Servicios - 261267-2019

05/06/2019    S107

Italy-Milan: Evaluation consultancy services

2019/S 107-261267

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Fondazione Lega Italiana per la Lotta contro l'AIDS (acronym: LILA Milano)
Postal address: via Carlo Maderno, 4
Town: Milano
NUTS code: ITC4C Milano
Postal code: 20136
Country: Italy
Contact person: Lella Cosmaro
Telephone: +39 0289400887
Fax: +39 0289455196
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Evaluation of the Joint Action on Integrating Prevention, Testing and Linkage to Care Strategies Across HIV, Viral Hepatitis, TB and STIs in Europe (Integrate)

II.1.2)Main CPV code
79419000 Evaluation consultancy services
II.1.3)Type of contract
II.1.4)Short description:

Integrate has the overall objective to improve the understanding and implement integrated activities related to early diagnosis of HIV, viral hepatitis, TB. The objective of this contract is to provide an independent external evaluation of the activities of the Integrate project at the current state of development and to assess the needs for adjustments or improvements in horizontal organization and/or core work.

The purpose of these terms of reference is to give instructions and guidance to candidates about the nature of the offer they will need to submit and will become part of the contract that may be awarded through the services procurement procedure. Fondazione Lega Italiana per la Lotta contro l’AIDS (Italian League for Fighting AIDS) in Milan (LILA Milano) and Public Health England (PHE) in London are the Integrate partners responsible for the related evaluation activities. LILA Milano and PHE are pleased to invite suppliers to submit a proposal to the abovementioned contract.

II.1.5)Estimated total value
Value excluding VAT: 25 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: 00 Not specified
Main site or place of performance:

Work to take place at the supplier's with travel to London/Milan and Copenhagen.

II.2.4)Description of the procurement:

The role of the supplier is to draw up and execute the external review and to bring an outsider’s view to this process. The review will enable the stakeholders to broaden their perspective and will provide the opportunity for joint reflection and a reciprocal learning process.

The suppliers appointed by LILA Milano and PHE must have the following qualifications:

— experience working on European/international programs,

— detailed knowledge within the fields of infectious disease (particularly HIV, hepatitis, STI and/or tuberculosis),

— minimum 5 years’ experience working in evaluation activities and research,

— strong research, analysis, synthesis and drafting skills,

— capacity to collect and organize information efficiently,

— good communication skills,

— an excellent command of written and spoken English.

Specific tasks include the following:

(a) participate in a kick-off meeting with LILA Milano and PHE within 2 weeks after the contract signature. The notes from this meeting produced by the supplier will be used as a basis for the plan of the work;

(b) develop the evaluation methodology with outline of the work and detailed description of the planned data collection. Submit this to LILA Milano and PHE for review and approval within 1 month of contract signature;

(c) collect data for the evaluation (e.g. from the donor, Integrate partners, collaboration partners, advisory board members and other stakeholders);

(d) visit the premises of the coordinating partner (Region Hovedstaden/CHIP) to conduct the document and literature review);

(e) analyze and synthesize data collected and produce the evaluation report presenting:

— a summary of project activities and results so far, both the horizontal activities and the core work packages,

— description and assessment of the project’s progress (as set out in Section 4),

— recommendations for adjustments or improvement in the project implementation.

(f) submit the draft evaluation report to LILA Milano and PHE for review and discussion of the draft report in a meeting/teleconference with LILA Milano and PHE and the coordinating partner (Region Hovedstaden/CHIP) within 3 months of contract signature

(g) Incorporate comments and suggestions and submit the final report to LILA Milano and PHE within 4 months of contract signature.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 25 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 4
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Joint Action on integrating prevention, testing and linkage to care strategies across HIV, viral hepatitis, TB and STIs in Europe (INTEGRATE) For more information go to

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suppliers who are interested in this contract are invited to submit a proposal of 6 pages maximum. In this proposal

The suppliers are asked to present the following:

— a unit price,

— a list of relevant work done in this area,

— their knowledge of the domains encompassed by the integrate program,

— their knowledge of the integrate program,

— potential conflicts of interests,

— an action plan on how to perform the evaluation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/06/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 23/06/2019
Local time: 17:00
Information about authorised persons and opening procedure:

Electronically, by email.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Fondazione Lega Italiana per la Lotta contro l’AIDS (Italian League for Fighting AIDS) in Milan (LILA Milano)
Town: Milan
Country: Italy
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

(a) LILA Milano will advertise the contract for open competition for 3 weeks;

(b) LILA Milano and PHE will make an analysis of the proposals and will select the best supplier, based upon level of experience and subject knowledge, as well as daily rate

(c) The consultant will be contracted by LILA Milano.

VI.5)Date of dispatch of this notice: