Services - 303858-2016

02/09/2016    S169    - - Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Glasgow: Software integration consultancy services

2016/S 169-303858

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412878322
E-mail: maureen.buchanan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM34

Internet address(es):

Main address: http://www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Glasgow 2018 Provision of Timing, Scoring and Result Services.

Reference number: GCC004064CPU
II.1.2)Main CPV code
72227000
II.1.3)Type of contract
Services
II.1.4)Short description:

This scope of works broadly covers the provision of timing, measurement, scoring and results systems and supporting services (collectively referred to as the ‘TSR Systems’) required to conduct the sporting programme of The Glasgow 2018 European Championships. Supporting services will typically include project management, design, development, testing, installation and decommissioning activities, in cooperation with GCC, the International Federation (IF) of each Sport and third parties (such as appointed service providers).

The Supplier will be responsible for the delivery of a complete end-to-end service associated with the TSR Systems required for each of the Championships that are part of The Glasgow 2018 European Championships. This ‘turn-key’ service shall cover the supply of all equipment, personnel and services required for the full provision of TSR services required for all sports.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
31711200
31711300
32322000
92622000
II.2.3)Place of performance
NUTS code: UKM34
Main site or place of performance:

UK, Glasgow.

II.2.4)Description of the procurement:

This scope of works broadly covers the provision of timing, measurement, scoring and results systems and supporting services (collectively referred to as the ‘TSR Systems’) required to conduct the sporting programme of The Glasgow 2018 European Championships. Supporting services will typically include project management, design, development, testing, installation and decommissioning activities, in cooperation with GCC, the International Federation (IF) of each Sport and third parties (such as appointed service providers).

The Supplier will be responsible for the delivery of a complete end-to-end service associated with the TSR Systems required for each of the Championships that are part of The Glasgow 2018 European Championships. This ‘turn-key’ service shall cover the supply of all equipment, personnel and services required for the full provision of TSR services required for all sports.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Innovation / Weighting: 6
Quality criterion - Name: Delivery Methodology / Weighting: 15
Quality criterion - Name: Integration / Weighting: 20
Quality criterion - Name: Project Management / Weighting: 12
Quality criterion - Name: Risk Management / Weighting: 12
Quality criterion - Name: Fair Work Practices / Weighting: 5
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples delivered within the last 5 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice.

Please outline your experience in a multi-sport environment similar in scale and complexity to that outlined in the Scope of Works. Your response must include as a minimum details indicating; the event and duration, number of sports and federations, sub-contractors and/or other third party suppliers worked with and their role as well as the parameters of the role your organisation delivered specifically.

Please outline your experience of successful real time integration and delivery of instantaneous sports results data including details of any sub-contractors or other third party suppliers your organisation had to interface with to deliver integration of timing, scoring and results services in a multi-sport model similar to scale and complexity to that outlined in the Scope of Works.

Please detail any subcontractor relationships that are required to deliver these services and state the scope of each subcontractor responsibility and the number of events or years that this subcontractor relationship has been in place for.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to ITT documentation for contract performance conditions.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/09/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1, 4D2.2; applicants must hold certificates or comply with questions noted in ESPD 4D attached at www.glasgow.gov.uk/index.aspx?articleid=19621

Health and Safety — The H&S Questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.

Freedom of Information Act — Information on FOI Act is contained in Appendix A of the ITT. Applicants must note implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Terms & Conditions located within Section 3 of ITT.

The buyer is using PCS-Tender to conduct this ITT exercise — www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Shortlisting Process -

1) Open Submission at ESPD Stage

2) Based on ESPD a maximum of 4 participants will progress to initial ITT Stage

3) On review of initial ITT, maximum of 3 participants will progress to participate in negotiations

4) 3 participants will remain in the process until final ITT submissions received and evaluated

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_6587. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Outcomes Document provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Voluntary Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Outcomes Document can be located in the attachments section of PCS-T.

(SC Ref:459542).

VI.4)Procedures for review
VI.4.1)Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399

Internet address:http://www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
29/08/2016