Supplies - 209939-2018

16/05/2018    S92    - - Supplies - Contract notice - Negotiated procedure 

United Kingdom-Bristol: Cargo ships

2018/S 092-209939

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Abbey Wood
BS34 8JH Bristol
United Kingdom
Telephone: +44 1179132548
E-mail: DESShipsCSS-Comrcl-FSS-Group@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: www.contracts.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Fleet Solid Support Vessels
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Bristol, City of.

NUTS code UKK11

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Cargo ships. The Commercially supported shipping (CSS) Team is seeking to procure Fleet solid support (FSS) Ships to be operated by the Royal fleet auxiliary. The FSS ships shall be required to have a total cargo capacity of up to 7000 m3 and travel at a sustained speed of 18 knots without resupply. The platform must be capable of delivering non bulk logistic material whilst underway and making 12 knots through the water and transferring single loads of up to 5 tonnes. The FSS ships shall be fully compliant with statutory legislation (MCA) and shall be classed in accordance with Lloyds Naval Rules or equivalent. The FSS ships shall be capable of Replenishing at Sea (RAS) and conducting operations worldwide, seasonally unrestricted Tropical to Arctic (1st Year Ice). The FSS will require an effective support regime consistent with the Defence Industrial Strategy that offers demonstrable through life Value for Money. To fulfil the support strategy and to ensure that the FSS systems and equipment are maintained in optimum condition and to be able to maximise their availability as an effective operational unit, it is essential that a high standard of logistic support is provided.
II.1.6)Common procurement vocabulary (CPV)

34512400

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Commercially Supported Shipping Team is seeking to procure up to 3 in number Fleet Solid Support Ships for the Royal Fleet Auxiliary (RFA), with a firm requirement for 2 ships and an Option for a further 1 ship. The RFA is tasked with the delivery of logistic support to the UK Royal Navy whilst at sea (Afloat Support). Its ships are currently merchant registered and British Flagged, regulated by the Maritime Coastguard Agency and classified by Lloyds Register. As a single organisation, the RFA delivers the totality of Afloat Support services. It provides both agility and value for money in manning its ships, and ensuring that the vessels are available and capable of supporting any military operation whenever and wherever tasked.
The role of RFA Solid Support ships is to replenish surface warships and other auxiliaries with ammunition (ordnance, munitions and explosives), food and solid stores. Solid Support ships must be capable of safely embarking, storing, preparing for and conducting underway Replenishment at Sea (RAS). There are three methods of delivering this, the abeam method (most common) and the transfer of general stores by aviation, referred to as Vertical Replenishment or Vertrep. The third method used is by Ships Crane for boat transfer ashore/to another vessel or to jetty whilst alongside in port.
The Royal Navy delivers an Expeditionary warfare capability, which requires it to operate World-wide. This Global reach reads across to the Solid support ship, which has to deploy and remain on station in a variety of environmental extremes. It must also integrate tactically with and contribute to a Naval task group. Its cargo is the life blood for the warships but, as a platform, it is also essential that it does not detract from the operational aims of the group. The primary role is to support war-fighting operations.
The Solid Support ship has to operate and survive against a capable and hostile enemy threat and continue to deliver its prime logistic service to ensure overall mission success.
The introduction of the Queen Elizabeth Class aircraft carrier and its aircraft, the F-35B Lightning II, represent a significant increase in our Carrier Strike capability. That needs a corresponding increase in the tempo and volume of solid support, something that cannot be met by our current ships. While Carrier Strike will move into new realms of Air Combat, Amphibious operations will remain equally demanding, particularly the need operate in the littoral with the different threats and environmental conditions that this will pose. The FSS ships will need to support all tasks for the future Royal Navy, from full Carrier strike war-fighting through to Peacetime operations.
II.2.2)Information about options
Options: yes
Description of these options: There will be an Option for a further 1 ship, including the attendant equipment and support provided with ships 1 and 2.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
An indemnity, guarantee or bank bond may be required to support the contract. The Authority reserves the right to ask for an indemnity, (parent company) guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security aspects letter, the Authority reserves the right to amend the terms of the Security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

III.1.5)Information about security clearance:
Candidates which do not yet hold security clearance may obtain such clearance until: 30.4.2020
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
5 years full (not abbreviated) accounts will be required as part of any PQQ response.
Minimum level(s) of standards possibly required: The estimated annual contract value is 140 000 000 GBP. If the estimated annual contract value is greater than 50 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability
(b) a list of works carried out over the past 5 years together with (unless the Contracting Authority specifies that the following certificate should be submitted direct to the Contracting Authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract
(h) the environmental management measures, that the economic operator is able to apply when performing the Contract, but only where it is necessary for the performance of that Contract
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority
(m) in the case of Contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
Sought through formal Pre-qualification Questionnaire stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and / or documents for this opportunity are available on www.contracts.mod.uk You must register on this site to access it. If you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers should email the named Commercial Officer at DESShipsCSS-Comrcl-FSS-Group@mod.gov.uk to register your Expression Of Interest (EOI) for this requirement. The deadline for submitting your EOI’s is 13.6.2018 at 23:59.

Suppliers that registered an EOI before the closing date will be issued a Pre-qualification Questionaaire (PQQ).
Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the PQQ Guidance document that will be issued with the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CSS/0113
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2017/S 146-303135 of 31.7.2017

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.6.2018 - 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
In parallel to this Contract notice, a Prior information notice (PIN) has been issued via the Official Journal of the European Union (OJEU) inviting representatives from the Ship design and Ship build industry sectors to engage with MoD DE&S at a third Industry Day.
The Cyber Risk Level for this requirement is 'Very Low'.

Advertising regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Electronic trading.

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for Contractor deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system GO Reference: GO-2018514-DCB-12417877.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Bristol
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.5.2018