United Kingdom-Didcot: Publishing services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Main address: http://www.jisc.ac.uk
Address of the buyer profile: https://tenders.jisc.ac.uk
Section II: Object
Digital Archival Collections Group — Purchasing
This PIN is to gauge publishers’ interest in the proposed group purchasing scheme and subsequent procurement process. We're a membership organisation, providing digital solutions for UK education and research. We intend to create a multi-supplier framework to support academic libraries with the perpetual purchase of digital archival collections for use in research and teaching. Primary source material such as texts, images and audio-visual content are an important complement to traditional resources such as journals and books, and can make a positive impact on innovative research practice and skills development. However with budgets stretched libraries find it difficult to purchase these often expensive content resources. We are keen to hear from publishers on their interest in participating in this scheme and the number and range of archival collection products they might consider including. We welcome any questions for more information to be sent to email@example.com
Jisc Services Ltd intends to release a contract notice and commence a procurement process following the OPEN procurement procedure in accordance with Directive 2014/24/EU and The Public Contracts Regulations 2015. More detailed information relating to the service required will be provided at that time. Interested providers are invited to contact the procurement panel via firstname.lastname@example.org and express their interest in receiving further communications about the status of this procurement process.
The intention is for a procurement process to commence May/ June 2018 and this will be formally published via the OJEU and the Jisc procurement portal https://tenders.jisc.ac.uk More information on this portal is available within this notice.
Please note that future tender documents will only be made available via our e-procurement site http://tenders.jisc.ac.uk Interested parties will need to contact email@example.com expressing your interest and providing further information regarding the collections.
We would be grateful if you could provide information before the end of May 2018.
Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, teachers and learners can enjoy access to a wider range of resources and libraries can achieve further efficiencies. https://www.jisc.ac.uk/rd/projects/digital-archival-collections-group-purchasing-pilot
Section IV: Procedure
Section VI: Complementary information
Digital archival collections can comprise of many forms of digitised materials including, but not limited to, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. Digital archival collections are predominately focused on the arts, humanities and social science studies. Time span from incunabula (pre-1501) to the present. The proposed framework will operate on a group purchasing model through which suppliers will put on offer a selection of their digital archival products based on the following principles:
1. Each product will have a Jisc-banded starting price and % discount triggers based on total number of products sold per publisher. Jisc banding for online resources is in the Jisc Collections catalogue https://bit.ly/2HDLRmN
2. The more products are sold per publisher, the lower the price that institutions will pay;
3. The group purchasing scheme runs annually, allowing institutions to benefit from the maximum discount reached by the end of each academic year.
Publishers interested in the framework must adhere to the following requirements:
1. Any product offered must be a static, fixed collection (i.e no updates or rolling wall products will be eligible);
2. All products offered are a one-off perpetual purchase including platform/access fees, there will be no additional recurrent platform charges;
3. All products offered must follow the same % discount across publishers: all products must start at 20 % off the list price and then increase in 5 % increments that will be triggered by the number of sales across all the products on offer from a given publisher (e.g. 1-4 products purchased by any institution = 20 % discount, 5-9 products purchased = 25 % discount, and so on).
4. Publishers decide how many product sales will trigger each 5 % discount increment;
5. The final percentage discount on the list price will be calculated just before the end of each financial year (July);
6. Institutions will order products directly through Jisc Collections;
7. Products will be contracted using a Jisc Model License;
8. Publishers must demonstrate they are a member of JUSP or detail their plans to work towards becoming Counter compliant https://www.projectcounter.org/]
9. Publishers will have the opportunity to review the range of products offered on an annual basis during the lifetime of the framework (max 4 years).
10. The preferred method of billing will be through Jisc Collections who will defer invoicing institutions until July of each academic year to avoid the use of credit notes.
11. If publishers were to bill institutions directly before the end of July, when the final price is decided, they will commit to provide a refund or a credit note to institutions, were the final price lower than what was invoiced for. Publishers must commit to first offering a refund to the institutions at the conclusion of each purchasing period so that institutions are not automatically tied into buying from that publisher going forward. Institutions opting to take the credit note may use it against any future purchases/products from the publisher, regardless of whether they are product titles specified in the group purchasing scheme.