Works - 485447-2017

06/12/2017    S234    - - Works - Contract notice - Restricted procedure 

United Kingdom-Glasgow: Theatre construction work

2017/S 234-485447

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Citizens Theatre
119 Gorbals Street
Glasgow
G5 9SD
United Kingdom
Telephone: +44 1414295561
E-mail: mail@citz.co.uk
NUTS code: UK

Internet address(es):

Main address: http://www.citz.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13802

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Other type: Citizens Theatre is not a contracting authority but publishes this notice and is following a procurement process pursuant to Regulation 14 of the Public Contracts (Scotland) Regulations 2015
I.5)Main activity
Other activity: Arts

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Citizens Theatre — Appointment of Main Contractor

II.1.2)Main CPV code
45212322
II.1.3)Type of contract
Works
II.1.4)Short description:

Citizens Theatre is a grade B listed building containing Historic Stage Equipment and an original and fully functioning paint frame still in daily use.

The works include part demolition, new construction including a new fly tower, refurbishment of the existing auditorium, mechanical plus electrical services, stage equipment and technical equipment.

II.1.5)Estimated total value
Value excluding VAT: 13 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45212322
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Citizens Theatre

119 Gorbals Street

Glasgow.

II.2.4)Description of the procurement:

Citizens Theatre Redevelopment Project will be procured by a two-stage tender process.

The first stage (ITT) will be by a SBCC Pre-Construction Agreement.

In addition to establishing the Contractors Prelims, profit level and on-cost percentages the following billed elements of work will also be priced:

— Demolitions,

— Groundworks plus drainage,

— Piling,

— Pile caps and foundations,

— Structural steel frame including steel frame to the existing fly tower,

— In situ reinforced concrete basement slabs and walls including tanking systems,

— In situ reinforced concrete ground floor slab including damp proofing systems,

— Metal deck in situ reinforced concrete upper floor slabs,

— Lifts.

The second stage tender will be a SBCC Standard Building Contract with quantities for use in Scotland and will procure the balance of all related construction work.

The second stage will be an open book tender procedure based on bills and pricing documentation prepared by the Design Team. The tender list for each sub-contract package will require to be jointly agreed by the Main Contractor and Citizens Theatre.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: See procurement document / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 13 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

(4A.1) Bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The bidder's response to the questions for Economic and Financial Standing will be evaluated as follows:

— Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and Financial Standing,

— Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and Financial Standing.

Minimum level(s) of standards required:

(4B.1.1) Bidders will be required to have a minimum average “general” yearly turnover of 25,000,000 GBP for the last 3 years:

(4B.5.1, 4B.5.2 and 4B.5.3). It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employer’s (Compulsory) Liability Insurance = 10,000,000 GBP,

— Public Liability Insurance = 10,000,000 GBP,

— Professional Indemnity Insurance = 5,000,000 GBP on each and every claim.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders to answer questions 4C.1, 4C.4, 4C.7, 4C.8.1, 4C8.2, 4D.1.

Minimum level(s) of standards required:

(4C.1) Bidders will be required to provide a minimum of 3 relevant examples of works carried out in the past 5 years that show they have relevant experience to deliver work as described in part II.2.4 of the OJEU Contract Notice. In assessing bidder's responses to this question, it is expected that the examples should include the following:

— Approach taken to ensure delivery of example project on time and to project specification and successful management of sub-contractors and interactions with third parties,

— Identification of key issues or technical difficulties that are required to be overcome, identifying methods used and lessons learned.

As part of your response provide as a minimum the following for each example:

— Client Name/Title,

— Project Description,

— Delivery Approach,

— Project Budget,

— Project Duration,

— Project Completion Date,

— Names of major sub-contractors / specialist contractors.

Response to this question should not exceed 2,000 words per example.

(4C.4) Bidders will be required to confirm they have a supply chain management and tracking systems to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.

In assessing the bidder's responses to this question, it is expected the examples should include the following:

— The bidder should outline how their supply chain management system assisted in delivering the three example projects referred to in question 4C.1,

— The bidder should set out their experience with theatre equipment specialist contractors,

— The bidder should advise how their supply chain system will be flexible to accommodate an open book two stage tender, in account of the clients requirement to select with the contractor the sub-contract package tender lists that may include sub-contractors not on the system.

Response to this question should not exceed 1,000 words per example.

(4C.7) Bidders will be required to confirm what environmental management standards, systems and measures that they will employ in assisting Citizens Theatre achieve a BREEAM target of Excellent. Give details of staff experiences of operating environmental systems and how this assists in delivery of projects.

Scoring will be carried out as follows:

— 0=No response is provided to the question,

— 20=Response provided but not acceptable, not relevant or contains minimal information, where relevant to the nature of the question, unacceptable or minimal experience/ skills/ resources,

— 40=Response fails to satisfactorily answer the entire remit of the question or, where relevant to the nature of the question provides limited relevant information or limited experience/ skills/ resources,

— 60=Response answers the remit of the question and contains satisfactory information or, where relevant to the nature of the question satisfactory experience/ skills/ resources but could be enhanced in multiple aspects,

— 80=Response satisfactorily answers the question and contains good information or, where relevant to the nature of the question good experience/ skills/ resources but could be enhanced in a small number of aspects,

— 100=Fully detailed response and contains excellent information or, where relevant to the nature of the question excellent experience/ skills/ resources answering the entire remit of the question.

(4C.8.1) Bidders will be required to confirm average annual manpower for the last three years.

(4C.8.2) Bidders will be required to confirm the number of managerial staff for the last three years.

(4D.1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

(4D.1) The bidder within the last twelve months, successfully met the requirements of a construction-related scheme in registered membership of Safety Schemes in Procurement (SSIP).

(4D.1)The bidder must hold a UKAS or equivalent, accredited independent third party certificate of compliance with BS OHSAS 18001.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/01/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/08/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=520066.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow appropriate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.

A summary of the expected community benefits has been provided as follows:

— Access to contractor apprenticeship schemes,

— Employment for people within the local community.

(SC Ref:520066).

VI.4)Procedures for review
VI.4.1)Review body
tX-2 Project Management + Design
10 Havelock Street
Helensburgh
G84 7HB
United Kingdom
Telephone: +44 7813215267
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
01/12/2017