Services - 417421-2017

21/10/2017    S203    External aid programmes - Services - Contract notice - Restricted procedure 

Burkina Faso-Ouagadougou: EDF — Technical assistance for the project to improve governance of resilience, nutrition and food security and sustainable agriculture in West Africa

2017/S 203-417421

Service contract notice

It should be noted that contract award is subject to prior conclusion of a financing agreement.

This condition does not affect the elements of the invitation to tender procedure (this would be the case, for example, if the budget allowance initially planned were different or if the schedule for implementation, its nature or conditions were changed). If this condition is not fulfilled, the contracting authority may withdraw from the contract or cancel the award procedure, without candidates or tenderers being entitled to claim any compensation.

1.Publication reference:
EuropeAid/139135/DH/SER/MULTI.
2.Procedure:
Restricted.
3.Programme title:
Project to improve governance of resilience, nutrition and food security and sustainable agriculture in West Africa.
4.Financing:
Financing agreement.
Decision FED/2016/039-217.
5.Contracting authority:

Delegation of the European Union in Burkina Faso, Ouagadougou, BURKINA FASO.


Contract specifications

6.Nature of the contract:
Unit price.
7.Contract description:
To provide the Interstate Committee for Drought Control in the Sahel (ICDCS), the Economic Community of West African States (Ecowas), the West African Economic and Monetary Union (WAEMU) and certain national institutions in Ouagadougou with a long-term technical assistance team that comprises 4 experts giving advice and support for 10 months per year over 4 years, in addition to ad hoc short-term expertise assignments to be defined over the course of the project with a maximum duration of 500 man-days. This team shall assist the institutions, in particular, with effectively implementing the project to improve governance of resilience, nutrition and food security and sustainable agriculture, achieving the expected results and implementing key reforms within said institutions for food security, better nutrition, sustainable agriculture and improving the resilience of vulnerable populations.
The team shall be composed of:
• 1 expert (team leader) in the governance of nutrition and food security and the analysis of resilience and agricultural policies. He will be based at the Executive Secretariat of the ICDCS in Ouagadougou,
• 1 expert in nutrition and strengthening capacities in food and nutrition security. He/she will be based at the Executive Secretariat of the ICDCS in Ouagadougou,
• 2 experts in institutional development, monitoring/assessing programmes and policies related to agriculture as well as resilience, nutrition and food security and sustainable agriculture; 1 will be based at the directorate responsible for agriculture or the Ecowas Regional Agency for Agriculture and Food, and the other at the WAEMU directorate responsible for agriculture and food security.
8.Numbers and titles of lots:
1 lot only.
9.Maximum budget:
4 500 000 EUR.
10.Scope for additional services:
The contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to the estimated amount of approximately 500 000 EUR. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.


Conditions of participation

11.Eligibility:
Participation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers which are established in 1 of the Member States of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the project is financed (see also point 29 below). Participation is also open to international organisations.
12.Candidature:
Any eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.
A consortium may be a permanent, legally established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. the lead company and all other members) shall be jointly and severally liable vis-à-vis the contracting authority.
Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically disqualified. If said party belongs to a consortium, its disqualification will entail the disqualification of the consortium as a whole.
13.Number of applications:
Natural persons or legal entities may submit 1 application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be rejected.
14.Prohibition on alliances between shortlisted tenderers:
Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion:
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.
16.Subcontracting:
Subcontracting is permitted.
17.Number of candidates invited to tender:
On the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.


Provisional schedule for activities

18.Scheduled date for dispatch of invitations to tender:
17.12.2017.
19.Commencement date of the contract:
1.4.2018.
20.Implementation period for the tasks:
1.4.2018–31.3.2022 (48 months).


Selection and award criteria

21.Selection criteria:
The following selection criteria will apply to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria shall not apply to natural persons and single-member companies working as subcontractors.
1) Candidate's economic and financial capacity (details to be given in section 3 of the application form). If the candidate is a public body, equivalent information must be provided. The reference period taken into account corresponds to the last 3 financial years for which accounts have been closed:
(a) the candidate's average annual turnover for the past 3 financial years for which accounts have been closed (2014, 2015 and 2016) must have exceeded 2 000 000 EUR;
(b) the general liquidity ratio (short-term assets/short-term liabilities) for the last financial year for which accounts have been closed must be at least 1.
2) Candidate's professional capacity (details to be given in sections 4 and 5 of the application form). The reference period corresponds to the 3 financial years prior to the submission deadline:
(a) at least 5 of the candidate's employees must be currently working in fields connected with this contract;
3) Candidate's technical capacity (details to be given in sections 5 and 6 of the application form). The reference period corresponds to the 5 financial years prior to the submission deadline:
(a) the lead candidate must have successfully implemented, as the lead company (proportion exceeding 50 %), at least 1 technical assistance project with a value of at least 4 500 000 EUR. Said contract must have been implemented at any time during the 5 years prior to the submission deadline and carried out in 1 or more of the following fields: agriculture, food security, nutrition, sustainable development and resilience;
(b) the candidate (and/or the consortium) must have successfully implemented at least 3 projects with a value of at least 400 000 EUR and a duration exceeding 1 year. Said projects must have been carried out at any moment during the 5 years prior to the submission deadline and covered 1 or more of the following fields: agriculture, rural development, agricultural policy, food security, nutrition, resilience to climate change and monitoring/assessment.
For both criteria, this means that the project the candidate refers to could have been started or completed at any time during the period given. However, it need not necessarily have been completed during this period, or have been carried out during the whole of said period. Candidates or tenderers may refer either to a project completed during the reference period (even if it started before this period) or to part of a contract that has not yet been fully carried out. In the first scenario, the project will be considered as a whole, subject to proof of satisfactory performance (statement from the entity that awarded the contract, proof of final payment). In the case of ongoing projects, only the part which has been successfully carried out by the candidate may be used as a reference. The candidate must be able to provide documentary proof of satisfactory performance of this part (statement from the entity that awarded the contract, proof of payment) and the corresponding amount. If the project referred to has been implemented by a consortium, in the event that a selection criterion relating to the relevance of the experience is used, the supporting documents must clearly show the proportion completed by the candidate, as well as a description of the nature of services provided.
Previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.
An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment undertaken by said entities to place such resources at its disposal. Such entities, for instance the economic operator's parent company, must observe the same eligibility rules — in particular regarding nationality — and meet the same selection criteria as the economic operator. With regard to the technical and professional criteria, an economic operator may use the capacities of other entities only if they carry out the work or provide the services for which said capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses shall become jointly and severally liable for contract performance.
If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates' applications must be re-examined to determine which 8 applications are most suitable for the invitation to tender. Only the following factors will be considered in the re-examination:
1) the highest number of projects meeting criteria 21.3(a) and 21.3(b) and which were carried out in Africa and/or the ACP region;
2) the highest number of projects meeting criterion 21.3(b) and which were carried out with the candidate as the lead company (or where the candidate's proportion exceeds 50 %).
22.Award criteria:
Best value for money.


Application

23.Final date for receipt of applications:
2.12.2017 (12:00), universal time.
Any application received after this deadline will not be considered.
24.Application format and details to be provided:
The standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a solemn declaration, concerning the exclusion and selection criteria, using the template available from the following web address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.
25.How applications may be submitted:
Applications must be drawn up in French and sent solely to the contracting authority:
• either by registered post (official postal service), to the following address:
Délégation de l'Union européenne, avenue de l'Europe, 01 BP 352, Ouagadougou 01, BURKINA FASO. Tel. 00 226 25 49 29 00.
In this case, the delivery register will attest to compliance with the final date for receipt of tenders,
• or by bearer (including express courier services), delivered straight to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address:
Délégation de l'Union européenne, avenue de l'Europe, 01 BP 352, Ouagadougou 01, BURKINA FASO. Tel. 00 226 25 49 29 00.
In this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.
The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application and must be quoted in all subsequent correspondence with the contracting authority.
Applications submitted in any other way will not be considered.
By submitting an application, candidates acknowledge that they will be kept informed of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the day it is sent by the contracting authority to the e-mail address given in the application.
26.Amendments to or withdrawal of tenders:
Tenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.
Notice of amendment or withdrawal must be drawn up and sent as per the instructions given in point 25. The word 'Modification' (amendment) or 'Retrait' (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).
27.Working language:
All correspondence concerning this invitation to tender procedure and contract must be in French.
28.Date of publication of the prior information notice:
1.8.2017.
29.Legal basis:
Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States and the European Community and its Member States, signed in Cotonou on 23.6.2000, as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.
30.Additional information:
Not applicable.