Services - 456723-2016

23/12/2016    S248    - - Services - Contract notice - Open procedure 

United Kingdom-Reading: Research and development services and related consultancy services

2016/S 248-456723

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom

Internet address(es):

General address of the contracting authority: http://www.ecmwf.int/

Electronic access to information: http://procurement.ecmwf.int

Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int

Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int/

Tenders or requests to participate must be sent to: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int/

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Meteorological Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Copernicus C3S_422 Global and European Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
II.1.5)Short description of the contract or purchase(s)
ECMWF as the Entrusted Entity for the Copernicus Climate Change Service (C3S) invites tenders for services related to operational service provision.
Copernicus Climate Change Service (C3S) aims to provide information to support the development of a climate resilient society. Through the Sectoral Information System (SIS), C3S has already 7 Proof of Concept elements (POCs) under development, addressing the needs of sectoral users in water, energy, insurance, agriculture and urban-management sectors in Europe. It is expected that building upon the experience gained from the POCs, a new set of operational services will be developed and delivered to address the sectors that are not served by the existing contracts.
Framework agreements of up to 18 months will be issued in 2 Lots:
— Lot 1: Global services
— Lot 2: European services.
II.1.6)Common procurement vocabulary (CPV)

73000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Global services
1)Short description
This Lot aims to develop a set of operational services able to provide relevant and high-impact climate information to users operating on a global scale, addressing sectors such as health, agriculture and food security, air and marine transport, tourism, biodiversity. The service will be designed to provide high-visibility to the development that is taking place within C3S.
The service will build upon the experience acquired during the preparation of the proof of concept demonstrators that are being developed as part of the SIS but whilst those covered the European domain and focussed mainly on individual sectors, the service developed in the context of this call will need to be global and might have a broader scope across several sectors.
The successful Tenderer will develop a service that will be integrated into the general Climate Data Store (CDS) that is also currently being developed as part of the overall C3S infrastructure. The service will rely upon and act as a demonstrator of the functionalities of the CDS and thus will need to be put together solely using the tools and datasets available on the CDS and will be designed to be fully compatible and interoperable with them.
The service will be designed so that both European businesses and the society at large will be able to benefit from it.
We are looking for innovative solutions that clearly demonstrate the business case for use of state-of-the-art climate information provided by C3S.
ECMWF intends to award a maximum of 3 contracts within this Lot. The selection of contracts awarded will depend on the quality and complementarity of the proposals received, and on overall budget affordability.
2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope
Estimated value excluding VAT: 7 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 18 (from the award of the contract)
5)Additional information about lots
Cost given above is the maximum total cost of all contracts awarded under this Lot.
Lot No: 2 Lot title: European services
1)Short description
This Lot aims to develop a set of services demonstrators based on the CDS and able to provide relevant climate information to users operating at regional scale in Europe or in other regions of European interest. In particular we are looking for services addressing the needs of one or more of the following sectors: transport, tourism, coastal areas, marine and fisheries, health and biodiversity.
The service will build upon the experience acquired during the preparation of the proof of concept demonstrators that are being developed as part of the SIS.
The successful Tenderer will:
— Interact with the target users to identify requirements related to climate datasets and associated tools;
— Populate the user requirement database;
— Identify use cases;
— Develop a demonstrator entirely based on the tools and datasets available through the CDS.
The successful Tenderer will develop a service that will be integrated into the general CDS that is also currently being developed as part of the overall C3S infrastructure. The service will rely upon and act as a demonstrator of the functionalities of the CDS and thus will need to be put together solely using the tools and datasets available on the CDS and be designed fully compatible and interoperable with them.
The service will be designed so that both European businesses and the society at large will be able to benefit from it.
We are looking for innovative solutions that clearly demonstrate the business case for use of state-of-the-art climate information provided by C3S.
ECMWF intends to award up to 6 contracts within this Lot each addressing one or more of the 6 sectors listed under the first paragraph above. The number of contracts awarded will depend on the quality and suitability of the proposal received, and the overall budget.
2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope
Estimated value excluding VAT: 7 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 18 (from the award of the contract)
5)Additional information about lots
Cost given above is the maximum total cost of all contracts awarded under this Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see Volume I (Instructions and Conditions) of the ITT documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Volume V (Framework Agreement) of the ITT documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (Framework Agreement) and Volume II (Specification) of the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. General aspects. Weighting 5

2. Cost effectiveness and price. Weighting 15

3. Quality of the resources to be deployed and Tenderer's relevant background. Weighting 10

4. Management. Weighting 10

5. Technical Solution Proposed. Weighting 60

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Copernicus C3S_422 Global and European Services
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 170-306955 of 3.9.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.2.2017 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus — The European Earth Observation Programme

See http://www.copernicus.eu/

VI.3)Additional information
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.
Tenders must be submitted using ECMWF's eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://ecmwf.int/

VI.5)Date of dispatch of this notice:
20.12.2016