Works - 97554-2018

06/03/2018    S45    - - Works - Contract notice - Competitive dialogue 

United Kingdom-St Neots: Sheltered housing construction work

2018/S 045-097554

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Hanover Housing Association
Nelson House, Alington Road
St Neots
PE19 6RE
United Kingdom
Telephone: +44 1784446000
E-mail: amsprocurement@hanover.org.uk
NUTS code: UK

Internet address(es):

Main address: www.hanover.org.uk

Address of the buyer profile: www.hanover.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://hanover.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://hanover.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://hanover.bravosolution.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hanover Housing Planned Asset Investment Works

Reference number: HHA-555
II.1.2)Main CPV code
45211200
II.1.3)Type of contract
Works
II.1.4)Short description:

Hanover Housing Association are a leading provider of housing for the over 55s and one of the largest providers of Extra Care housing in the UK with over 19 000 properties across 600+ estates throughout England.

Hanover would like to invite competent planned works Contractors to be considered for a strategic planned asset and investment works contract/s.

The contract opportunity covers the majority of Hanover’s planned and cyclical asset investment requirements and is broken into 4 geographical lots, (North, East, South and West) representing the internal operational structures within Hanover.

Each lot will be awarded to a single Contractor to act as a strategic partner to Hanover to jointly develop and deliver Hanover’s planned asset investment and cyclical maintenance programme, taking a strategic whole house approach to delivering the works.

The contracts will be let for 10 years and Hanover estimate the value of each Contract to be 35 — 40 000 000 GBP over the 10 year term.

II.1.5)Estimated total value
Value excluding VAT: 160 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contract opportunity is broken into 4 geographical lots, (North, East, South and West) representing the internal geographical operational structures within Hanover.

Whilst there are no restrictions on bidders who wish to apply for multiple lots, Hanover will only award a maximum of 2 lots to a single bidder.

II.2)Description
II.2.1)Title:

Planned works Lot 1 — North Region

Lot No: Lot 1 - North Region
II.2.2)Additional CPV code(s)
45000000
45211100
45211200
45211300
45300000
45310000
45311000
45320000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
50700000
50710000
50720000
II.2.3)Place of performance
NUTS code: UKC
NUTS code: UKD
NUTS code: UKE
Main site or place of performance:

North of England.

II.2.4)Description of the procurement:

Lot 1— North region.

Hanover Housing Association are a leading provider of housing for the over 55s and one of the largest providers of Extra Care housing in the UK with circa 19 000 properties over 600+ estates across England.

Hanover would like to invite competent planned works Contractors to be considered for a strategic planned asset and investment works contract/s.

The contract opportunity covers the majority of Hanover’s planned and cyclical asset investment requirements within Hanover's North region.

Please review the tender documentation to see a visual map of Hanover's north region and spread of properties within it.

This lot will be awarded to a single Contractor to act as a strategic partner to Hanover to jointly develop and deliver Hanover’s planned asset investment and cyclical maintenance programme, taking a strategic whole house approach to delivering the works.

The specific workstreams that will be delivered under this whole house type contract are as follows:

— interior and exterior cyclical decorations (incl. pre-decoration repairs and flooring replacements),

— UPVC Window and door installations,

— kitchen and Bathroom replacements,

— door and Joinery installations,

— electrical Heating works,

— associated electrical and plumbing works,

— fire alarm and other fire safety installations,

— fire stopping and compartmentation works,

— TV aerial installations,

— external areas installation and refurbishments (e.g. roofing, fencing, path, roads),

— lighting renewals (including emergency lighting),

— major (planned) Void refurbishments.

The contract will be let for 10 years with a start date of 1.4.2019. Whilst there is no guarantee of spend or volume based on our current lifecycle reporting data Hanover estimate the value of this lot to be 3 500 000 GBP - 4 000 000 GBP per annum, therefore an estimated 35 000 000 GBP - 40 000 000 GBP over the full 10 year term.

In order to be considered for the contract interested parties must be able to demonstrate a minimum turnover for the past 2 years trading accounts of at least 7 000 000 GBP per annum. In addition where 2 lots are to be awarded to a single Contractor, the minimum turnover requirement will be 14 000 000 GBP per annum.

This tender process will be competitive dialogue. Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders to the Invitation to Submit Details Solution (ISDS) stage, and following evaluation of the ISDS submissions will further shortlist to 3 bidders to conduct further competitive dialogue with.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 40 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2029
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

This tender process will be competitive dialogue.

Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders to the Invitation to Submit Details Solution (ISDS) stage.

Following evaluation of the ISDS submissions will further shortlist to 3 bidders to conduct further competitive dialogue with.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Planned works Lot 2 - East Region

Lot No: Lot 2 - East Region
II.2.2)Additional CPV code(s)
45000000
45211100
45211200
45211300
45300000
45310000
45311000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
50700000
50710000
50720000
II.2.3)Place of performance
NUTS code: UKF
NUTS code: UKH
Main site or place of performance:

East of England.

