Supplies - 397741-2017

10/10/2017    S194    - - Supplies - Contract notice - Open procedure 

United Kingdom-Portsmouth: Construction materials and associated items

2017/S 194-397741

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
VIVID
7544
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Contact person: Mrs Samantha Coonan
Telephone: +44 2392896819
E-mail: samantha.coonan@vividhomes.co.uk
NUTS code: UKJ3

Internet address(es):

Main address: http://www.vividhomes.co.uk

Address of the buyer profile: http://www.vividhomes.co.uk

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.housingprocurement.com
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

VIVID — Materials Supply.

Reference number: DN285972
II.1.2)Main CPV code
44100000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

VIVID currently has 2 supply only contracts for materials. One for the Basingstoke (ex-Sentinel) area and 1 for the remaining stock (ex-First Wessex). Both of these contracts will be terminated at the end of March 2018. And it is our intention to consolidate our supply chain across our operational area.

II.1.5)Estimated total value
Value excluding VAT: 29 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
Maximum number of lots that may be awarded to one tenderer: 5
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

VIVID has divided its requirement into 5 lots. A separate Contract will be entered into in relation to each lot. Potential Providers will be required to submit a separate tender in relation to each lot they wish to be considered for. VIVID will only consider the tender response submitted in relation to the lot to which it relates and not any other lot.

II.2)Description
II.2.1)Title:

Lot 1 — General Building and Roofing materials

Lot No: 1
II.2.2)Additional CPV code(s)
44111000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

Various properties throughout Hampshire and parts of Surrey — Please see the VIVID stock map for further details which can be found within the tender template.

II.2.4)Description of the procurement:

Through this process we hope to reduce costs and improve efficiency by minimising trade-staff down time, allowing VIVID and the successful supplier/s to deliver great services to each other and VIVID's customers. This tender will focus on the following; Value for money — not limited to the cost of materials, but through stock rationalisation, van stock replenishment, reduction in 3rd party purchases. Full integration of our systems with the successful tenderer, allowing for van stock replenishment, better auditing facilities, improved job costing and tighter purchasing control.

Improved services for VIVID, giving consideration to deliveries to site, drop boxes, out of hours services, welfare facilities for our trade-staff visiting branches, Consolidated invoicing, Area for trade waste/equipment to conform with EA regulations, Out of Hours facilities.

Environmental/Sustainability issues.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality/Technical / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 10 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is VIVID's intention to award the Contract for a period of 3 years with the option to extend for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2 — Plumbing, Heating and Gas Spares

Lot No: 2
II.2.2)Additional CPV code(s)
39715000
39715300
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

Various properties throughout Hampshire and parts of Surrey — Please see the VIVID stock map for further details which can be found within the tender template.

II.2.4)Description of the procurement:

VIVID repairs have a team of 56 gas engineers. The team are split into gas servicing, gas installation and responsive repairs and require daily deliveries of boilers, boiler spares and van stock. VIVID also have their own planned maintenance teams who require daily deliveries of bathrooms. VIVID also require branch coverage for collections Please see the tender instructions for further details.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical/Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 13 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is VIVID's intention to award the Contract for a period of 3 years with the option to extend for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3 — Electrical Supplies

Lot No: 3
II.2.2)Additional CPV code(s)
31000000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

Various properties throughout Hampshire and parts of Surrey — Please see the VIVID stock map for further details which can be found within the tender template.

II.2.4)Description of the procurement:

VIVID have a team of electricians that are split into planned and responsive works

VIVID also require van stocking and branch coverage for collections Please see the tender instructions for further details.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical/Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 3 375 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is VIVID's intention to award the Contract for a period of 3 years with the option to extend for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4 — PPE and Workwear

Lot No: 4
II.2.2)Additional CPV code(s)
18100000
18222000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

Various properties throughout Hampshire and parts of Surrey — Please see the VIVID stock map for further details which can be found within the tender template.

II.2.4)Description of the procurement:

VIVID repairs has 250 trade staff all of whom wear VIVID embroidered clothing and Personal Protective equipment daily.

Please see the tender instructions for further details.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical/Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 650 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is VIVID's intention to award the Contract for a period of 3 years with the option to extend for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5 — Paint

Lot No: 5
II.2.2)Additional CPV code(s)
44111400
44800000
44830000
II.2.3)Place of performance
NUTS code: UKJ3
Main site or place of performance:

Various properties throughout Hampshire and parts of Surrey — Please see the VIVID stock map for further details which can be found within the tender template.

II.2.4)Description of the procurement:

VIVID has its own painting and decorating team, all who require paint and associated materials to carry out their work. Please see the tender instructions document for more details.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Technical/Quality / Weighting: 50
Price - Weighting: 50
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is VIVID's intention to award the Contract for a period of 3 years with the option to extend for a further 2 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 166-342296
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/11/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/11/2017
Local time: 10:00
Place:

Expressions of Interest and clarification questions need to be submitted 7 days prior to the tender deadline of the 6th November.

This tender may be opened and verified at any given location.

Information about authorised persons and opening procedure:

The Tender will be opened and verified shortly after the deadline date by Mark Batchelor — Commercial Director.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is the intention of VIVID to award the Contract for 36 months, with the possibility of extension for 24 months subject to satisfactory performance. The Contract and performance under it will be reviewed monthly. The offer of such extensions shall be at VIVID's sole discretion.

VI.2)Information about electronic workflows
VI.3)Additional information:

As a result of the merger between First Wessex and Sentinel Housing Associations under which VIVID was created, there will be a period of ongoing structural and operational changes, the outcomes of which may affect this contract. Potential impacts on this contract may be the reduction, increase or cessation of our requirements under specific lots.

VI.4)Procedures for review
VI.4.1)Review body
VIVID
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Telephone: +44 2392896819
E-mail: procurement.admin@vividhomes.co.uk

Internet address:www.vividhomes.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VIVID
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Telephone: +44 2392896764
E-mail: procurement.admin@vividhomes.co.uk

Internet address:www.vividhomes.co.uk

VI.5)Date of dispatch of this notice:
06/10/2017