Suministros - 541016-2018

08/12/2018    S237    - - Supplies - Contract award notice - Restricted procedure 

United Kingdom-Inverness: Grounds-maintenance equipment

2018/S 237-541016

Contract award notice

Results of the procurement procedure

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Highland Council
Council Headquarters, Glenurquhart Road
Inverness
IV3 5BX
United Kingdom
Contact person: Fiona Conti
Telephone: +44 1463702255
E-mail: cpssprocurement@aberdeencity.gov.uk
NUTS code: UKM6

Internet address(es):

Main address: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

I.2)Information about joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Dynamic Purchasing System for the Provision of Ground Maintenance Equipment

Reference number: HC/CS/GME/DPS2018
II.1.2)Main CPV code
43325100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This Contract Award Notice is in Relation to Lot 1 within the Highland Council DPS For Ground Maintenance Equipment.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 77 018.00 GBP
II.2)Description
II.2.1)Title:

Lot 2 - Strimmer Hire and Service/Strimmer Purchase

Lot No: 2
II.2.2)Additional CPV code(s)
16160000
43325100
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

Supply, breakdown repair and service of the full complement of equipment listed as per the specification (the Council reserves the right to amend to suit specific requirements as they arise) for the 2019 season and annually thereafter for each following season (March to October) for the duration of the DPS.

The following expected timescales for the 2019 season will apply-

Issue of Lot January 2019; Award of Lot January 2019; Delivery of Lot March to October 2019.

For subsequent seasonal requirements the timescales above are expected to be applied.

The duration of any hire agreement will be based on the most economically advantageous for the Council, for a period of up to 5 years.

For Purchases, delivery of the Lot will be expected at any time from March 2019 onwards for the duration of the DPS.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 1 - Large (>750mm-30") Mower Hire and Service only

Lot No: 1
II.2.2)Additional CPV code(s)
43325100
16310000
16311000
16311100
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

The supply, breakdown repair and service of the full complement of equipment listed in the attached specification as follows -

1. for the remainder of the 2018 season based on the following approximate timescales

— Issue of Lot June 2018; Award of Lot July 2018; Delivery of Lot July 2018 until October 2018

2. Annually for each following season for the duration of the DPS based on the following approximate timescales

— Issue of Lot August; Award of Lot August; Delivery of Lot in the following March to October. (For clarity, the requirement for the 2019 season will be addressed in August 2018 to the above timescales).

The duration of this award will be made on the most economically advantageous basis for the Council, up to 5 years. The Council reserves the right to alter the specification and numbers required based on specific requirements at the time.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3 - Small (<750mm-30") Mower Hire and Service or Purchase

Lot No: 3
II.2.2)Additional CPV code(s)
16310000
16311000
16311100
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

Monthly hire, including delivery and collection and the use of a substitute if not returned to use within 24 hours of a reported failure for the 2019 season and annually thereafter for the duration of the DPS based on the following expected timescales -

Issue of Lot August 2018; Award of Lot August 2018; Delivery of Lot March 2019 to October 2019.

For purchased equipment delivery will be from March 2019.

The duration of the hire will be on the most economically advantageous basis for the Council for the duration of the DPS.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4 - Rough Cut Mower

Lot No: 4
II.2.2)Additional CPV code(s)
43325100
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

Hire, delivery and collection and the use of a substitute if not returned repaired within 24 hours of a reported failure.

Potential hire periods -

Monthly;

Weekly

Expected timescales for the provision of this Lot -

Issue of Lot July 2018; Award of Lot July 2018; Delivery of Lot October 2018 to March 2019.

Delivery of the Lot will be from October to March each year for the duration of the DPS. The duration of the hire award will be on the most economically advantageous basis for the Council for the duration of the DPS.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5 - Ex-demonstrator machinery purchase

Lot No: 5
II.2.2)Additional CPV code(s)
43325100
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

Purchase of ex-demonstrator machinery as required to fulfill Council requirements for Grounds Maintenance equipment for the duration of the DPS.

Examples might include tractors, mini-excavators, ride-on mowers.

Equipment must be less than 2 years old and must come with warranty which will allow repairs to be undertaken within 24 hours of any reported failure.

The timescales for this Lot is expected to be -

Issue of Lot September 2018; Award of Lot September 2018; Delivery of Lot - as soon as practicable after award given the nature of this equipment and on agreement with Council.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 6 - Purchase of Small Plant

Lot No: 6
II.2.2)Additional CPV code(s)
43325100
16160000
II.2.3)Place of performance
NUTS code: UKM6
II.2.4)Description of the procurement:

Chainsaws, blowers, pumps, small mowers, hedge trimmers, weedkilling backpacks, specialist mowers, and any other grounds maintenance small machinery as required.

Expected timescales -

Issue of Lot October 2018; Award of Lot October 2018; Delivery of Lot March 2019 onwards.

The same expected timescales will apply for the duration of the DPS.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 7 - Purchase of trailers

Lot No: 7
II.2.2)Additional CPV code(s)
34223300
34223310
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

Purchase of trailers

Expected timescales -

Issue of Lot November 2018; Award of Lot 2018; Delivery of Lot from March 2019 (or by agreement with the Council).

The expected timescales will apply annually for the duration of the DPS.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 8 - Purchase of mini-tractors

Lot No: 8
II.2.2)Additional CPV code(s)
43325100
16700000
34390000
II.2.3)Place of performance
NUTS code: UKM6
Main site or place of performance:

Throughout the Highland Council area

II.2.4)Description of the procurement:

Purchase of mini-tractors and potential provision of additional accessories to address service specific operations such as grass cutting and footpath gritting.

Expected timescale for this Lot is -

Issue of Lot September 2018; Award of Lot 2018; Delivery of Lot March 2019 onwards or as agreed with the Council.

This expected timescale will apply annually for the duration of the DPS.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.11)Information about options
Options: yes
Description of options:

Additional accessories as specified by the Council based on potential requirements.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 068-150497
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Lot 1: Large (> 750 mm-30") Mower Hire and Service only

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
01/11/2018
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Fairways GM Ltd
Clashburn Close, Kinross Business Park
Kinross
KY13 8GF
United Kingdom
Telephone: +44 1577865586
NUTS code: UK
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 77 018.00 GBP
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 2
Title:

Lot 2: Strimmer Hire and Service/Strimmer Purchase

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 3
Title:

Lot 3: Small (< 750 mm-30") Mower Hire and Service or Purchase

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 4
Title:

Lot 4: Rough Cut Mower

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 5
Title:

Lot 5: Ex-demonstrator machinery purchase

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 6
Title:

Lot 6: Purchase of Small Plant

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 7
Title:

Lot 7: Purchase of trailers

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 8
Title:

Lot 8: Purchase of mini-tractors

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3)Additional information:

This award notice relates to Lot 1 only for the highland council DPS for ground maintenance.

No other lots have been awarded as of 5.12.2018.

(SC Ref:566702)

VI.4)Procedures for review
VI.4.1)Review body
The Highland Council
Council Headquarters, Glenurquhart Road
Inverness
IV3 5BX
United Kingdom
Telephone: +44 1463702255
E-mail: cpssprocurement@aberdeencity.gov.uk

Internet address: http://www.highland.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
05/12/2018