Servicios - 452905-2020

25/09/2020    S187

United Kingdom-Sharnbrook: School cleaning services

2020/S 187-452905

Contract award notice

Results of the procurement procedure


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Sharnbrook Academy Federation
Postal address: Odell Road
Town: Sharnbrook
NUTS code: UKH2 Bedfordshire and Hertfordshire
Postal code: MK44 1JL
Country: United Kingdom
Telephone: +44 1276673880
Internet address(es):
Main address:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Sharnbrook Academy Federation — Cleaning Services Tender

II.1.2)Main CPV code
90919300 School cleaning services
II.1.3)Type of contract
II.1.4)Short description:

The successful supplier will be required to provide cleaning services for Sharnbrook Academy Federation.

The SAF is a Multi-Academy Trust that exists to provide an outstanding education for all students, ‘putting their progress at the heart of everything we do.’

The SAF consists of five schools where four of these schools (as below) are included within this tender project. The fifth school or any other schools that may join this Trust during the course of this contract may, at the discretion of the client, be added to this cleaning contract.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 775 000.00 GBP
II.2.3)Place of performance
NUTS code: UKH2 Bedfordshire and Hertfordshire
Main site or place of performance:

Bedfordshire and Hertfordshire.

II.2.4)Description of the procurement:

The successful supplier will be required to provide cleaning services for Sharnbrook Academy Federation at: Sharnbrook Academy, Lincroft Academy, Harrold Primary Academy, Great Ouse Primary Academy.

The tender project is seeking to appoint an established and proven supplier whose commitment, initiative and innovation will be welcomed for the provision of cleaning services within the facilities for four schools in SAF, with the potential for the fifth school in SAF coming on board during the contract. The high-quality service levels proposed will ensure excellent standards throughout, resulting in a pleasant environment to enable our staff to deliver excellent teaching and learning for students at our schools.

The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide schools that are fit for purpose, clean and sanitary. The client requires the supplier to be extremely proactive in the management of the contract, thus ensuring that all specifications are rigorously achieved and that the frequency and depth of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1 August 2020 until 31 July 2023 with an option to extend for up to a further 2 years, at the discretion of the client. The contract will be fixed price in nature, with the Supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; effective cleaning methods, high-quality health and safety training for operatives, robust monitoring and supervision structures, with BICSc standards being achieved, as a minimum. The supplier will ensure that the highest levels of cleanliness are maintained in all areas at all times and that the effectiveness of the cleaning operatives is managed robustly to enhance their productivity moving forward into the new contract term.

• the total value of the current cleaning provision across these four schools within the SAF is GBP 355 000 per annum and therefore the value of the contract over the maximum five-year term is GBP 1 775 000;

• please be advised that the Trust has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of GBP 10 million;

• the minimum annual turnover your organisation must have achieved to be accepted onto this project is GBP 1 million.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

To respond to this opportunity please click here:

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 032-076459
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: 076459
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Apleona HSG Ltd
National registration number: 04073907
Postal address: Fifth Floor, City Reach, 5 Greenwich View Place
Town: London
NUTS code: UKH2 Bedfordshire and Hertfordshire
Postal code: E14 9NN
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 1 612 580.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

Go reference: GO-2020921-PRO-17108030

VI.4)Procedures for review
VI.4.1)Review body
Official name: Sharnbrook Academy Federation
Town: Sharnbrook
Country: United Kingdom
VI.5)Date of dispatch of this notice: