Supplies - 371951-2012

23/11/2012    S226    - - Supplies - Contract notice - Restricted procedure 

UK-London: banknotes

2012/S 226-371951

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Governor and Company of the Bank of England
Threadneedle Street
Contact point(s): Via the tendering portal at www.bankofenglandtenders.co.uk
For the attention of: Once you have registered on the tendering portal, please login and register your interest in this competition under "My Opportunities"
EC2R 8AH London
United Kingdom

Internet address(es):

General address of the contracting authority: www.bankofengland.co.uk/banknotes

Further information can be obtained from: Via the tendering portal at www.bankofenglandtenders.co.uk
For the attention of: Once you have registered on the tendering portal, please login and register your interest in this competition under "My Opportunities"
Internet address: www.bankofenglandtenders.co.uk

Tenders or requests to participate must be sent to: Via the tendering portal at www.bankofenglandtenders.co.uk
For the attention of: Once you have registered on the tendering portal, please login and register your interest in this competition under "My Opportunities"
Internet address: www.bankofenglandtenders.co.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Banknote supply and services contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: UK.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contracting authority is responsible for ensuring security and continuity of the supply of high quality banknotes. The authority wants to enter into a contract for the supply of banknotes to be printed throughout the term of the contract at its premises at Debden in Essex, initially using the existing equipment currently located there. The site is a high security environment and all individuals working on site must be security cleared. The new supplier will manage all aspects of banknote production from sourcing many of the banknote components through to single note inspection of finished banknotes. The authority places significant importance on the supplier meeting the technical specifications for the banknotes and implementing robust quality management and security processes. The contract will also provide for the introduction of new banknote designs during the course of the contract. There are currently around 200 staff at Debden involved in the production of the authority’s banknotes employed by the existing supplier. The authority expects that TUPE will apply to these staff where there is a change in supplier and that they will therefore transfer from the existing to the new supplier. The new supplier will be required to ensure that the printing machinery at the Debden premises continues to be fit for purpose throughout the term of the contract. This will involve the replacement and/or refurbishment of most of the printing machinery at an early stage of the contract. The supplier will also be expected to maintain the machinery through the lifetime of the contract. The contract will also include facilities maintenance and other property related services required at the Debden premises.
The authority continues to review new security features, including the potential for alternative banknote substrates. The new supplier would need to accommodate any change of features or substrate that might be required at any stage from the start of the contract.
In contingency scenarios, where the Debden site becomes inoperable, the authority may require its banknotes to be printed at the supplier’s own printing works or an alternative site approved by the authority.
The authority expects the contract to provide for an initial transition period of 6-12 months followed by 119 months of banknote production with an option to extend for a further 36 months. The authority anticipates that the banknote production phase will commence in April 2015.
II.1.6)Common procurement vocabulary (CPV)

22430000, 42900000, 50530000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Future banknote volumes and contract values are difficult to forecast given that they are dependent on future public demand for banknotes and future banknote designs. The authority estimates that in the region of 12 billion banknotes will be required over the life of the contract.
Estimated value excluding VAT: 1 000 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 119 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees may be required depending on the financial standing of the bidding entity.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be based on the volumes of accepted banknotes. The authority may make capital contributions to the cost of new print machinery.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The authority will require that a prime contract is entered into with a single supplier entity.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any economic operator may be disqualified who falls within the criteria for the rejection of economic operators as set out in Regulation 23 of the Public Contracts Regulations 2006 (as amended).
Bidders will be required to provide information about their identity, corporate, structure and ownership as set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
Bidders must have at least three (3) years experience of commercially printing banknotes.
Bidders must have printed volumes of at least 500 000 000 banknotes at a single site in a single year within the last 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Candidates will be selected in accordance with the pre-qualification scoring and weighting scheme set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 28.2.2015
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Contract length: Initial transition period of 6-12 months followed by 119 months banknote production with an option to extend for a further 36 months. The authority anticipates that the banknote production phase will commence in April 2015.
The Bank will require bidders to enter into confidentiality agreements.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
The Royal Courts of Justice The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
20.11.2012