Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s) I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of support to communication activities (services including communication consulting, printing and exhibition material) — EMA/2014/16/COM.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: European Medicines Agency (EMA), 30 Churchill Place, Canary Wharf, London, E14 5EU, UNITED KINGDOM.
NUTS code UKI2 Outer London
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 2 144 000 EUR
II.1.5)Short description of the contract or purchase(s)
The Agency is looking for service providers who can provide total design and communication solutions ranging from concept development, design and production, and printing services and material systems:
lot 1: supply of communication, consulting and production services:
— provision of consultancy and strategic advice,
— provision of editorial services,
— provision of graphic design, desktop publishing and photographic services,
— development of corporate identity and branding,
— provision of audiovisual production and multimedia services;
lot 2: supply of printing services;
lot 3: supply of mobile exhibition material.
II.1.6)Common procurement vocabulary (CPV)79400000 Business and management consultancy and related services, 79416200 Public relations consultancy services, 92111250 Information film production, 92111210 Advertising film production, 79821100 Proofreading services, 79822500 Graphic design services, 79961000 Photographic services, 79800000 Printing and related services, 79810000 Printing services, 79811000 Digital printing services, 22000000 Printed matter and related products, 39154000 Exhibition equipment, 39154100 Exhibition stands
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Agency may exercise the option to increase the contract value at a later stage via negotiated procedure with the successful tenderer in accordance with Article 134(1)(f) of the rules of application of the general Financial Regulation.
Estimated value excluding VAT: 2 144 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Supply of communication, consulting and production services1)Short description
— Provision of consultancy and strategic advice.
— Provision of editorial services.
— Provision of graphic design, desktop publishing and photographic services.
— Development of corporate identity and branding.
— Provision of audiovisual production and multimedia services.
2)Common procurement vocabulary (CPV)79400000 Business and management consultancy and related services, 79416200 Public relations consultancy services, 79822500 Graphic design services, 79961000 Photographic services, 92111250 Information film production, 92111210 Advertising film production, 79821100 Proofreading services
3)Quantity or scopeEstimated value excluding VAT: 1 060 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply of printing services1)Short description
2)Common procurement vocabulary (CPV)79800000 Printing and related services, 79810000 Printing services, 79811000 Digital printing services, 22000000 Printed matter and related products
3)Quantity or scopeEstimated value excluding VAT: 1 043 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply of mobile exhibition material1)Short description
2)Common procurement vocabulary (CPV)39154000 Exhibition equipment, 39154100 Exhibition stands
3)Quantity or scopeEstimated value excluding VAT: 41 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not applicable.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
Minimum level(s) of standards possibly required: The minimum financial turnover for tenderers to take part in this procurement procedure for lot 1 is 530 000 EUR and for lot 2 is 525 000 EUR per annum for each of the last 3 financial years.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
All information required is indicated in the technical specifications and invitation to tender letter which can be downloaded at the address of the buyer profile given in point I.1 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EMA/2014/16/COM.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate10.2.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
Other: The Agency will accept documentation in any EU language. The Agency prefers, however, to receive all documentation in English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 16.2.2015 - 15:00
Place:
European Medicines Agency, 30 Churchill Place, Canary Wharf, London, E14 5EU, UNITED KINGDOM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer is permitted to be present at the opening of the tenders provided that the name of the representative is notified at least 24 hours in advance in writing to the contact e-mail address given in I.1.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Please note that the contracts will run for an initial period of 2 years and may, at the Agency's request, be extended for 2 further periods of 1 year each, up to a maximum contract duration of 4 years.
Please note that only 1 tender per tenderer may be submitted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Within 2 months of notification to the plaintiff, or in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging of appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtainedOfficial name: European Medicines Agency
Postal address: 30 Churchill Place
Town: London
Postal code: E14 5EU
Country: United Kingdom
E-mail: info@ema.europa.eu
Telephone: +44 2036606000
Fax: +44 2036605555
Internet address: http://ema.europa.eu
VI.5)Date of dispatch of this notice:19.12.2014