Services - 429498-2017

27/10/2017    S207    - - Services - Contract notice - Open procedure 

United Kingdom-Reading: Research and development services and related consultancy services

2017/S 207-429498

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom

Internet address(es):

General address of the contracting authority: https://www.ecmwf.int/

Electronic access to information: http://procurement.ecmwf.int

Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int

Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: https://www.ecmwf.int/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int/

Tenders or requests to participate must be sent to: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int/

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: meteorological services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Copernicus C3S_426 Operational Sectoral Information System for the Energy and Wind Storm Insurance Sectors.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 880 000 and 1 100 000 EUR
II.1.5)Short description of the contract or purchase(s)
ECMWF as the Entrusted Entity for the Copernicus Climate Change Service (C3S) invites tenders for the development of operational services that build upon the experience acquired during the pre-operational phase of the Sectoral Information System (SIS).

During the course of 2016 seven contracts were issued by ECMWF to develop Proof of Concept (POC) demonstrators addressing the needs of specific sectors prioritised by ECMWF. Two contracts were awarded in the energy sector (http://climate.copernicus.eu/sectoral-information-system#energy) and one on wind storms for the benefit of the insurance sector (http://climate.copernicus.eu/sectoral-information-system#insurance). Given that, at that time, the Climate Data Store was not yet available, these contracts developed services using platforms and data streams which were largely independent from the C3S data infrastructure.

Operational SIS for the energy and insurance sectors are expected to fulfil the following three top level requirements:
1. To provide a working example of how the data and the tools available on the Climate Data Store (CDS) could be used in specific user relevant contexts.
2. To engage with the users to scope out and document what they need.
3. To provide examples of good practice in the development of climate services.
Contracts will be issued on the following topics:
— Lot 1: operational service for the energy sector;
— Lot 2: operational wind storm service for the insurance sector.
A key requirement of this Invitation to Tender is to ensure that the operational SIS for the energy sector and for wind storms service are fully compliant with the first of these top level requirements, providing a single framework able to account for the seasonal and multi-decadal data streams generated by the two POC contracts.
II.1.6)Common procurement vocabulary (CPV)

73000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Operational service for the energy sector
1)Short description
The successful Tenderer shall propose and implement an operational energy service which takes note of the POC services that have been developed during the pre-operational phase as well as, and only when applicable, what is available through other European services.
The successful Tenderer will design and implement this service so that it can:
— meet the requirements of the current users, duly recorded in the User Requirement Database (URDB);
— be computationally efficient to run; and
— be as simple as possible to maintain and document.
The new service shall be built entirely on the CDS using its tools and the datasets accessible through it. The service shall provide a seamless proposition covering all time ranges from the historical observation and reanalysis to the projection for the end of the century passing through the climate predictions.
2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 640 000 and 800 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Operational wind storm service for the insurance sector
1)Short description
The successful Tenderer shall propose and implement an operational service which builds upon what has been developed for the insurance sector during the pre-operational phase as well as what is available through other European services and programmes.
The successful Tenderer will design and implement this service so that it can:
— meet the requirements of the current users, duly recorded in the URDB;
— be computationally efficient to run; and
— be as simple as possible to maintain and document.
The new service shall be built entirely on the CDS using its tools and the datasets accessible through it.
2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 240 000 and 300 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see Volume I (Instructions and Conditions) of the ITT documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Volume V (Framework Agreement) of the ITT documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (Framework Agreement) and Volume II (Specification) of the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. General. Weighting 5

2. Price. Weighting 15

3. Track Record. Weighting 15

4. Quality of Resources to be Deployed. Weighting 15

5. Technical Solution Proposed. Weighting 30

6. Management and Implementation. Weighting 20

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Copernicus C3S_426 Operational Sectoral Information System for the Energy and Wind Storm Insurance Sectors
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
6.12.2017 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus — The European Earth Observation Programme

See http://www.copernicus.eu/

VI.3)Additional information
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: https://www.ecmwf.int/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: https://www.ecmwf.int/

VI.5)Date of dispatch of this notice:
25.10.2017