Services - 189286-2017

19/05/2017    S96    - - Services - Contract notice - Restricted procedure 

United Kingdom-Bushey: School cleaning services

2017/S 096-189286

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Meller Educational Trust (The Bushey Academy)
London Road
WD23 3AA
United Kingdom
Contact person: Misha'al Nasser-Green
Telephone: +44 2089509502
NUTS code: UKH2

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
RM&C Consultants Limited
TN17 3HE
United Kingdom
Contact person: Mike Pooleman
Telephone: +44 1580725531
NUTS code: UKJ4

Internet address(es):

Main address:

Tenders or requests to participate must be submitted to the following address:
RM&C Consultants Limited
United Kingdom
Contact person: Mike Pooleman
Telephone: +44 1580715531
NUTS code: UKJ4

Internet address(es):

Main address:

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Meller Educational Trust Cleaning Service Tender.

Reference number: RM&C/2017/401
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Meller Educational Trust (MET) is a multi academy trust based in Hertfordshire with seven academies and University Technical Colleges, primarily based around Watford, South Hertfordshire and Hillingdon.

The MET is seeking to centrally procure cleaning services across the Trust. In the first instance, this will encompass The Bushey Academy, The Harefield Academy and the Global Academy with the potential to extend to other schools within the Trust as their current arrangements end, and as the Trust grows. The services may vary between academies to suit the local demographic, site facilities and student numbers, and we would expect bidders to take each school's needs into account. Equally, the contract terms must be favourable to each institution within the Trust, and we reserve the right for each academy to determine value for money of the arrangement for their circumstance.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH2
II.2.4)Description of the procurement:

Academies included in this tender.

The Bushey Academy.

020 8950 9502 London Road Bushey.

Hertfordshire WD23 3AA.

The Harefield Academy.

01895 822108 Northwood Way.




UB9 6ET.

Global Academy.

0203 019 9000.

The Old Vinyl Factory.

1 Record Walk.



UB3 1DH.

The Bushey Academy.

The academy buildings are set in extensive grounds and consist of the new build and two period halls, which are adjacent to the main building. All internal areas are fully accessible. The site is easily accessed by road, there is ample on site car parking and it is located within easy reach of the M25 and M1 motorways. In addition to normal education provision, the academy facilities are hired out to individuals and local community groups and is occupied by hirers in the evenings and throughout all holiday periods.

Academy roll currently 1200 (age 11-18) rising to a maximum capacity of 1350 (by September 2019).

Academy m2 13,150.

The Harefield Academy.

The Harefield Academy is situated in the village of Harefield a historic village in a rural setting in the West London Borough of Hillingdon. Situated on a hill, Harefield is just inside the M25 Motorway. As well as day students, the academy also has onsite boarding provision. The Academy has capacity for 950 Students and 48 Boarders.

Academy roll 11 to 16 568 (current).

Sixth Form 130 (current).

Boarders 36 (current).

Academy m2 Approximate area to be cleaned main site 10 000.

Approximate area to be cleaned Boarding House 1 650.

Global Academy (UTC).

In September 2016 the Global Academy opened on the iconic Old Vinyl Factory site in Hayes, a UTC specialising in broadcast and digital media alongside a mainstream curriculum of GCSEs and A-Levels.

Approximate areas to be cleaned per floor:

GF 2 182 m².

1st 1 422 m².

2nd 1 963 m².

3rd 1 490 m².

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The new contract with the successful Contractor will be let as one lot and will commence on 1.1.2018 and will be subject to annual reviews. It will be for an initial period of 3 years with an option to renew for a further 2 years subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 21/06/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

(MT Ref:197709).

VI.4)Procedures for review
VI.4.1)Review body
RM&C Consultants Limited
Suite 3 Corner House Offices, High Street
TN17 3HE
United Kingdom
Telephone: +44 1580715531

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: