,CY KYPROS / KIBRIS,CZ ČESKÁ REPUBLIKA,DE DEUTSCHLAND,DK DANMARK,EE EESTI,ES ESPAÑA,FI SUOMI / FINLAND,FR FRANCE,GR ELLADA,HU MAGYARORSZÁG,IE IRELAND,IS ÍSLAND,IT ITALIA,LI LIECHTENSTEIN,LT LIETUVA,LU LUXEMBOURG (GRAND-DUCHÉ),LV LATVIJA,MK PORANEŠNATA JUGOSLOVENSKA REPUBLIKA MAKEDONIJA,NL NEDERLAND,NO NORGE,PL POLSKA,PT PORTUGAL,RO ROMANIA,SE SVERIGE,SI SLOVENIJA,SK SLOVENSKÁ REPUBLIKA,TR TURKIYE,UK UNITED KINGDOM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Event organisation services.
II.1.6)Common procurement vocabulary (CPV)55100000 Hotel services, 55300000 Restaurant and food-serving services, 55500000 Canteen and catering services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture, 60000000 Transport services (excl. Waste transport), 63000000 Supporting and auxiliary transport services; travel agencies services, 55000000 Hotel, restaurant and retail trade services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
1 contract for each lot (with different total max amounts per lot).
Estimated value excluding VAT: 11 600 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completionDuration in months: 24 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Provision of event organisation services for EASO events to be held in Malta1)Short description
The services shall consist in: conference venue, technical assistance and equipment, catering, assistance services.
2)Common procurement vocabulary (CPV)55500000 Canteen and catering services, 55120000 Hotel meeting and conference services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture
3)Quantity or scope
1 contract in cascade with up to 3 contractors.
Estimated value excluding VAT: 400 000 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 24 (from the award of the contract)
5)Additional information about lots
The contract is renewable for 24 months.
Lot No: 2 Lot title: Provision of event organisation services for EASO events to be held in Belgium1)Short description
The services shall include: conference venue, technical assistance and equipment, catering, accommodation, transportation services, assistance services.
2)Common procurement vocabulary (CPV)55000000 Hotel, restaurant and retail trade services, 60000000 Transport services (excl. Waste transport), 63000000 Supporting and auxiliary transport services; travel agencies services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture
3)Quantity or scope
1 contract in cascade with up to 3 contractors.
Estimated value excluding VAT: 2 000 000 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 24 (from the award of the contract)
5)Additional information about lots
The contract can be renewed for 24 months.
Lot No: 3 Lot title: Event organisation services for EASO events to be held in the EU Member States (excluding Malta and Belgium), plus Iceland, Liechtenstein, Norway and Switzerland1)Short description
The services shall include: conference venue, technical assistance and equipment, catering, accommodation, transportation services, assistance services.
2)Common procurement vocabulary (CPV)55000000 Hotel, restaurant and retail trade services, 60000000 Transport services (excl. Waste transport), 63000000 Supporting and auxiliary transport services; travel agencies services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture
3)Quantity or scope
1 contract in cascade with up to 3 contractors.
Estimated value excluding VAT: 6 000 000 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 24 (from the award of the contract)
5)Additional information about lots
The contract may be renewed for 24 months.
Lot No: 4 Lot title: Event organisation services for EASO events to be held in Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Kosovo, Montenegro and Serbia1)Short description
The services shall include: conference venue, technical assistance and equipment, catering, accommodation, transportation services, assistance services.
2)Common procurement vocabulary (CPV)55000000 Hotel, restaurant and retail trade services, 60000000 Transport services (excl. Waste transport), 63000000 Supporting and auxiliary transport services; travel agencies services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture
3)Quantity or scope
1 contract in cascade with up to 3 contractors.
Estimated value excluding VAT: 1 000 000 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 24 (from the award of the contract)
5)Additional information about lots
The contract may be renewed for 24 months.
Lot No: 5 Lot title: Event organisation services for EASO events to be held in Turkey1)Short description
The services shall include: conference venue, technical assistance and equipment, catering, accommodation, transportation services, assistance services.
2)Common procurement vocabulary (CPV)55000000 Hotel, restaurant and retail trade services, 60000000 Transport services (excl. Waste transport), 63000000 Supporting and auxiliary transport services; travel agencies services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture
3)Quantity or scope
1 contract in cascade with up to 3 contractors.
Estimated value excluding VAT: 1 000 000 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 24 (from the award of the contract)
5)Additional information about lots
The contract may be renewed for 24 months.
Lot No: 6 Lot title: Event organisation services for EASO events to be held in Algeria, Egypt, Jordan, Lebanon, Libya, Morocco and Tunisia1)Short description
The services shall include: conference venue, technical assistance and equipment, catering, accommodation, transportation services, assistance services.
2)Common procurement vocabulary (CPV)55000000 Hotel, restaurant and retail trade services, 60000000 Transport services (excl. Waste transport), 63000000 Supporting and auxiliary transport services; travel agencies services, 30100000 Office machinery, equipment and supplies except computers, printers and furniture
3)Quantity or scope
1 contract in cascade with up to 3 contractors.
Estimated value excluding VAT: 1 200 000 EUR
4)Indication about different date for duration of contract or starting/completionDuration in months: 24 (from the award of the contract)
5)Additional information about lots
The contract may be renewed for 24 months.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the tender documents.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
As stated in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EASO/2015/271.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate31.8.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 7.9.2015 - 10:00
Place:
EASO's premises.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 authorised representative of each tender may attend the opening as an observer. Companies wishing to attend are requested to notify their intention at least 2 working days in advance to contracts@easo.europa.eu
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresOfficial name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:8.7.2015