Services - 330459-2017

23/08/2017    S160    - - Services - Contract notice - Open procedure 

United Kingdom-Birkenhead: Video-conferencing equipment

2017/S 160-330459

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Wirral Borough Council
Old Market House, 4th Floor, West Wing, Hamilton Street
Birkenhead
CH41 5AL
United Kingdom
Contact person: Corporate Procurement
Telephone: +44 151666200
E-mail: tenders@wirral.gov.uk
NUTS code: UKD74

Internet address(es):

Main address: http://www.wirral.gov.uk/

Address of the buyer profile: http://www.wirral.gov.uk/

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Webcasting / audio / electronic voting replacement or upgrade.

Reference number: DN290878
II.1.2)Main CPV code
32232000
II.1.3)Type of contract
Services
II.1.4)Short description:

[1] Facilitate the broadcasting of the democratic processes and to permit constructive engagement with both constituents of and organisations on the Wirral.

[2] Design, implement and maintain the webcasting, recording council and digital storage of council, cabinet and committee meetings, as well as consultations and briefings.

[3] Replace / upgrade the current audio system [including loop facility] in the council's chamber and committee meeting rooms.

[4] Replace / upgrade the Council's Electronic voting system in the Council Chamber, Wallasey Town Hall.

[5] Provide a chamber / committee room booking facility with monitors communicating which meeting is taking place

It is envisaged the Council will require a 2 or 3 year lease purchase option. The pricing schedule will reflect this.

II.1.5)Estimated total value
Value excluding VAT: 275 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
32321200
32321300
II.2.3)Place of performance
NUTS code: UKD74
II.2.4)Description of the procurement:

[1] Facilitate the broadcasting of the democratic processes and to permit constructive engagement with both constituents of and organisations on the Wirral.

[2] Design, implement and maintain the webcasting, recording council and digital storage of council, cabinet and committee meetings, as well as consultations and briefings.

[3] Replace / upgrade the current audio system [including loop facility] in the council's chamber and committee meeting rooms.

[4] Replace / upgrade the Council's Electronic voting system in the Council Chamber, Wallasey Town Hall.

[5] Provide a chamber / committee room booking facility with monitors communicating which meeting is taking place.

It is envisaged the Council will require a 2 or 3 year lease purchase option. The pricing schedule will reflect this.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 275 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 20/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/08/2017