II.2.4)Description of the procurement:

Lot 2 — East region.

Hanover Housing Association are a leading provider of housing for the over 55s and one of the largest providers of Extra Care housing in the UK with circa 19 000 properties over 600+ estates across England.

Hanover would like to invite competent planned works Contractors to be considered for a strategic planned asset and investment works contract/s.

The contract opportunity covers the majority of Hanover’s planned and cyclical asset investment requirements within Hanover's East region.

Please review the tender documentation to see a visual map of Hanover's East region and spread of properties within it.

This lot will be awarded to a single Contractor to act as a strategic partner to Hanover to jointly develop and deliver Hanover’s planned asset investment and cyclical maintenance programme, taking a strategic whole house approach to delivering the works.

The specific workstreams that will be delivered under this whole house type contract are as follows:

— Interior and exterior cyclical decorations (incl. pre-decoration repairs and flooring replacements),

— UPVC Window and door installations,

— kitchen and Bathroom replacements,

— door and Joinery installations,

— electrical Heating works,

— associated electrical and plumbing works,

— fire alarm and other fire safety installations,

— fire stopping and compartmentation works,

— TV aerial installations,

— external areas installation and refurbishments (e.g. roofing, fencing, path, roads),

— lighting renewals (including emergency lighting),

— major (planned) Void refurbishments.

The contract will be let for 10 years with a start date of 1.4.2019. Whilst there is no guarantee of spend or volume based on our current lifecycle reporting data Hanover estimate the value of this lot to be 3 500 000 GBP — 4 000 000 GBP per annum, therefore an estimated 35 000 000 GBP — 40 000 000 GBP over the full 10 year term.

In order to be considered for the contract interested parties must be able to demonstrate a minimum turnover for the past 2 years trading accounts of at least 7 000 000 GBP per annum. In addition where 2 lots are to be awarded to a single Contractor, the minimum turnover requirement will be 14 000 000 GBP per annum.

This tender process will be competitive dialogue. Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders to the Invitation to Submit Details Solution (ISDS) stage, and following evaluation of the ISDS submissions will further shortlist to 3 bidders to conduct further competitive dialogue with.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 40 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2029
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

This tender process will be competitive dialogue.

Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders to the Invitation to Submit Details Solution (ISDS) stage.

Following evaluation of the ISDS submissions Hanover will shortlist to 3 bidders to conduct further competitive dialogue with.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Planned Works lot 3 - South region

Lot No: Lot 3 - South Region
II.2.2)Additional CPV code(s)
45000000
45211100
45211200
45211300
45300000
45310000
45311000
45320000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
50700000
50710000
50720000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

South East of England including London.

II.2.4)Description of the procurement:

Lot 3 — South region.

Hanover Housing Association are a leading provider of housing for the over 55s and one of the largest providers of Extra Care housing in the UK with circa 19 000 properties over 600+ estates across England.

Hanover would like to invite competent planned works Contractors to be considered for a strategic planned asset and investment works contract/s.

The contract opportunity covers the majority of Hanover’s planned and cyclical asset investment requirements within Hanover's South region.

Please review the tender documentation to see a visual map of Hanover's South region and spread of properties within it.

This lot will be awarded to a single Contractor to act as a strategic partner to Hanover to jointly develop and deliver Hanover’s planned asset investment and cyclical maintenance programme, taking a strategic whole house approach to delivering the works.

The specific workstreams that will be delivered under this whole house type contract are as follows:

— interior and exterior cyclical decorations (incl. pre-decoration repairs and flooring replacements),

— UPVC Window and door installations,

— kitchen and Bathroom replacements,

— door and Joinery installations,

— electrical Heating works,

— associated electrical and plumbing works,

— fire alarm and other fire safety installations,

— fire stopping and compartmentation works,

— TV aerial installations,

— external areas installation and refurbishments (e.g. roofing, fencing, path, roads),

— lighting renewals (including emergency lighting),

— major (planned) Void refurbishments.

The contract will be let for 10 years with a start date of 1.4.2019. Whilst there is no guarantee of spend or volume based on our current lifecycle reporting data Hanover estimate the value of this lot to be 3 500 000 — 4 000 000 per annum, therefore an estimated 35 000 000 GBP - 40 000 000 GBP over the full 10 year term.

In order to be considered for the contract interested parties must be able to demonstrate a minimum turnover for the past 2 years trading accounts of at least 7 000 000 per annum. In addition where 2 lots are to be awarded to a single Contractor, the minimum turnover requirement will be 14 000 000 GBP per annum.

This tender process will be competitive dialogue.

Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders for this lot to the Invitation to Submit Details Solution (ISDS) stage.

Following evaluation of the ISDS submissions will further shortlist to 3 bidders for this lot to conduct further competitive dialogue with.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 40 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2029
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders for this lot to the Invitation to Submit Details Solution (ISDS) stage.

Following evaluation of the ISDS submissions will further shortlist to 3 bidders for this lot to conduct further competitive dialogue with.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Planned works Lot 4 — West Region

Lot No: Lot 4 - West Region
II.2.2)Additional CPV code(s)
45000000
45211100
45211200
45211300
45300000
45310000
45311000
45320000
45330000
45340000
45350000
45400000
45410000
45420000
45430000
45440000
45450000
50700000
50710000
50720000
II.2.3)Place of performance
NUTS code: UKG
NUTS code: UKK
NUTS code: UKL
Main site or place of performance:

West and South West of England.

II.2.4)Description of the procurement:

Lot 4 — West region.

Hanover Housing Association are a leading provider of housing for the over 55s and one of the largest providers of Extra Care housing in the UK with circa 19 000 properties over 600+ estates across England.

Hanover would like to invite competent planned works Contractors to be considered for a strategic planned asset and investment works contract/s.

The contract opportunity covers the majority of Hanover’s planned and cyclical asset investment requirements within Hanover's West region.

Please review the tender documentation to see a visual map of Hanover's West region and spread of properties within it.

This lot will be awarded to a single Contractor to act as a strategic partner to Hanover to jointly develop and deliver Hanover’s planned asset investment and cyclical maintenance programme, taking a strategic whole house approach to delivering the works.

The specific workstreams that will be delivered under this whole house type contract are as follows:

— Interior and exterior cyclical decorations (incl. pre-decoration repairs and flooring replacements).

— UPVC Window and door installations.

— kitchen and Bathroom replacements.

— door and Joinery installations.

— electrical Heating works.

— associated electrical and plumbing works.

— fire alarm and other fire safety installations.

— fire stopping and compartmentation works.

— TV aerial installations.

— external areas installation and refurbishments (e.g. roofing, fencing, path, roads).

— lighting renewals (including emergency lighting).

— major (planned) Void refurbishments.

The contract will be let for 10 years with a start date of 1.4.2019. Whilst there is no guarantee of spend or volume based on our current lifecycle reporting data Hanover estimate the value of this lot to be 3 500 000 GBP - 4 000 000 GBP per annum, therefore an estimated 35 000 000 GBP - 40 000 000 GBP over the full 10 year term.

In order to be considered for the contract interested parties must be able to demonstrate a minimum turnover for the past 2 years trading accounts of at least £7 million per annum. In addition where 2 lots are to be awarded to a single Contractor, the minimum turnover requirement will be 14 000 000 GBP per annum.

This tender process will be competitive dialogue.

Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders for this lot to the Invitation to Submit Details Solution (ISDS) stage.

Following evaluation of the ISDS submissions will further shortlist to 3 bidders for this lot to conduct further competitive dialogue with.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 40 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019
End: 31/03/2029
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

This tender process will be competitive dialogue.

Following evaluation of the SQ responses Hanover intend to shortlist the 5 highest scoring bidders for this lot to the Invitation to Submit Details Solution (ISDS) stage.

Following evaluation of the ISDS submissions will further shortlist to 3 bidders for this lot to conduct further competitive dialogue with.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In order to deliver the range of workstreams identified under these Contract, bidders must posses within their own organisation or be able to deliver within their supply chain the full range of qualifications, trade registrations etc appropriate to the workstreams. Specific details are provided within the workstream specifications which include (as examples but not limited to):

GasSafe Registered.

NICEIC Registered.

FENSA Certified.

FIRAS Accredited.

WRAS Approved.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

In order to be considered for the contract interested parties must be able to demonstrate a minimum turnover for the past 2 years trading accounts of at least £7 million per annum.

Where 2 lots are to be awarded to a single Contractor, the minimum turnover requirement will be 14 000 000 GBP.

Minimum level(s) of standards possibly required:

Minimum turnover for the past 2 years trading accounts of at least 7 000 000 GBP per annum.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The contract will be subject to a variable profit percentage based on performance of key KPIs. Further information can be found within the KPI and Pricing schedules and associated handbooks.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 012-022176
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 09/05/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long-term Contract(s) at any stage of the procurement process.

The Contracting Authority also reserves the right not to award a Contract.

The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this Contract.

Hanover will be providing an opportunity for all interested Suppliers to attend a briefing session on 16.3.2018 between 10:00 am and 12:00 noon. Full details can be obtained within the SQ tender documents The purpose of this briefing will be to provide an introduction to Hanover as well as an overview of the procurement process and the objectives of the procurement exercise. There will also be an opportunity to raise any queries you may have.

Suppliers must register in advance in order to attend via email to ams.procurement@Hanover.org.uk.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales
The Strand
London
WC2A 2LL
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Part 3 of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
02/03/2018