United Kingdom-Glasgow: Software integration consultancy services
Section I: Contracting authority
Main address: http://www.glasgow.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
Section II: Object
Glasgow 2018 Provision of Timing, Scoring and Result Services.
This scope of works broadly covers the provision of timing, measurement, scoring and results systems and supporting services (collectively referred to as the ‘TSR Systems’) required to conduct the sporting programme of The Glasgow 2018 European Championships. Supporting services will typically include project management, design, development, testing, installation and decommissioning activities, in cooperation with GCC, the International Federation (IF) of each Sport and third parties (such as appointed service providers).
The Supplier will be responsible for the delivery of a complete end-to-end service associated with the TSR Systems required for each of the Championships that are part of The Glasgow 2018 European Championships. This ‘turn-key’ service shall cover the supply of all equipment, personnel and services required for the full provision of TSR services required for all sports.
Section III: Legal, economic, financial and technical information
With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples delivered within the last 5 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice.
Please outline your experience in a multi-sport environment similar in scale and complexity to that outlined in the Scope of Works. Your response must include as a minimum details indicating; the event and duration, number of sports and federations, sub-contractors and/or other third party suppliers worked with and their role as well as the parameters of the role your organisation delivered specifically.
Please outline your experience of successful real time integration and delivery of instantaneous sports results data including details of any sub-contractors or other third party suppliers your organisation had to interface with to deliver integration of timing, scoring and results services in a multi-sport model similar to scale and complexity to that outlined in the Scope of Works.
Please detail any subcontractor relationships that are required to deliver these services and state the scope of each subcontractor responsibility and the number of events or years that this subcontractor relationship has been in place for.
Please refer to ITT documentation for contract performance conditions.
Section IV: Procedure
Section VI: Complementary information
ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1, 4D2.2; applicants must hold certificates or comply with questions noted in ESPD 4D attached at www.glasgow.gov.uk/index.aspx?articleid=19621
Health and Safety — The H&S Questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.
Freedom of Information Act — Information on FOI Act is contained in Appendix A of the ITT. Applicants must note implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area (NB the council does not bind itself to withhold this information).
Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Non Collusion — Applicants required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.
Terms & Conditions located within Section 3 of ITT.
The buyer is using PCS-Tender to conduct this ITT exercise — www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Shortlisting Process -
1) Open Submission at ESPD Stage
2) Based on ESPD a maximum of 4 participants will progress to initial ITT Stage
3) On review of initial ITT, maximum of 3 participants will progress to participate in negotiations
4) 3 participants will remain in the process until final ITT submissions received and evaluated
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_6587. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Community Benefits Outcomes Document provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Voluntary Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Outcomes Document can be located in the attachments section of PCS-T.
Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.