Services - 76368-2018

20/02/2018    S35    - - Services - Contract notice - Open procedure 

United Kingdom-Bradford: Festival organisation services

2018/S 035-076368

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Bradford Metropolitan District Council
1st Floor Britannia House, Hall Ings
Bradford
BD1 1HX
United Kingdom
Contact person: Mr Ben Waters
Telephone: +44 7582102312
E-mail: ben.waters@bradford.gov.uk
NUTS code: UKE41

Internet address(es):

Main address: http://www.bradford.gov.uk/bmdc

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Production & operations for Bingley Music Live Festival

Reference number: DN322427
II.1.2)Main CPV code
79953000
II.1.3)Type of contract
Services
II.1.4)Short description:

Bingley Music Live (BML) is an annual music festival organised by Bradford Council and set in the picturesque grounds of Myrtle Park, Bingley, West Yorkshire. The festival launched in 2007; emerging from a long-standing tradition of smaller music events held in the park for over 20 years. The event has rapidly emerged as a popular UK festival and an important driver of the local economy with businesses in the town centre revealing an average 40 % increase in takings. The festival this year will be held on 31.8 1st-2nd.9 operating between the following hours:- Friday 31.8 4:00 pm – 9:30 pm Saturday 1.9 12 midday – 9:30 pm Sunday 2.9 12 midday – 9:30 pm For further details of the festival visit Website: www.bingleymusiclive.com Contract Overview: The Contractor will manage all aspects of production and site management of Bingley Music Live in 2018, 2019, 2020 with an option to extend for a 2 years until 2022. (subject to some existing 2018 production contracts).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKE41
II.2.4)Description of the procurement:

Bingley Music Live (BML) is an annual music festival organised by Bradford Council and set in the picturesque grounds of Myrtle Park, Bingley, West Yorkshire. The festival launched in 2007; emerging from a long-standing tradition of smaller music events held in the park for over 20 years. The event has rapidly emerged as a popular UK festival and an important driver of the local economy with businesses in the town centre revealing an average 40 % increase in takings. Over the years, BML has built to attract a range of internationally acclaimed artists including Kaiser Chiefs, Manic Street Preachers, Pet Shop Boys, Chase and Status, Primal Scream, Example, Jake Bugg and Calvin Harris The festival this year will be held on 31.8 1st-2nd.9 operating between the following hours:- Friday 31.8 4:00 pm – 9:30 pm Saturday 1.9 12 midday – 9:30 pm Sunday 2.9 12 midday – 9:30 pm For further details of the festival visit Website: www.bingleymusiclive.com Aims of Bingley Music Live:

— to showcase Bradford district as an attractive place to live or visit,

— to boost Bradford district economy,

— to be economically and environmentally sustainable Contract Overview: The Contractor will manage all aspects of production and site management of Bingley Music Live in 2018, 2019, 2020 with an option to extend for a 2 years until 2022. Contractor Role:

— Ensure BML is accessible and welcoming to a diverse audience, and maintain recognition for BML locally, regionally and nationally,

— make sure that the highest standards of Production and Site Management are adhered to including compliance with all relevant Health and Safety legislation and national guidelines,

— take public and stakeholder feedback into consideration in the development of BML,

— the contractor will be expected to mitigate against normal wear and tear/damage to the site and to cover costs for any reinstatement (including associated staffing costs).

— the contractor will be responsible for all event associated costs unless otherwise agreed with City of Bradford MDC.

— the contactor will be required to liaise with City of Bradford MDC over the use of the site and have the authorities agreement on how they are used,

— in the event of extraordinary weather conditions prior to the event, dynamic assessments between the contractor and City of Bradford MDC officers will determine and agree measures required to protect sites whilst still delivering the event. City of Bradford MDC will have the authority to cancel the event on the grounds of safety or significant risk of damage to any part of the site. Any such decision would be taken after consultation with relevant City of Bradford MDC and the contactor.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
End: 29/10/2020
This contract is subject to renewal: yes
Description of renewals:

2 x 12 months possible

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/03/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 22/03/2018
Local time: 15:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Bradford Council
Bradford
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/02/2018