Works - 374216-2017

23/09/2017    S183    - - Works - Contract notice - Restricted procedure 

United Kingdom-Motherwell: Roof works and other special trade construction works

2017/S 183-374216

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698403950
E-mail: stewartpa@northlan.gov.uk
NUTS code: UKM84

Internet address(es):

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for Flat Roofing Repairs and Replacement.

Reference number: CPT-PS-CPAP-17-321
II.1.2)Main CPV code
45260000
II.1.3)Type of contract
Works
II.1.4)Short description:

This procurement exercise is to establish a Framework Agreement for future provision of a priority coded Flat Roofing Repairs and Replacement service to support the ongoing maintenance of the Councils Corporate Property portfolio (including the Council's Outdoor Centre at Kilbowie, Oban). Typically properties include schools, nurseries, libraries, sports centres, office accommodation and community centres, etc. The Framework Agreement will comprise normal response repairs, immediate response repairs planned maintenance work and replacement works for larger job types.

II.1.5)Estimated total value
Value excluding VAT: 10 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

Lot 1 — Reactive and Planned Maintenance Work

Lot No: 1
II.2.2)Additional CPV code(s)
45260000
45261900
45261910
45261920
II.2.3)Place of performance
NUTS code: UKM84
II.2.4)Description of the procurement:

The following information is intended as an overview and should assist Candidates in making an informed decision as to whether to submit a completed ESPD for this provision. This is not a specification of requirements and Candidates are not requested to provide proposals for a solution at this stage. A full and detailed specification of requirements shall be provided within the ITT, which shall be issued to shortlisted Candidates.

The Council is looking to appoint a suitably qualified contractor to undertake Flat Roofing Repairs and Replacement service to support the ongoing maintenance of the Councils Corporate Property portfolio (including the Council's Outdoor Centre at Kilbowie, Oban). Typically properties include schools, nurseries, libraries, sports centres, office accommodation and community centres, etc. The Framework Agreement will comprise normal response repairs, immediate response repairs planned maintenance work and replacement works for larger job types.

Lot 1 will comprise of reactive and planned maintenance work for individual jobs/projects with a value generally less than 10 000 GBP. Award of this lot on the basis of MEAT, the evaluation of a combination of Contractors prices submitted against a pre-priced Schedule of Rates and quality questions. Call offs to be made by direct award based on the pre-priced Schedule of Rates. A single Contractor shall be appointed. Anticipated upper limit of spend to be potentially routed through this lot circa 5 600 000 GBP.

The works will be subject to a priority coding system as follows:

commenced within 3 hours out with normal hours and completed as soon as practical;

commenced within 3 hours within normal working hours and completed as soon as practical;

completed within 3 working days;

completed within 7 working days;

completed within 20 working days; and

Start and finish dates to be set on Order.

The Framework Agreement will make provision for; erecting and dismantling scaffolding; removing defective roof coverings and disposing; repairing flat roof coverings e.g. cold applied liquid waterproofing; renewing flat roof coverings with cold applied liquid waterproofing; associated repairs/replacement e.g. rafters, sarking, fascias, verges, rooflights etc.; associated leadwork repairs and replacement; investigating and repairing roof leaks generally; making good internal finishings e.g. plasterboard ceilings etc.; repairing/replacing rainwater goods; cleaning out gutters and downpipes; painterwork e.g. fascias, gutters (including potential high level; Insulation boarding; and all other associated flat roof accessories.

The Framework Agreement will be governed by 2014 Edition of the SBCC JCT Framework Agreement as amended by the Employer. Full details to be set out within the ITT.

Candidates should note that it is possible that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (‘TUPE’) may apply to this contract. Full details to be set out within the ITT.

Note, the contract value is an estimate and that there is no guarantee of any specific volume of business arising under the Framework Agreement.

As part of the selection stage evaluation criteria Candidates are required to have and to evidence substantial experience and capability of delivering works of this nature i.e. high volume of orders, prioritised orders, etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 5 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Candidates must pass the minimum standards sections of the ESPD (Scotland) Part III (A, B, C and D) and Part IV (A, B and C and D). Part IV C contains a weighted question which will be used to rank Candidates. Candidates that meet all the minimum selection criteria and are ranked in the top five (5) will be invited to tender. Where there is a tie for fifth place, all those Candidates tied in fifth place will be invited to tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Lot 2 — Planned Maintenance and Replacement Work

Lot No: 2
II.2.2)Additional CPV code(s)
45260000
45261900
45261910
45261920
II.2.3)Place of performance
NUTS code: UKM84
II.2.4)Description of the procurement:

The following information is intended as an overview and should assist Candidates in making an informed decision as to whether to submit a completed ESPD for this provision. This is not a specification of requirements and Candidates are not requested to provide proposals for a solution at this stage. A full and detailed specification of requirements shall be provided within the ITT, which shall be issued to shortlisted Candidates.

The Council is looking to appoint suitably qualified contractors to undertake Flat Roofing Repairs and Replacement service to support the ongoing maintenance of the Councils Corporate Property portfolio (including the Council's Outdoor Centre at Kilbowie, Oban). Typically properties include schools, nurseries, libraries, sports centres, office accommodation and community centres, etc. The Framework Agreement will comprise normal response repairs, immediate response repairs planned maintenance work and replacement works for larger job types.

Lot 2 will comprise of planned maintenance and replacement work for individual jobs/projects with a value generally more than 10 000 GBP. Award of this lot on the basis of MEAT, the evaluation of a combination of Contractors prices submitted against one or more exemplar projects and quality questions. Call offs to be made by Mini Competition on a project by project basis. Five Contractors shall be appointed. Anticipated upper limit of spend to be potentially routed through this lot circa 5 200 000 GBP.

The Framework Agreement will make provision for; erecting and dismantling scaffolding; removing defective roof coverings and disposing; repairing flat roof coverings e.g. cold applied liquid waterproofing; renewing flat roof coverings with cold applied liquid waterproofing; associated repairs/replacement e.g. rafters, sarking, fascias, verges, rooflights etc.; associated leadwork repairs and replacement; investigating and repairing roof leaks generally; making good internal finishings e.g. plasterboard ceilings etc.; repairing/replacing rainwater goods; cleaning out gutters and downpipes; painterwork e.g. fascias, gutters (including potential high level; Insulation boarding; and all other associated flat roof accessories.

The Framework Agreement will be governed by 2014 Edition of the SBCC JCT Framework Agreement as amended by the Employer. Full details to be set out within the ITT.

Candidates should note that it is possible that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (‘TUPE’) may apply to this contract. Full details to be set out within the ITT.

Note, the contract value is an estimate and that there is no guarantee of any specific volume of business arising under the Framework Agreement.

As part of the selection stage evaluation criteria Candidates are required to have and to evidence substantial experience and capability of delivering works of this nature i.e. high volume of orders, prioritised orders, etc.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 5 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Candidates must pass the minimum standards sections of the ESPD (Scotland) Part III (A, B, C and D) and Part IV (A, B and C and D). Part IV C contains a weighted question which will be used to rank Candidates. Candidates that meet all the minimum selection criteria and are ranked in the top eight (8) will be invited to tender. Where there is a tie for eighth place, all those Candidates tied in eighth place will be invited to tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

4A.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

The Bidder response to this question will be evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the Contract Notice (III.1.1)

Fail = response is not compliant with the minimum requirement stated in the Contract Notice (III.1.1).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

4B.1.2 — Bidders will be required to have an average yearly turnover of a minimum of 1 400 000 GBP for the last 3 years for Lot 1. Bidders will be required to have an average yearly turnover of a minimum of 1 300 000 GBP for the last 3 years for Lot 2.

Note, if bidding for both lots, Bidders will be required to have an average yearly turnover of a minimum of 2 700 000 GBP for the last 3 years.

4B.5.1 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP each and every claim and in the annual aggregate.

4B.5.2 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 10 000 000 GBP each and every claim and in the annual aggregate.

4B.6 — Concerning any other economic or financial requirements, the bidder declares that: It has an Equifax Score Check Grade of E- or above.

It is recommended that Bidders review their own Equifax Score Check Grade in advance of returning their Bidders Submission. If, following this review, Bidders consider that the Equifax Score Check Grade does not reflect their current financial status; the Bidder should give a detailed explanation in response to question 4B.6, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Bidder's financial status.

Where the Bidder is under no obligation to publish accounts and therefore does not have a Equifax Score Check Grade or equivalent rating, they must provide their audited financial accounts for the previous two years as part of their Bidders Submission in order that the Council may assess these to determine the suitability of the Bidder to undertake a contract or contracts of this size. This assessment will consider whether or not the there is any significant financial risk identified.

Minimum level(s) of standards possibly required:

The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the Contract Notice (III.1.2)

Fail = response is not compliant with the minimum requirement stated in the Contract Notice (III.1.2).

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Technical and professional ability will be scored by an evaluation panel; Bidders must achieve a minimum average score of 50 marks for question 4C.1 in order to pass this question; if the average minimum score is below 50 marks this will be deemed a failure to meet the Council's minimum standards for technical and professional Ability.

4C.1 — Bidders will be required to provide examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

This question carries an overall weighting of 100 %.

