Services - 111890-2018

13/03/2018    S50    - - Services - Contract notice - Open procedure 

United Kingdom-Uxbridge: Security screens

2018/S 050-111890

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LHC
Royal House, 2-4 Vine Street
Contact point(s): Please register your interest at - https://procontract.due-north.com/Advert?advertId=0a1ace25-68b2-e711-80e6-005056b64545
For the attention of: Colin Scoines
UB8 1QE Uxbridge
United Kingdom
Telephone: +44 1895274800
E-mail: colin.scoines@lhc.gov.uk

Internet address(es):

General address of the contracting authority: http://lhc.gov.uk

Address of the buyer profile: http://lhc.gov.uk/24

Electronic access to information: https://procontract.due-north.com/Advert?advertId=0a1ace25-68b2-e711-80e6-005056b64545

Electronic submission of tenders and requests to participate: https://procontract.due-north.com/Advert?advertId=0a1ace25-68b2-e711-80e6-005056b64545

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Public sector framework tendering organisation
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Vacant Property: Protection, Clearance, Cleaning and Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Various locations within each region

NUTS code UKC,UKD,UKE,UKF,UKG,UKH,UKI,UKJ,UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 20 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
Introduction:

LHC is a central purchasing body providing procurement service to Contracting Authorities (Clients) throughout England, Wales and Scotland, as described on LHC’s Buyer Profile (www.lhc.gov.uk/24 for England and Wales,www.procurementalliance.scot/24 for Scotland) and on behalf of partners of the Scottish Procurement Alliance and the Welsh Procurement Alliance.

As a not for profit organization, LHC returns surplus Levy income to our Clients to support social value initiatives in the local communities they serve.
LHC sets up competitively tendered framework agreements in respect of building works, supplies or services and includes public sector refurbishment, maintenance, and new build projects.
Requirement:
Replacement framework for the successful V6 — Vacant property protection and associated services. LHC seeks economic operators to submit a tender for the following framework:
The framework specification has 3 mandatory parts and one optional.
Part A: Property Protection — Vacant property security to prevent trespass, vandalism and theft of materials and equipment;
Part B: Clearance and Cleaning Services — Clearance and cleaning services to properties to enable safe working and re-let, and clearance of other areas to ensure the tidy appearance and safety of the public;
Part C: Specialist Cleaning Services — Specialist cleaning services to ensure public areas and workplaces are clean and safe;
Optional Part D: Call Centre for out-of-hours or Back-up Continuity or both.
There are 2 further Contract Notices for the same Tender published in Wales and Scotland.
You only need to register once on our Partners e-Portal:
Economic Operators wishing to tender for this framework arrangement are required to complete the tender, which is downloadable from:

https://procontract.due-north.com/Advert?advertId=0a1ace25-68b2-e711-80e6-005056b64545

This will give you access to the tender documents and the communication portal for clarifications.
All communication will be through the portal.
II.1.6)Common procurement vocabulary (CPV)

44212329, 35121300, 44521000, 45111320, 45262690, 79510000, 90500000, 71421000, 90917000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As a Contracting Authority setting a framework that other Contracting Authorities can use, the value quoted in Section II 1.4 and in this section includes "headroom" for call-off by those Contracting Authorities. The actual value will depend on the value taken up by these Contracting Authorities.
Our Clients have diverse property portfolio with different volumes and services required.
The types of properties typically managed are:
Domestic:
— single occupier and multiple occupier dwellings — houses and flats,
— common areas of residential blocks,
— low, medium, and high-rise,
— residential homes including those with vulnerable persons,
— common areas other areas such as garages and loft spaces.
Commercial:
— Managed Residential Blocks,
— care homes and sheltered accommodation,
— commercial offices buildings, central or local housing team offices, halls, and day care centres,
— Municipal buildings such as libraries, sports hall, museums etc,
— other public building such as conference centres and other commercial buildings,
— Educational buildings such as universities, schools, and colleges,
— Research establishments,
— Hospitals/hospital-related properties, including health centres and GP surgeries,
— Blue light Buildings.
Estimated value excluding VAT: for each call-off range between 25 000 and 3 000 000 GBP.
England has 4 separate regional Lots:
— England North,
— England Central,
— England South East,
— England South West.
There are 2 further Contract Notices for the same Tender published in Wales and Scotland.
You only need to register once on our Partners e-Portal:
Economic Operators wishing to tender for this framework arrangement are required to complete the tender, which is downloadable from:

https://procontract.due-north.com/Advert?advertId=0a1ace25-68b2-e711-80e6-005056b64545

