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Suministros - 29537-2021

21/01/2021    S14

Norway-Oslo: Office and computing machinery, equipment and supplies except furniture and software packages

2021/S 014-029537

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Nasjonalbiblioteket
National registration number: 976029100
Postal address: Henrik Ibsensgate 110
Town: Oslo
Postal code: 0255
Country: Norway
Contact person: Snorre Strandrud
Telephone: +47 23276279
Internet address(es):
Main address:
Address of the buyer profile:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Digitalisation Equipment for Paper Based Material — A0 Size

Reference number: 2020/904
II.1.2)Main CPV code
30000000 Office and computing machinery, equipment and supplies except furniture and software packages
II.1.3)Type of contract
II.1.4)Short description:

At Nasjonalbiblioteket (the National Library) we have a goal to preserve our collections, digitise them and make them accessible in a manner that captures public interest. We will also utilise digitising services for the Norwegian archive, library and museum sector.

In order to reach this goal, we have more than 100 employees who work on a daily basis with digitising related work assignments, and we have developed efficient production runs for mass digitisation.

As a link in our further digitising work, we need to procure equipment and/or systems to be able to digitise our largest paper format up to at least A0 size.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: NO071 Nordland
II.2.4)Description of the procurement:

We plan to procure a digitising unit and, in addition, have an option to procure a further one equivalent unit within 1 year. The digitising units(s) will be delivered to our address in Mo i Rana and can be used for comprehensive modules in our established production runs for paper digitisation.

The digitising unit can be a scanner or a camera based system that can be used to digitise our largest format, right up to A0 format. Everything from individual sheets, such as pictures, maps and placards, to bound material such as protocols, books and newspapers.

The format and paper quality of the originals can vary a lot. There is often correlation between the largest formats and the worst paper quality, often in the form of cellulose paper that was used at the end of the 1800s. These are paper originals that are challenging to handle properly and we would like equipment so that we can digitise them without ruining them.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 050-119782
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/02/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Norwegian
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 19/05/2021
IV.2.7)Conditions for opening of tenders
Date: 19/02/2021
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Oslo Tingrett
Town: Oslo
Country: Norway
VI.5)Date of dispatch of this notice: