Services - 189197-2017

19/05/2017    S96    - - Services - Contract notice - Open procedure 

United Kingdom-Wakefield: Accommodation cleaning services

2017/S 096-189197

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: Contracts@ypo.co.uk
NUTS code: UK

Internet address(es):

Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

YPO — 000686 Cleaning Services.

Reference number: 000686
II.1.2)Main CPV code
90911100
II.1.3)Type of contract
Services
II.1.4)Short description:

YPO are looking for providers to be appointed onto a Framework Agreement for the supply of building cleaning services, primarily in educational establishments and public buildings. This Framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement whereby the end customer will place orders directly with the provider on a ‘contract’ basis and the provider will deliver direct to the end customer on an agreed basis.

II.1.5)Estimated total value
Value excluding VAT: 18 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Internal and External Window Cleaning

Lot No: 1
II.2.2)Additional CPV code(s)
90911100
90911300
90919300
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

This Lot covers cleaning of internal and external glazing such as windows doors and partitions.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Quality criterion - Name: Customer Service / Weighting: 20 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2017
End: 31/08/2021
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement will cover the period from 1.9.2017 to 31.8.2019 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2019. The maximum contract period will therefore be 4 years, from 1.9.2017 to 31.8.2021.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

General Building Cleaning and One Off Deep Cleaning

Lot No: 2
II.2.2)Additional CPV code(s)
90911200
90919000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

This lot covers a wide range of regular/cyclical building cleaning services and one off deep cleaning including but not limited to the cleaning of:

— Floors, walls, and woodwork as well as furniture fixtures and fittings,

— Internal glazing such as mirrors,

— Washroom fittings such as basins toilets and showers,

— Kitchens and Kitchen facilities such as microwave ovens refrigerators and ovens,

— Emptying and cleansing of waste bins,

— Sanitisation of telephones,

— Floor maintenance.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Quality criterion - Name: Customer Service / Weighting: 20 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2017
End: 31/08/2021
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement will cover the period from 1.9.2017 to 31.8.2019 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2019. The maximum contract period will therefore be 4 years, from 1.9.2017 to 31.8.2021.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Specialist Decontamination/Trauma Cleaning

Lot No: 3
II.2.2)Additional CPV code(s)
90911100
90911200
90919300
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

This Lot covers a wide range of specialist cleaning services for decontamination requirements in potentially sensitive areas for example including but not limited to crime scenes, custody, vehicles, maquees cells, vehicles, marquees/tents, residential and temporary accommodation.

Potentially environments which require tighter processes, staff skill sets and equipment/PPE to ensure the safety of your staff and ensure no cross contamination. In general areas will be required to be made hygienically clean, free from dust, stains, grime and any body fluids. The exact requirements will be in accordance with the customers specification.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Quality criterion - Name: Customer Service / Weighting: 20 %
Price - Weighting: 40 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2017
End: 31/08/2021
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement will cover the period from 1.9.2017 to 31.8.2019 with 2 options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2019. The maximum contract period will therefore be 4 years, from 1.9.2017 to 31.8.2021.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation / Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 210-382834
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/06/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 21/06/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

VI.2)Information about electronic workflows
VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/05/2017