Supplies - 358127-2017

13/09/2017    S175    - - Supplies - Contract notice - Open procedure 

United Kingdom-Glasgow: Road-construction materials

2017/S 175-358127

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
E-mail: jay.mansfield@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM82

Internet address(es):

Main address: https://www.glasgow.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Delivery of Coated and Uncoated Roadstone and Recycling of Roads Arisings.

Reference number: GCC004253CPU
II.1.2)Main CPV code
44113000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply and delivery of road construction materials.

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Supply and Delivery of Uncoated Roadstone

Lot No: 2
II.2.2)Additional CPV code(s)
44113000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow City.

II.2.4)Description of the procurement:

Supply and delivery of uncoated aggregate road materials.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Delivery / Weighting: 9
Quality criterion - Name: Capacity / Weighting: 9
Quality criterion - Name: Innovation / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 2
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extension periods of up to 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Supply and Delivery of Coated Roadstone and Recycling of Road Planings

Lot No: 1
II.2.2)Additional CPV code(s)
44113000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow City.

II.2.4)Description of the procurement:

Supply and delivery of bituminous-coated aggregate road materials, and the disposal of road planings.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Delivery, Quality, and Contingency / Weighting: 9
Quality criterion - Name: Capacity / Weighting: 9
Quality criterion - Name: Innovation / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 2
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 renewal periods of up to 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Recycling of Road Arisings

Lot No: 3
II.2.2)Additional CPV code(s)
44113000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow City.

II.2.4)Description of the procurement:

Uplift and safe disposal and/recycling of arisings from road maintenance works.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Innovation / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 extension periods of up to 12 months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suppliers will be assessed on the selection and award criteria information provided in response to their request to participate for a place on the Framework Agreement (FA).

The procurement will be managed electronically via:

https://www.publictendersscotland.publiccontractsscotland.gov.uk

To participate in the Procurement, participants must first be registered on Public Contracts Scotland at the following link:

https://www.publiccontractsscotland.gov.uk/register/Register_step1.aspx

Full instructions for registration and use of the system can be found at: https://www.publiccontractsscotland.gov.uk/AboutUs/aboutus_contactus.aspx

The Supplier can submit a request to participate as a single legal entity. Alternatively, you can work together with other legal entities to form a Group of Economic Operators. If you do, we ask the Group of Economic Operators to choose a lead member who will submit the bid on behalf of the Group of Economic Operators and you will have to identify what each of the parties is contributing to the bid.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Please refer to the procurement document, in particular Document 1 Invitation to Tender found within the buyers attachment area on PCS-T.

Minimum level(s) of standards possibly required:

Please refer to the procurement documents, in particular Document 1 Invitation to Tender found within the buyers attachment area on PCS-T.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Please refer to the procurement documents, in particular Document 1 ESPD(S) Statements found within the buyers attachment area on PCS-T.

Minimum level(s) of standards possibly required:

Please refer to the procurement documents, in particular Document 1 ESPD(S) Statements found within the buyers attachment area on PCS-T.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

KPIs will be incorporated in the procurement documents. Please refer to Document 3 — Invitation to Tender (ITT).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 14/02/2018
IV.2.7)Conditions for opening of tenders
Date: 17/10/2017
Local time: 12:00
Place:

City Chambers East, 40 John Street, Glasgow.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

April 2021.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please refer to the procurement documents found within the buyers attachment area on PCS-T.

The values provided in this notice are an estimate only. The Council cannot guarantee to Suppliers any business through the Framework Agreement.

The Council expressly reserves the right (i) not to award any Framework Agreement as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competitions; and in no circumstances will the Council be liable for any costs incurred by the suppliers.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7825. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders will be asked to submit information about community benefits they propose to deliver as part of the framework agreement. This community benefit submission will not be scored.

(SC Ref:486894).

VI.4)Procedures for review
VI.4.1)Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399

Internet address:https://www.glasgow.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement, or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discounted or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/09/2017