United Kingdom-Livingston: Architectural, construction, engineering and inspection services
Section I: Contracting authority
Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
Section II: Object
WLC Professional Technical Services Framework
This Framework is for the provision of Professional Technical Services to West Lothian Council from October 2018 when the current framework expires. The Framework is to be broken into 13 lots including architectural consultancy, various engineering consultancies and specialist services. Potential consultants may bid for one, more than one or all lots. The lots are divided by different services which will be required to supplement in-house services. It is intended that the Framework will be in place for 3 years with the option to extend up to 12 months up to a maximum of 4 years.
Properties and sites within the West Lothian Council area.
Fire engineering consultancy to advise inhouse and external design teams.
Allowance for extension of up to 12 months.
Clerk of Works
Clerk of Works services to assist design teams in monitoring on site performance of contractors.
Civil/Structural engineering services to advise inhouse and external design teams on Construction projects.
Properties and sites within the Wet Lothian Council area.
Mechanical and Electrical engineering consultancy required to aid inhouse and external design teams.
Provide CDM advice or Principal Designer role to inhouse teams.
Properties and Sites within the West Lothian Council area.
Consultant to provide comprehensive and timely advice for West Lothian Council, as Landlord or Tenant, on the most appropriate course of action to be taken on a dilapidation liability. The Consultant shall undertake and manage negotiations and any subsequent works.
Requirement for Building Surveyors to supplement inhouse resources.
Requirement for Quantity Surveying services to supplement inhouse resources.
Requirement for company to carry out Topographical surveys of sites for use by design teams.
Requirement for accredited conservation architect to assist when dealing with historic buildings.
Architect (0 GBP-250K GBP construction budget)
Requirement for architectural resources to supplement inhouse resources.
Allowance for up to 12 months extension.
Architect (250K GBP- 2m GBP construction budget)
Properties within the West Lothian Council area.
Allowance for renewal of up to 12 months.
Architect (2m GBP - OJEU construction budget)
Properties and sites within the West Lothian area.
Section III: Legal, economic, financial and technical information
Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.
It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Re ESPD question 4B.5 West Lothian Council require tenderers to have the following minimum insurances.
Employers Liability Insurance 10 000 000 GBP.
Public Liability Insurance 5 000 000 GBP.
Professional Indemnity Insurance 2 000 000 GBP.
Valid Motor Vehicle Insurance or checks of employees cover.
Re: ESPD Q4D Bidders must hold the certificates or comply with the questions noted in ESPD 4D attached to.
The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected.
RE: ESPD Q4C.1.2 Please provide 2 examples per lot, that demonstrate to the Authority experience that is relevant to this procurement exercise. Your examples must be from within the last 5 years. If you apply for 2 lots you will upload 4 examples.
Your completed written response should be no more than one page of A4 per example; smallest font size should be 10. An additional sheet with images will be allowed per example.
Please provide your first relevant example that demonstrate your organisations, consortium members and / or named sub-contractors experience in delivering services to the requirements of this procurement exercise.
Please upload your response with the filename "Examples Lot X _ your company name".
The following memberships will require to be held by a member of the team proposed for the framework.
Lot 1 – ARB and RIAS conservation accreditation or equal.
Lot 2 – ARB or CIAT or equal.
Lots 3 and 4 – ARB or equal.
Lot 5 – The Survey Association or equal.
Lot 6 – RICS or equal.
Lot 7 – RICS or equal.
Lot 8 – RICS or equal.
Lot 9 – APS or equal.
Lot 10 - IMechE and IEE/IET or equal.
Lot 11 – ICE or equal.
Lot 12 – ICWCI or equal.
Lot 13 – IFE or equal.
ARB registration required by a member of the proposed team of architects practices as per the Architects Act 1997.
Refer to Scope of Services documents in tender.
For architects and other consultants who will require to be Principal Designer — if you subcontract this CDM part of your responsibility ensure you note your subcontractor in the appropriate section of the Qualification ITT.
Section IV: Procedure
West Lothian Civic Centre Livingston.
CPU staff on PCS-Tender.
Section VI: Complementary information
2021 or 2022 depending on whether 12 month extension is utilised
Re: ESPD Q2B, complete information for all company directors, using home address.
Re: ESPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
Confidentiality — All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and / or codes, the Authority shall adhere to the requirements of such Act and / or codes in disclosing information relating to this Agreement, the Project documents and the Contractor;
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project 10709. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.
A summary of the expected community benefits has been provided as follows:
Community Benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual obligations. For further procurement information visit the link below. http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council.
Internet address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities