United Kingdom-Edinburgh: Construction work
Section I: Contracting authority
Main address: http://www.parliament.scot
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
Section II: Object
High Level (Internal and External) Building Fabric Maintenance.
The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to work at height to provide external and internal planned and reactive building fabric maintenance providing all access equipment, including to support other contractors. This includes, but is not limited to: up-keep and cleaning of building fabric of all high level areas and vertical finishes above finished floor level; the maintenance of hard and soft landscapes; bird control measures; Conditions Surveys and Statutory compliance inspection and testing with the provision related management services.
Separate contractors will deal with the planned and responsive services for general building and service installation maintenance but this contractor will be required to support other contractor's access requirements.
The Scottish Parliamentary Corporate Body (SPCB) requires a contractor to work at height to provide external and internal building maintenance. This includes building fabric maintenance and cleaning of all high level areas and vertical finishes above finished floor level and the maintenance of hard and soft landscapes. Some specific elements of work include:
Planned Preventative Maintenance for specified external and internal building fabrics.
Internal and external cleaning (including windows), maintenance and coatings/ finishes above the finished floor level.
Internal and external ceiling and roof repairs.
Reactive building fabric maintenance works above finished floor level, with the exception of low level minor repairs.
Statutory compliance inspection and testing and the provision related management services.
Minor Work, Reactive work and Project work.
Maintenance of external soft and hard landscaping including cleaning, gritting and snow clearing.
The provision of bird control measures e.g. netting, cleaning and active deterrent measures.
The provision of all access equipment, including to support other contractors' access requirements.
The management of other contractors to work at height.
Separate contractors will deal with the planned and responsive services for general building and service installation maintenance together with an element of ad-hoc Minor Work, Reactive Work and Project work and low level cleaning.
Lots are not applicable to this contract because due to the nature of the work and operational business needs, work priorities can often change at short notice and therefore having one contractor offers the flexibility to reprioritise resources to avoid downtime and maintain overall responsibility of meeting the maintenance programme.
There is an option to extend this contract by up to 24 months, at the sole discretion of the SPCB.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
Bidders will be excluded from this competition if it is not at least a Full Operator Member of IRATA (International Rope Access Trade Association) or an equivalent organisation which requires a minimum of 3 operations (jobs) to have been successfully completed and a minimum of 2 successful audits to have been carried out before membership is granted/maintained. A bidder that is a Probationary Member may be considered if evidence that demonstrates it will be a Full Operator Member by the contract award is provided, however if Full Operator membership is not achieved the bidder will then be excluded from this competition. Information relating to this requirement should be provided in response to ESPD question 4C.6.
With reference to ESPD question 4C.4 — Bidders must, as a minimum, set out their supply chain certification process which ensures that that all timber or timber related products used in the provision of the contract will be from certified sustainable sources. Unclear evidence will mean the bibber will fail this section and be excluded from the competition.
With reference to ESPD question 4D.1 — Bidders should confirm if they have a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at senior management level. Additionally bidders should confirm if they have a regularly reviewed and documented policy for Health and Safety (H&S) management endorsed by their Chief Executive, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation.
With reference to ESPD question 4D.2 — Bidders should confirm if they have a regularly reviewed and documented policy regarding environmental management, authorised by their Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents emergency response situations that give rise to significant environmental impacts (e.g. hazardous substances spill control).
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/
If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.
If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.
Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a bidder has a lower credit rating score and no evidence to support a stable or improved financial standing then the tender may be rejected.
With reference to ESPD question 4B.5.1 and 4B.5.2 — it is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances detailed below:
Employer's (compulsory) Liability Insurance of 5 000 000 GBP.
Public Indemnity Insurance of 5 000 000 GBP.
Professional Liability Insurance of 1 000 000 GBP.
Bidders will be excluded from this competition if they are not at least a Full Operator Member of IRATA (International Rope Access Trade Association) or an equivalent organisation which requires a minimum of 3 operations (jobs) to have been successfully completed and a minimum of 2 successful audits to have been carried out before membership is granted/maintained. A bidder that is a Probationary Member may be considered if evidence that demonstrates it will be a Full Operator Member by the contract award is provided, however if Full Operator membership is not achieved the bidder will then be excluded from this competition. Likewise if the information provided does not sufficiently evidence the likelihood of obtaining Full Operator membership by the contract award the bidder may be excluded from this competition. Information relating to this requirement should be provided in response to ESPD question 4C.6.
With reference to ESPD question 4C.1 — bidders are required to demonstrate experience of delivering all of the services listed in the II.2.3 — The Description of the Procurement above. Please note that when demonstration experience of each of these services the examples can be drawn from a number of contracts and where the service would be sub-contracted bidders can provide examples form sub-contractors they propose to use for this contract. It is not a requirement to demonstrate all of the services within one example but in the Description your response must clearly identify each service provided and the name of the organisation that provided the service. A simple assertion will not be acceptable as evidence and all elements of the services listed in II.2.3 must be addressed to pass this question.
In order to ensure the highest standards of service quality in this contract the SPCB expects the Contractor to take a positive approach to fair work practices as part of a fair and equitable employment and reward package that includes the payment of a living wage to any staff working at the SPCB site.
Section IV: Procedure
The Scottish Parliament.
Managed through In-tend eProcurement system by the Purchaser.
Section VI: Complementary information
5 — 7 years depending on contract extensions being taken.
Bidders that meet the criteria set out under Part IV of the ESPD will have the opportunity to attend a bidder's conference/site visit on 13 April. Full details of the conference and how to nominate an attendee are set out in the Invitation to Tender letter. The bidder's IRATA membership status will be checked before accepting attendance at the conference.
The NEC3 Term Service Contract with relevant Z clauses will apply to this contract.
The Contractor must include community benefits as part of the delivery of the Services. The expected community benefits are set out in the Invitation to Tender documentation — Service Information.
With reference to question 2C.1 — an ESPD is required, at this stage, for sub-contractors which are being relied on to meet the selection criteria set out under Part IV of the ESPD.
The SPCB does not commit to letting a contract for all or any part of the requirement listed should it become evident that it is not economically viable to do so.
The SPCB will not be liable for any costs incurred by those expressing an interest or tendering for this contract.
Any contract awarded shall be governed and construed in accordance with the laws of Scotland and both parties submit to the jurisdiction of the Scottish Courts.
The ESPD will be scored on a pass/fail basis.
The scoring criteria and methodology is set out in Annex A of the Invitation to Tender letter.
The SPCB uses the In-tend eProcurement system or managing its tender processes, NOT PCS-Tender. Guidance on its use is available in the eProcurement system but additional help can be obtained by calling SPCB Procurement on 0131 348 6620.
Although the ESPD document is attached to this contract notice, as required by this system, you must obtain all the tender documentation for this contract from the SPCB eProcurement system. Bidders should go to the ‘current tenders’ tab on the eProcurement website https://in-tendhost.co.uk/scottishparliament/aspx/Home to obtain all the tender documents and the ESPD. All correspondence and the submission of bids must also be through the SPCB eProcurement system.
Bidders are advised to allow adequate time for the uploading and submission of response to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
because all sub-contracting requirements are within the contract.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=486438