Services - 11407-2013

15/01/2013    S10    Agencies - Services - Prior information notice without call for competition - Not applicable 

P-Lisbon: Service contracts for standby oil spill recovery vessel(s)

2013/S 010-011407

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Maritime Safety Agency
Cais do Sodré
For the attention of: Mr B. Bluhm, Head of Unit, Pollution Preparedness and Response
1249-206 Lisbon
Portugal
E-mail: neg12013@emsa.europa.eu

Internet address(es):

General address of the contracting authority: http://www.emsa.europa.eu/

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Service contracts for standby oil spill recovery vessel(s).
II.2)Type of contract and place of delivery or of performance
Service category No 19: Water transport services
Lot 1: northern North Sea.
Lot 2: Atlantic north.
Lot 3: Aegean Sea.
Lot 4: Adriatic Sea.
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
The European Maritime Safety Agency (EMSA) was tasked in 2004 to 'support on request with additional means, in a cost-efficient way, the pollution response mechanisms of Member States' (Article 2(c)(iii) of Regulation (EC) 1406/2002 as amended).
Accordingly, EMSA's action plan for oil pollution preparedness and response of 2004 identified how to implement this task with regard to pollution caused by oil spills at sea. The action plan, as updated by subsequent EMSA work programmes, highlighted the necessity for a network of oil recovery vessels. Consequently, contracts have been established for at-sea oil recovery services in the Baltic Sea, along the Atlantic Coast, in the North Sea, in the Mediterranean Sea and in the Black Sea. More information on these issues is available from the Agency website http://www.emsa.europa.eu
Following the adoption of the Agency's work programme 2013 by the Administrative Board in November 2012, EMSA intends to maintain and strengthen its response capacity network through a 'seventh round' of contractual arrangements with companies/consortia. Such companies/consortia can include commercial shipowners and/or operators and/or spill response organisations/manufacturers.
Description of standby oil spill recovery vessel service to be provided:
EMSA would like to be able to offer, on the basis of standby contracts, at-sea oil recovery services by vessels. Under this system, the vessel(s) would carry out its normal commercial activities until such time as the Agency receives a request for assistance from a Member State to combat a marine oil spill. At this point the vessel(s) should be transformed rapidly into oil recovery vessel(s) and to be made available for at-sea oil recovery activities during a major oil spill. The vessel will offer its services to the requesting Member State on the basis of a pre-agreed model contract that has been developed by the Agency.
The areas of the procurement procedure in 2013 can be expected to be the northern North Sea (eastern coastline of the United Kingdom, the Shetland Islands and the western coast of Norway), Atlantic north (western coastline of the United Kingdom, the Hebrides islands and the whole island of Ireland), Aegean Sea and Adriatic Sea.
The Agency intends to establish contract(s) for the availability of the vessel(s) in the area(s) identified for a minimum period of 4 years. Such contract(s) could be renewed for a second period of 4 years dependent on contractor performance. The contract(s) addresses a number of issues such as an agreed fee structure for various types of activity including:
availability of suitable and/or pre-fitted vessel(s), in the area identified in the procurement procedure, that is able to be transformed rapidly and at short notice into an oil recovery vessel. The vessel(s) will have sufficient on-board storage capacity for recovered oil and have an appropriately trained crew capable of handling oil pollution response equipment and working under an international command and control structure;
participation in annual multinational at-sea spill response exercises (maximum of 10 days a year including sailing time) for which the contractor will be paid a pre-agreed daily rate plus the fuel costs;
work as a standby oil recovery vessel in case of an actual oil spill for a requesting Member State on the basis of a model contract with pre-agreed tariffs and conditions plus fuel costs;
obliged to react positively to all requests for assistance to respond to an oil spill, regardless of the spill location. It can be expected that the 'response zone' will be in the area, as identified in the procurement procedure, where the vessel is based.
The vessel(s) will have to be available during the whole period of the contract for pollution response activities. The oil pollution response equipment can either be permanently on-board or ready for rapid installation.
Main elements of a service contract:
The service contracts will be structured along the 2 general lines as indicated below:
a 'vessel availability' contract specifically between the company/consortium and the Agency for the availability and associated preparations of vessel(s) for spill response activities;
an 'incident response' contract between the company/consortium and the Member State requesting assistance for the provision of at-sea oil recovery resources during an actual (large-scale) incident. In order to improve vessel mobilisation time, this contract includes pre-agreed terms and conditions for the provision of assistance to the requesting coastal State.
Potential procurement timetable:
The Agency would like to conclude the procurement process during 2013 through the following provisional timetable:
January/February 2013:
Contract notice is published in the 'Official Journal of the European Union' (OJ S).
February 2013:
Potential information meetings, open to all interested parties, on the procurement procedure including award criteria. Precise venues to be determined at a later date. Details will be available from the Agency website.
March/April 2013:
Deadline for submission of applications to participate in the tender process.
April–November 2013:
Establishment of shortlisted candidates, submission of further developed offers, offer evaluation and awarding of contracts.
Estimated cost excluding VAT: 14 200 000 EUR

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

60651300, 60651500, 60651100, 60640000, 90741300, 90733000, 90741000

II.6)Scheduled date for start of award procedures
1.2.2013
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Northern North Sea
1)Short description:
2)Common procurement vocabulary (CPV)

60651300, 60651500, 60651100, 60640000, 90741300, 90733000, 90741000

3)Quantity or scope:
Estimated cost excluding VAT: 3 900 000 EUR
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Atlantic north
1)Short description:
2)Common procurement vocabulary (CPV)

60651300, 60651500, 60651100, 60640000, 90741300, 90733000, 90741000

3)Quantity or scope:
Estimated cost excluding VAT: 2 900 000 EUR
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Aegean Sea
1)Short description:
2)Common procurement vocabulary (CPV)

60651300, 60651500, 60651100, 60640000, 90741300, 90733000, 90741000

3)Quantity or scope:
Estimated cost excluding VAT: 2 900 000 EUR
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 4 Lot title: Adriatic Sea
1)Short description:
2)Common procurement vocabulary (CPV)

60651300, 60651500, 60651100, 60640000, 90741300, 90733000, 90741000

3)Quantity or scope:
Estimated cost excluding VAT: 4 500 000 EUR
5)Additional information about lots:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
3.1.2013