Check out our COVID-19 dedicated page for tenders related to medical equipment needs.

The Conference on the Future of Europe is your chance to share your ideas and shape the future of Europe. Make your voice heard!

Services - 229605-2016

06/07/2016    S128

United Kingdom-Belfast: Non-hazardous refuse and waste treatment and disposal services

2016/S 128-229605

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Department of Finance
Postal address: 303 Airport Road West
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT3 9ED
Country: United Kingdom
Contact person: Stephen McCann
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.finance-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: The Executive Office
Postal address: Stormont Castle
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 3TT
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.executiveoffice-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department of Agriculture, Environment and Rural Affairs
Postal address: Dundonald House, Upper Newtownards Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 3SB
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.daera-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department for Communities
Postal address: Lighthouse Building, 1 Cromac Place, Gasworks Business Park, Ormeau Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT7 2JB
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.communities-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department for the Economy
Postal address: Netherleigh, Massey Avenue
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 2JP
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.economy-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Procurement and Logistics Service
Postal address: 77 Boucher Crescent
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT12 6HU
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.hscbusiness.hscni.net/services/1878.htm
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Commission for Victims and Survivors
Postal address: Head Line Building, 10-14 Victoria Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 3GG
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.cvsni.org/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: National Museums Northern Ireland
Postal address: Cultra
Town: Holywood
NUTS code: UK UNITED KINGDOM
Postal code: BT18 0EU
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://nmni.com/default.aspx
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Police Ombudsman Northern Ireland
Postal address: New Cathedral Buildings, Writers' Square, 11 Church Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 1PG
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.policeombudsman.org/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Labour Relations Agency NI
Postal address: 2 - 16 Gordon Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 2LG
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.lra.org.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department for Infrastructure
Postal address: Clarence Court, Adelaide Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT2 8GB
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.infrastructure-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Council for the Curriculum Examinations and Assessment
Postal address: 29 Clarendon Rd, Clarendon Dock
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 3BG
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://ccea.org.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Derry City and Strabane District Council
Postal address: Council Offices, 98 Strand Road
Town: Derry
NUTS code: UK UNITED KINGDOM
Postal code: BT48 7NN
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.derrystrabane.com/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Community Relations Council
Postal address: 6 Murray Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 6DN
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.community-relations.org.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Business Services Organisation
Postal address: 2 Franklin Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT2 8DQ
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.hscbusiness.hscni.net/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department of Education
Postal address: Rathgael House, Balloo Road
Town: Bangor
NUTS code: UK UNITED KINGDOM
Postal code: BT19 7PR
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.education-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: St Mary's University College
Postal address: 191 Falls Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT12 6FE
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.stmarys-belfast.ac.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Comhairle na Gaelscolaiochta
Postal address: Westgate House, 4 Queen Street
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 6ED
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.comhairle.org/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Belfast City Council
Postal address: Belfast City hall
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 5GS
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.belfastcity.gov.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: NI Local Government Officers' Superannuation Committee
Postal address: Templeton House, 411 Holywood Road
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 2LP
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.nilgosc.org.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: NI Assembly
Postal address: Parliament Buildings
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 3XX
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.niassembly.gov.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department of Health
Postal address: Castle Buildings, Stormont
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 3SQ
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.health-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: NI Regulation and Quality Improvement Authority
Postal address: 9th Floor Riverside Tower, 5 Lanyon Place
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 3BT
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: http://www.rqia.org.uk/home/index.cfm
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.1)Name and addresses
Official name: Department of Justice
Postal address: Block B, Castle Buildings, Stormont Estate
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT4 3SG
Country: United Kingdom
E-mail: ICT.CPD@finance-ni.gov.uk
Internet address(es):
Main address: https://www.justice-ni.gov.uk
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.2)Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.etendersni.gov.uk/epps
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CFT 438385 — Framework for Disposal Services for IT Equipment, Electronic and Electrical Equipment.

Reference number: 438385
II.1.2)Main CPV code
90513000 Non-hazardous refuse and waste treatment and disposal services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Department of Finance wishes to establish a framework for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector. Unauthorised disclosure of information / sensitive data is a major risk mainly due to the increasing dependence on electronic storage systems and the use of disposable media. NICS Departments and Bodies have therefore developed asset disposal strategies that can require data to be deleted from media and equipment sometimes prior to its permanent removal from site for disposal and/or recycling or for assured data destruction take place. The framework therefore seeks to appoint contractors to — securely and irreversibly delete data from a range of media either on the customer's premises / or off-site; and — securely and legally dispose of redundant information and communications technology equipment and media.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
90512000 Refuse transport services
90500000 Refuse and waste related services
90510000 Refuse disposal and treatment
90514000 Refuse recycling services
72500000 Computer-related services
72590000 Computer-related professional services
72611000 Technical computer support services
II.2.3)Place of performance
NUTS code: UKN NORTHERN IRELAND
II.2.4)Description of the procurement:

The Department of Finance wishes to establish a framework for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector. Unauthorised disclosure of information / sensitive data is a major risk mainly due to the increasing dependence on electronic storage systems and the use of disposable media. NICS Departments and Bodies have therefore developed asset disposal strategies that can require data to be deleted from media and equipment sometimes prior to its permanent removal from site for disposal and/or recycling or for assured data destruction take place. The framework therefore seeks to appoint contractors to — securely and irreversibly delete data from a range of media either on the customer's premises / or off-site; and — securely and legally dispose of redundant information and communications technology equipment and media.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/08/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 03/11/2016
IV.2.7)Conditions for opening of tenders
Date: 05/08/2016
Local time: 15:30
Place:

Department of Finance Clare House, 303 Airport Road West, Belfast, BT3 9ED.

Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights: (I) not to award any contract as a result of the procurement process commenced by publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. The Department of Finance wishes to establish a Framework Agreement for Disposal Services for IT equipment, electronic and electrical equipment for use by the Northern Ireland Public Sector including Northern Ireland Civil Service Departments, Agencies and Non Departmental Public Bodies. A full list of the participating bodies is held within the tender documents.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The UK does not have any such bodies with responsibility for appeal/mediation procedures
Town: n/a
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5)Date of dispatch of this notice:
01/07/2016