Services - 503475-2017

16/12/2017    S242    - - Services - Contract notice - Restricted procedure 

United Kingdom-Aberdeen: Architectural design services

2017/S 242-503475

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
United Kingdom
Telephone: +44 3454566000
E-mail: thomas.cowie@nhs.net
NUTS code: UKM50

Internet address(es):

Main address: http://www.nhsgrampian.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00200

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Agreement for Multi-discipline Design Services.

Reference number: OC006-15
II.1.2)Main CPV code
71220000
II.1.3)Type of contract
Services
II.1.4)Short description:

NHS Grampian (the Authority) is seeking to establish a multi-supplier framework for the provision of Multi-Discipline Design Team Services.

The requirement will include all aspects of Professional Multi-Discipline Design Team services to allow the Authority to maintain and develop its estates portfolio in accordance with the changing needs of the service it delivers.

The work generally involves refurbishment, alterations and extensions to existing premises as well as new build developments. The Multi-Discipline Design Teams will be required to provide all professional services in delivery of the various projects across the full range of the Authority’s premises throughout the North East of Scotland including Hospitals, Health Centres; Clinics and other specialist centres e.g. Laboratories; Commercial; Industrial and Domestic premises.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM50
Main site or place of performance:

Grampian Region / North East Scotland.

II.2.4)Description of the procurement:

NHS Grampian (the Authority) is seeking to establish a multi-supplier framework agreement for the provision of Multi-Discipline Design Team Services.

The requirement will include all aspects of Professional Multi-Discipline Design Team services to allow the Authority to maintain and develop its Estates portfolio in accordance with the changing needs of the service it delivers.

The work generally involves refurbishment, alterations and extensions to existing premises as well as new build developments. The Multi-Discipline Design Teams will be required to provide all professional services in delivery of the various projects across the full range of the Authority’s premises throughout the North East of Scotland including Hospitals, Health Centres; Clinics and other specialist centres e.g. Laboratories; Commercial; Industrial and Domestic premises.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30 %
Cost criterion - Name: Cost / Weighting: 70 %
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

The selection of candidates for the submission of a full and technical tender will be based on the review and scoring of the European Single Procurement Document submitted at Stage 1 of this procurement process.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

This section refers to Section A of Part IV of the ESPD (Scotland) and covers questions 4A.2 to 4A.2.3 and 4A1.1.

Question 4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Question 4A.2.1: Bidders must confirm if they hold the particular authorisation or memberships..

III.1.2)Economic and financial standing
List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.1 to 4B.5.3.

Question 4B.1.2: Bidders will be required to have an average yearly turnover of a minimum of GBP 700 000 for the last 3 years.

Question 4B.1.3: Yes/No response is required together with access (website etc) details.

Question 4B.2.2: Bidders will be required to have an average yearly turnover of a minimum of GBP 450 000 for the last 3 years in the business area covered by the contract.

Question 4B2.3: Yes/No response is required together with access (website etc) details.

Question 4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Question 4B.4: Bidders will be required to state the value(s) for the following financial ratio(s) from their most recent set of accounts:

— Ratio 1: The Acid Test — (Current Assets-stock)/Current Liabilities. A company with an Acid Test Ratio of less than 1 cannot currently pay back its current liabilities. Therefore to pass the Acid Test Ratio question the bidder must have a score of greater than 1.

— Ratio 2: Return on Capital Employed % — Profit/Capital/employed. Return on capital employed or ROCE is used to prove the value the business gains from its assets and liabilities. To pass this question NHS Grampian requires the bidder to score a positive figure/percentage.

— Ratio 3: Current Ratio - Current Assets/Liabilities. The current ratio is a liquidity ratio that measures a company's ability to pay short-term obligations. To pass this question NHS Grampian requires the bidder to achieve a score of greater than 1.

NHS Grampian will consider a Pass in any 2 of the 3 ratios as an overall Pass for this part of the assessment.

Question 4B.4.1: Yes/No response required together with access (website etc) details.

Question 4B.5.1: It will be a requirement of a contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— Employer's (Compulsory) Liability Insurance: GBP 10 000 000.

Question 4B.5.2: It will be a requirement of a contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

— Public Liability Insurance: GBP 10 000 000.

— Professional Indemnity Insurance: = GBP 10 000 000.

Motor vehicle insurance providing fully comprehensive cover for motor vehicles used in connection with the potential framework participants business.

Question 4B.5.3: Yes/No response required together with access (website etc) details.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

This section refers to Section C of Part IV of the ESPD (Scotland) and covers Questions 4C.1.2 to 4C.10.

Question 4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice.

Question 4C.2: Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

Question 4C.6: Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications.

Principals and senior architectural staff require to be in possession of relevant architectural qualifications e.g. BA or BSc in Architecture and be a professional member of the Royal Institute of British Architects (RIBA) and hold Chartered Architect Status (CEng).

Principals and senior Electrical or Mechanical Engineering staff require to be in possession of relevant Electrical or Mechanical Engineering qualifications e.g. BEng or MEng in Electrical or Mechanical Engineering and be a professional member of the Institution of Engineering and Technology (IET) and hold Chartered Engineer Status (CEng).

Principals and senior quantity surveying staff require to be in possession of relevant surveying qualifications e.g. BSc in Quantity Surveying and be a professional member of the Royal Institution of Chartered Surveyors (RICS) and hold Chartered Surveyor Status (MRICS).

Principals and senior Civil and Structural Engineering staff require to be in possession of relevant civil or structural engineering qualifications e.g. BEng or MEng in civil or structural engineering and be a professional member of the Institute of Civil Engineers (ICE) or Institution of Structural Engineers and hold Chartered Engineer status (CEng).

Question 4C.7: Bidders will be required to confirm that they will employ environmental management measures to meet the requirements of BS EN ISO 14001 2015 – Environmental Management Systems.

Question 4C8.1: Bidders will be required to confirm their average annual manpower for the last 3 years.

Question 4C8.2: Bidders will be required to confirm their average management staff for the last 3 years.

Question 4C.9: Bidders will be required to confirm that they have (or have access to) the relevant tools, plant or technical equipment to deliver the works as detailed in II.2.4 in the Contract Notice.

Question 4C.10: Bidders will be required to provide details of the proportion (i.e. percentage) of the contract that they intend to subcontract.

Please refer to Section VI.3 “Additional Information” — Quality Assurance Schemes and Environmental Management Standards to find statements in relation to Section 4D.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years: Agreement will only be valid for a four year period
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 27/02/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 02/07/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Technical and Professional Ability.

This section refers to Section D of Part IV of the ESPD (Scotland) and covers Questions 4D.1 to 4D.2.2.

Question 4D.1: Quality Management Procedures.

1. Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 — Quality Management Systems (or equivalent);

or

4D1 (2 a-g) the policies, processes & arrangements detailed in this section of the ESPD.

Question 4D1 (3): The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent);

or

4D.1 (4a - 4m) the policies, processes & arrangements detailed in this section of the ESPD.

Question 4D.1.1: If the policies, processes & arrangements detailed in 4D.1 are not held, bidder must explain why and specify which other means of proof concerning the quality assurance scheme can be provided.

Question 4D.1.2: Yes/No response is required together with access (website etc) details.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=521945

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:521945)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=521945

VI.4)Procedures for review
VI.4.1)Review body
NHS Grampian
Summerfield House, 2 Eday Road
Aberdeen
AB15 6RE
United Kingdom
Telephone: +44 3454566000
E-mail: thomas.cowie@nhs.net

Internet address:http://www.nhsgrampian.org

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015 such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/12/2017