Works - 446081-2017

09/11/2017    S215    - - Works - Contract notice - Restricted procedure 

United Kingdom-Stevenage: Construction work

2017/S 215-446081

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Stevenage Borough Council
Daneshill House, Danestrete
Stevenage
SG1 1HN
United Kingdom
Contact person: procurement@stevenage.gov.uk
Telephone: +44 1438242854
E-mail: procurement@stevenage.gov.uk
NUTS code: UKH23

Internet address(es):

Main address: www.stevenage.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

SBC1117 Replacement and Renewal of Communal Heating Systems (2018-2022).

Reference number: ech715 / CCDxxx
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

4 year Term Partnering Contract with a single Service Provider for the delivery of Replacement and Renewal of Communal Heating Systems to 15 sheltered housing blocks owned and managed by Stevenage Borough Council.

II.1.5)Estimated total value
Value excluding VAT: 4 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45000000
45259900
50531200
45211200
45259300
45331100
45331110
45333000
45211000
50720000
45232141
45331000
50712000
50531100
50710000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

Stevenage.

II.2.4)Description of the procurement:

Stevenage Borough Council is seeking solutions from suitably qualified and experienced Service Providers to enter into a long-term partnering arrangement for the delivery of works (the Term Programme). The current intention is that works will be delivered to approximately 15 sheltered housing blocks although the potential to vary the scope of the works is included within the contract. Works will be carried out with residents, many of whom are vulnerable, remaining in occupation throughout the duration of the works therefore must be planned and delivered to ensure disturbance is minimised and safe access/egress to each individual dwelling is maintained at all times.

The works typically comprise the following:

1) Plantroom works such as:

— Install temporary boiler system and other temporary equipment,

— Strip out and disposal of existing boiler room equipment,

— Removal of structural plinths where required,

— Installation of replacement heating and hot water system (including gas boilers, air source heat pumps, combined heat and power (CHP) and solar thermal),

— Installation of new flue and ancillary equipment (pressurisation units, DHW pumps, controls and control panel, safety system),

— Installation of electrical services to support the works,

— Installation and modification of boiler room pipework (all services) and insulation,

— Builder's work and fire stopping.

2) Distribution works such as:

— Strip out of existing and installation of new LTHW heating distribution pipework to dwellings,

— Strip out of existing and installation of new DHW distribution pipework to dwellings,

— Removal and reinstatement of ceilings (with access panels) to aid replacement of pipework distribution,

— Installation of heat metering equipment (such as inline heat meters, heat cost allocators),

— Builder's work and fire stopping.

Stevenage's requirement is to select a Service Provider that is appropriate to undertake the works under a 4- year Term Partnering Contract. Full details are in the draft copy tender documents.

To access this opportunity please visit www.supplyhertfordshire.uk

SBC will be providing an opportunity for all interested suppliers to attend a briefing as set out in the SQ. The purpose of this briefing will be to provide an introduction to Stevenage as well as an overview of the procurement process and the objectives of the procurement exercise.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As per the SQ documentation, it is intended that 5 candidates will be invited to tender although Stevenage Borough Council reserves the right to increase the number of candidates invited by 1 or 2 if the scores are closely placed at the cut off point.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Applicants will be required to complete a pre-qualification Selection Questionnaire (SQ) in accordance with the Public Contracts Regulations 2015.

Minimum level(s) of standards possibly required:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 09/01/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Stevenage Borough Council reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. Stevenage Borough Council also reserves the right not to award a contract. Neither the Stevenage Borough Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for these contracts. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment) Regulations 2006 may apply.

Please note the deadline for SQ return and allow sufficient time to make your return as late returns will not be permitted.

Any questions relating to this SQ should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

Stevenage Borough Council will be providing an opportunity for all interested Suppliers to attend a briefing as set out in the SQ. The purpose of this briefing will be to provide an introduction to Stevenage, as well as an overview of the procurement process and the objectives of the procurement exercise.

VI.4)Procedures for review
VI.4.1)Review body
High Court England and Wales
Strand London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court England and Wales
Strand
London
WC2A 2LL
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Stevenage Borough Council will observe a standstill period following award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
Stevenage
SW1A 2AS
United Kingdom
VI.5)Date of dispatch of this notice:
07/11/2017