Works - 167209-2017

04/05/2017    S86    - - Works - Contract notice - Restricted procedure 

United Kingdom-Coventry: Construction work

2017/S 086-167209

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
United Kingdom
Contact person: Angela Kirby
E-mail: procurement.services@coventry.gov.uk
NUTS code: UK

Internet address(es):

Main address: www.coventry.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.csw-jets.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Term Contracts Project Management and Property Services.

Reference number: 00004439
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

Coventry City Council is seeking to enter into a set of term contracts to engage the services of suitably experienced suppliers to carry out the provision of maintenance, repair and testing relating to the following construction work types:

— General Build,

— Decorations,

— Ceilings and Partitions,

— Flooring,

— Wet Areas,

— Roofing,

— Hard Landscaping,

— Fencing,

— Structural Surveys.

The services detailed above will be required in and around the City of Coventry. Coventry City Council. will require services to be provided at Coventry City Council properties and other 3rd party properties, such as school, academies, free schools, leisure centres, commercial offices and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales). These are term contracts which means that there is no guarantee of value or volume throughout the life of this contract (all values are estimates).

II.1.5)Estimated total value
Value excluding VAT: 12 680 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Suppliers who are awarded General Build (Lot 1) or Roofing (Lot 6) will not be eligible to be awarded other Lots.

II.2)Description
II.2.1)Title:

General Build

Lot No: 1
II.2.2)Additional CPV code(s)
45210000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

General Building Works — To carry out general building items at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with an option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Decorations

Lot No: 2
II.2.2)Additional CPV code(s)
45440000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Decorations — Works to undertake Decorations and associated works at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Ceilings and Partitions

Lot No: 3
II.2.2)Additional CPV code(s)
45420000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Ceilings and Partitions — Works to provide new Ceilings, Partition systems and associated fittings at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Flooring

Lot No: 4
II.2.2)Additional CPV code(s)
45430000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Flooring — The replacement of Flooring and associated fittings at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Wet Areas

Lot No: 5
II.2.2)Additional CPV code(s)
45330000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Wet Areas — To carry out building/Plumbing elements to wet areas at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Roofing

Lot No: 6
II.2.2)Additional CPV code(s)
45200000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Roofing — Works to pitched and flat roofing systems and associated flashings/fittings at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Hard Landscaping

Lot No: 7
II.2.2)Additional CPV code(s)
45112700
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hard Landscaping — Works to Hard surfaces and associated external works at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fencing

Lot No: 8
II.2.2)Additional CPV code(s)
45340000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Fencing — Works to provide new Fencing and associated fittings at schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Structural Surveys

Lot No: 9
II.2.2)Additional CPV code(s)
71315300
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKL12
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

.Structural Surveying — Provide a complete professional service, identify and resolve relatied issues in a competent and professional manner at Schools, industrial units, office blocks etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 80 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Term Contract will be let for an initial 24 month period with the option to extend for 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Detailed in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As detailed in the performance documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 14/06/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2019-21 depending on whether the extension is taken up.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

Coventry City Council will be using its eTendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. the web address for CSW-JETS is www.csw-jets.co.uk Registration and use of CSW-JETS is free. All correspondence or clarifications relating to this procurement must be via the CSW-JETS correspondence function. If you are having trouble registering with CSW-JETS please email us at procurement.services@coventry.gov.uk. The term contracts offer no guarantee of value or volume throughout the life of this contract and all values are estimates.

VI.4)Procedures for review
VI.4.1)Review body
Coventry City Council
Earl St
Coventry
CV1 5RR
United Kingdom

Internet address:www.coventry.gov.uk

VI.4.2)Body responsible for mediation procedures
Coventry City Council
Earl St
Coventry
CV1 5RR
United Kingdom

Internet address:www.coventry.gov.uk

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/05/2017