Supplies - 355949-2017

12/09/2017    S174    - - Supplies - Contract notice - Open procedure 

United Kingdom-Paisley: Construction structures and materials; auxiliary products to construction (except electric apparatus)

2017/S 174-355949

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Contact person: Construction Team
Telephone: +44 3003001200
E-mail: construction@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM

Internet address(es):

Main address: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Delivery of Trade Materials.

Reference number: 07/17
II.1.2)Main CPV code
44000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

This framework is for the supply and delivery of trade materials to schools, depots and other facilities, as well as for collection from supplier trade counters.

II.1.5)Estimated total value
Value excluding VAT: 40 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
II.2)Description
II.2.1)Title:

General and Ground CareTools

Lot No: 2
II.2.2)Additional CPV code(s)
44511000
44500000
44221240
44510000
44512000
43812000
44511500
43132100
42637000
42637100
44512900
43312100
43811000
44512300
31100000
31160000
31422000
44512100
44512800
44511120
44512200
31521320
42611000
42620000
42652000
42671000
44511510
44613500
44511100
44212314
44511200
44511340
16120000
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply and delivery of general and ground care tools.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 12 months subject to performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description
II.2.1)Title:

General Ironmongery, Fixings, Adhesives, Sealants and Silicons

Lot No: 3
II.2.2)Additional CPV code(s)
44316000
44520000
44523100
44523000
44212314
44531400
44531520
44531300
44521100
44521200
44531200
44531100
44531510
44192200
44221300
24911200
39812500
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply and delivery of general ironmongery, fixings, adhesives, sealants and silicons.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 12 months following initial period of 36 months, subject to performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description
II.2.1)Title:

Paint and Paint Sundries

Lot No: 4
II.2.2)Additional CPV code(s)
44810000
44820000
44111400
44800000
09222100
39191000
44830000
44831000
44831200
44832000
44832100
39224210
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply and delivery of paint and paint sundries.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 12 months following initial period of 36 months, subject to performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description
II.2.1)Title:

Power Tools

Lot No: 1
II.2.2)Additional CPV code(s)
43830000
44500000
42600000
42650000
42651000
44510000
44511000
44512000
43812000
44511500
43132100
42637000
42637100
44512900
43312100
43811000
31100000
31160000
31422000
43414000
42661100
38423100
44512800
42611000
42620000
42652000
42671000
44511510
II.2.3)Place of performance
NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

This lot is for the supply and delivery of power tools.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 12 months following initial period of 36 months, subject to performance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

These economic and financial standing criteria apply to each individual lot.

Insurance Requirements

Other economic or financial requirements.

Minimum level(s) of standards possibly required:

Insurance Requirements:

Employers Liability — no less than 10 000 000 GBP indemnity limit each and every claim.

Public/ Products Liability — no less than 5 000 000 GBP any one occurrence (in the aggregate for Products Liability).

Motor Insurance — statutory third party motor vehicle liability insurance to a minimum indemnity limit of 5 000 000 GBP for property damage and unlimited for Third Party Injury.

Other economic or financial requirements:

In addition to the insurance limits above, a search of the Tenderer against Equifax's Protect should not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code. If such a code is returned, the Tenderer may be required to provide any other document which Scotland Excel considers appropriate to prove the Tenderer does and would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

These technical and professional ability selection criteria apply to each lot.

Samples, descriptions, photographs and certifications of authenticity

Quality Assurance Schemes

Quality Management Procedures

Health and Safety Procedures

Health and Safety Breach

Environmental Management Standards.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the ‘07-17 Trade Materials Information and Instructions for Tenderers’ attachment, which can be found in the ‘Information and Instructions’ folder of the Buyer Attachments area, within ITT 20234 of project 8783, the tender for Trade Materials.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

Electronic auctions may be used if Councils opt to do so as part of a mini-competition call-off.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 082-157962
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/03/2018
IV.2.7)Conditions for opening of tenders
Date: 06/10/2017
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR, via PCS-Tender.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

I.2 — Joint Procurement.

Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit of its members namely 32 local authorities in Scotland, associate members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014.

Scottish Prison Service — All establishments owned and managed by the Scottish Ministers through the Scottish Prison Service

Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies.

NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

IV.1.3 — Information about a framework agreement or a dynamic purchasing system.

Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed framework agreement.

VI.2 — Information about electronic workflows.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Scotland Excel Council or Associate Member which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a third party;

— list of the proposed subcontracts as far as it is known at that stage; and

— what proportion/percentage of the contract does the Tenderer intend to subcontract.

Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set at in II.2.14.

Contract Management and Community Benefit Requirements

As per the Special Conditions, Suppliers will be required to provide Management Information (MI) on a quarterly basis and report on Community Benefits provided bi-annually.

MI requires an itemised statement to/for goods and services provided for each contracting authority who will be permitted to purchase under this proposed framework agreement down to a defined categorisation structure set out in the MI/Council Reporting template.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8783. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers will be required to confirm acceptance of the Community Benefits approach which are detailed in the Community Benefits attachment in the Buyer's Area.

Suppliers will be required to deliver a specified level of community benefit ‘points’ within each council area which are proportionate to the level of spend received through the framework from that area.

(SC Ref:510145).

VI.4)Procedures for review
VI.4.1)Review body
Please refer to VI.4.3 below
Scotland
United Kingdom

Internet address:http://www.scotland-excel.org.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/09/2017