This will give you access to the tender documents and the communication portal for clarifications.
All communication will be through the portal.
Estimated value excluding VAT:
Range: between 25 000,00 and 3 000 000,00 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: England North Regional Lots
1)Short description
NUTS Codes:
UKC: Tees Valley and Durham, Northumberland and Tyne and Wear.
UKD: Cumbria, Cheshire, Greater Manchester, Lancashire, Merseyside.
UK E East Yorkshire and Northern Lincolnshire (Humberside), North Yorkshire, South Yorkshire, West Yorkshire.
Regional Lot to supply all services listed in — II.1.5) Short description of the contract or purchase(s).
2)Common procurement vocabulary (CPV)

44212329, 35121300, 44521000, 45111320, 45262690, 79510000

3)Quantity or scope
As the main description
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
LHC Lots are designed to offer the definition of specific categories and regional areas that offer competition.
Lot No: 2 Lot title: England Central Regional Lots
1)Short description
NUTS Codes:
UKF: Derbyshire, Nottinghamshire, Leicestershire, Rutland, Northamptonshire, Lincolnshire.
UKD: Herefordshire, Worcestershire, Warwickshire, Shropshire, Staffordshire, West.
UKH: East Anglia, Bedfordshire, Hertfordshire, Essex.
Regional Lot to supply all services listed in — II.1.5) Short description of the contract or purchase(s).
2)Common procurement vocabulary (CPV)

44212329, 35121300, 44521000, 45111320, 45262690, 79510000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: England South East Regional Lots
1)Short description
NUTS Codes:
UKI: Inner London — West, Inner London — East, Outer London — East and North East, Outer London — South, Outer London — West and North West.
UKJ: Berkshire, Buckinghamshire, Oxfordshire, Surrey, East Sussex, West Sussex, Hampshire, Isle of Wight, Kent.
Regional Lot to supply all services listed in — II.1.5) Short description of the contract or purchase(s).
2)Common procurement vocabulary (CPV)

44212329, 35121300, 44521000, 45111320, 45262690, 79510000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: England South West Regional Lots
1)Short description
NUTS Code:
UKK: Gloucestershire, Wiltshire, Bristol, Dorset, Somerset, Cornwall and Isles of Scilly, Devon.
Regional Lot to supply all services listed in — II.1.5) Short description of the contract or purchase(s).
2)Common procurement vocabulary (CPV)

44212329, 35121300, 44521000, 45111320, 45262690, 79510000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where any form of Consortium or grouping is proposed as the tenderer, this must be clearly and fully shown at the time of the submission of the tender and the relationship between participants clearly explained.
All information should be given with respect of the proposed lead organization. Relevant information should also be provided in respect of each and all of the Consortium or Group members or Contractors who will play a significant role in the delivery of this Contract.
All responses made by a Consortium or Group must be fully supported to enable LHC to assess the proposed overall provision properly.
Where the proposed economic operator is a special purpose vehicle or a holding company, this information should be fully provided at the time of the submission of the tender.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required: LHC uses the following ratios to evaluate each Tenderer’s financial status:
— Turnover: this is calculated as double the typical value for projects called off this framework. If a company’s turnover exceeds 400 000 GBP, then it passes this ratio,
— Profitability: this is calculated as profit after tax but before dividends and minority interests. If a company makes a profit, then it passes this ratio; and,
— Liquidity: this is calculated as current assets and work in progress, divided by current liabilities. If the answer is greater than one, then it passes this ratio.
LHC further reserves the right to seek additional financial information from tenderers and to take this into consideration in the financial assessment process and also to obtain independent assessments on the financial information provided by the tenderer, or where applicable the Parent/Holding Company, and take this into consideration in the financial assessment.
Further details are provided in the ITT Documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating are stated in the ITT Documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
V7
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2017/S 201-414728 of 19.10.2017

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.4.2018
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 16.4.2018 - 13:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
LHC considers that this framework may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the framework shall be concluded on the basis of the most economically advantageous tenders.
Call-off projects:
Call-off projects may be subject to mini-tenders, competition between companies appointed to the arrangement or Direct Award without reopening competition.
LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

LHC
UB8 1QE Uxbridge
United Kingdom
E-mail: info@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://lhc.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

LHC
UB8 1QE Uxbridge
United Kingdom
E-mail: info@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://lhc.gov.uk

VI.5)Date of dispatch of this notice:
12.3.2018