4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Response to 4C.10 will not be evaluated.

Minimum level(s) of standards possibly required:

The scoring rationale of the evaluation panel for question 4C.1 is as follows:

Score — Definition

100 — Response is completely relevant. It is unlikely that the response could be more comprehensive or be improved upon. It provides comprehensive evidence and full assurance that the candidate fully meets the required standard in this selection criterion.

90 — Response is almost entirely relevant. The response is comprehensive, unambiguous and demonstrates a thorough understanding of what is required in respect of this selection criterion, and provides convincing evidence of their capacity/ability/experience in this area.

80 — Response is highly relevant. Detailed response demonstrates a thorough understanding of the selection criterion and provides a high level of detail as to their capacity/ability/experience in this area.

70 — Response is relevant. The response is sufficiently detailed to demonstrate a thorough understanding of the selection criterion and provides evidence of a reliable level of capacity/ability/experience in this area.

60 — Response is substantially relevant and acceptable and demonstrates a broad understanding of the selection criterion to a satisfactory depth but evidence of capacity/ability/experience in this area could have been more detailed.

50 — Response is at least 50 % relevant and acceptable. The response demonstrates an understanding of the selection criterion but lacks detail of evidence of capacity/ability/experience in this area.

40 — Response is partially relevant but evidence presented is not sufficiently detailed to demonstrate a reliable level of capacity/ability/experience in this area. There is a lack of depth of detail or understanding in many areas.

30 — Response has some relevance but is generally insufficient. The response addresses some elements of the requirement but contains limited evidence as to the candidate's capacity/ability/experience in this area.

20 — Response demonstrates a lack of understanding and little pertinent limited evidence as to the candidate's capacity/ability/experience in this area.

10 — Response demonstrates little evidence of the candidate's understanding or explanation of the candidate's capacity/ability/experience in this area.

0 — Nil or irrelevant response.

4C.10 — If the bidder has decided to subcontract a part of the contract and relies on the subcontractor's capacities to perform that part then a separate ESPD for such subcontractors must be completed for sections:

Part II Information concerning the bidder

A: Information about the bidder

B: Information about representatives of the bidder

Part III Exclusions Grounds

A: Grounds Relating to Criminal Convictions

B: Grounds Relating to the payment of taxes or social security contributions

C: Blacklisting

D: Grounds Relating to insolvency, conflicts of interests or professional misconduct

Part IV Selection Criteria (only the sections that the entity is being relied upon).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 10/11/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Economic operators must meet Council's minimum requirements stated in this Contract Notice, else their proposal will be rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The council reserves the right before moving from selection stage to award stage to request candidates produce supporting documentary evidence or certificates referenced in their ESPD response. In any case, these must be provided prior to contract award.

Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

ESPD Part IV Selection Criteria, Section D: Quality Assurance Schemes and Environmental Management Standards

Bidders must respond to ESPD Questions 4D.1 and 4D.2.

The Bidder response to these questions for Quality Assurance Schemes and Environmental Management Standards will be evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the Contract Notice section VI.3 (Additional Information) specifically the Quality Assurance Schemes and Environmental Management Standards).

Fail = response is not compliant with the minimum requirement stated in the Contract Notice section VI.3 (Additional Information) specifically the Quality Assurance Schemes and Environmental Management Standards).

For a detailed breakdown of the standard statements applicable to ESPD Questions 4D.1 and 4D.2, please refer to document ‘VI.3 Additional Information — Part 4D1 & 2’, contained within the Buyers Attachment area of PCS-T.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is project_9178. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor and its supply chain will be required to actively participate in the achievement of social, environmental and/or sustainability policy objectives relating to local regeneration, social and economic growth, recruitment, employment and training and supply chain initiatives.

The Contractor will be required to provide access to opportunities for SME's wherever possible and will advertise all subcontract opportunities linked to the contract using the Public Contracts Scotland Portal.

The Contractor will be required to ensure that all subcontractors advertise all their subcontracts as described above. In addition, they will be required to identify and provide access to opportunities linked to the contract to social enterprises wherever possible.

Where job vacancies related to the contract arise within the Contractor's organisation, they will be required wherever possible and appropriate, to provide access to employment and training opportunities aimed specifically at unemployed individuals and to use all reasonable endeavours to fill those posts with such persons. The Contractor should also link in where possible and appropriate to school, student, graduate and other work experience programmes.

A Method Statement as to how tenderers will achieve community benefits will be required as part of the tender documentation which will be issued to all shortlisted tenderers.

(SC Ref:512751).

VI.4)Procedures for review
VI.4.1)Review body
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698302222
Fax: +44 1698275125

Internet address:http://www.northlanarkshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum of 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/09/2017