Services - 500586-2017

15/12/2017    S241    - - Services - Contract notice - Competitive procedure with negotiation 

United Kingdom-Newbury: Construction work for school buildings

2017/S 241-500586

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Berkshire District Council
Council Offices, Market Street
Newbury
RG14 5LD
United Kingdom
Contact person: Bill Bagnell
Telephone: +44 1635519980
E-mail: bill.bagnell@westberks.gov.uk
NUTS code: UKJ11

Internet address(es):

Main address: http://www.westberks.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0303

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://westberks.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://westberks.mytenders.org
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://westberks.mytenders.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Highwood Copse Primary School

II.1.2)Main CPV code
45214200
II.1.3)Type of contract
Services
II.1.4)Short description:

New 1FE primary school with new associated external hard and soft play areas and attached sports playing field, to be constructed in South Newbury and completed by May 2019. Estimated value of construction works (less fees)is 4000 000 GBP. Works to be delivered under an amended JCT design and build contract and where the chosen contractor must take on and accept liability for an existing set of full design information, completed up to and including RIBA Stage 4, and for which the Council has planning consent.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45214200
II.2.3)Place of performance
NUTS code: UKJ11
Main site or place of performance:

West Berkshire.

II.2.4)Description of the procurement:

New 1FE primary school with new associated external hard and soft play areas and attached sports playing field, to be constructed in South Newbury and completed by May 2019. Estimated value of construction works (less fees)is 4000 000 GBP. Works to be delivered under an amended JCT design and build contract and where the chosen contractor must take on and accept liability for an existing set of full design information, completed up to and including RIBA Stage 4, and for which the Council has planning consent.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

Details provided in the tender documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The anticipated weighting will be 70 % on Price and 30 % on Non-Price factors.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 26/01/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

1. Applicants must register on the Council's Procurement Portal — http://www.mytenders.org to be able to download the tender document.

2. All communication in respect of this procurement must be submitted via the Portal.

3. Applicants are to comply with all requirements set out in the selection questionnaire (SQ) document. Failure to submit a compliant SQ or ESPD before 12:00 on 16.1.2018 will result in exclusion from the procurement process.

4. Consortia applications are permitted.

5. Any change in the identity, control of or relationships within an applicant (including any change in the membership of a consortium) or any member of a consortium that occurs after your tender response has been submitted, must be promptly notified in writing to the Council. The Council may, in its absolute discretion, decide that the changes disqualify/preclude the applicant from any further participation in the procurement process. The Council reserves the right to request such further information as it considers reasonably necessary in relation to any change that comes to its attention.

6. The Council reserves the right to disqualify any applicant where, in its absolute discretion, it believes that there is any actual or potential conflict of interest if the applicant takes part in the procurement process and/or should the applicant be successful in this procurement process.

7. Please note that conflicts of interest can include (without limitation):

a. conflicts that arise from professional or personal connections between you or your staff and the Council or any of the Council's staff; or

b. situations where you are connected to multiple tender responses including (without limit) a response in your own name and as a subcontractor and/or as a consortia member.

8. In the event of a dispute as to whether any matter gives rise to an actual or potential conflict the Council's decision is final.

9. Applicants should note that the Council reserves the right to:

a. Cancel this procurement at any stage;

b. Not to award a contract;

c. Accept all or part of any tender unless the applicant/bidder expressly stipulates otherwise;

d. Make any changes it sees fit to the procurement process;

e. Disqualify any applicant found to have misrepresented the facts in relation to its responses to any question within the tender response;

f. Remove and/or amend element(s) from scope of the requirements; and/or

g. Seek clarification/verification from an applicant/bidder at any time during the procurement process but is under no obligation to do so.

10. In no circumstances will the Council be liable for any costs incurred by applicants associated with this procurement process.

11. Tenderers will be required to maintain the tender for a period of 90 days from the date stated for receipt of tender.

12. The tender documents provided at this stage are for information only. The only document to be completed and returned at this stage is the SQ/ESPD and any requested supporting information.

13. Please note HCP ER.zip is the entire Employers Requirement document. In addition, Appendix A & E are not used so please refer to Architectural Drawings and Design Information.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=204991

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:204991).

VI.4)Procedures for review
VI.4.1)Review body
West Berkshire District Council
Council Offices, Market Street
Newbury
RG14 5LD
United Kingdom
Telephone: +44 1635519980
E-mail: bill.bagnell@westberks.gov.uk

Internet address:http://www.westberks.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
12/12/2017