Services - 264727-2018

20/06/2018    S116    - - Services - Contract notice - Open procedure 

United Kingdom-Reading: Research and development services and related consultancy services

2018/S 116-264727

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom

Internet address(es):

General address of the contracting authority: https://www.ecmwf.int/

Electronic access to information: http://procurement.ecmwf.int

Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int

Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: https://www.ecmwf.int/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int/

Tenders or requests to participate must be sent to: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int/

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Meteorological Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Copernicus C3S_321b Technical preparations for C3S Seasonal Initialization and Global Reanalysis: Enabling an Ensemble of Data Assimilation for the Ocean
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor's premises
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 26

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 540 000,00 and 600 000,00 EUR
II.1.5)Short description of the contract or purchase(s)
ECMWF as the Entrusted entity for the Copernicus climate change service (C3S) invites tenders for a service related to the development of an ensemble of data assimilation for the ocean in support of climate services development, specifically the initialization of the ECMWF seasonal forecasts, and as part of a coupled ocean-atmosphere global reanalysis.
The development within this tender will advance the ocean data assimilation capabilities used in the initialization of seasonal forecasts and generation of coupled Earth system reanalyses. Both seasonal forecast and Earth system reanalyses are key elements of the Copernicus Climate Change Service. Specific targets of the tender work are the better utilization of the Earth system observations by provision of more accurate reanalyses, and provision of reliable uncertainty estimates. The implemented developments are expected to be used in the production of the next generation of C3S’s Reanalysis system (ERA6) which will be conducted using a coupled data assimilation methodology (at outer-loop level) to provide a monitoring capability for the Earth system, including atmosphere, land, ocean, sea-ice and ocean waves, and to be ready for production towards mid 2021. The developments will also contribute to the production of ocean initial conditions for the next ECMWF seasonal forecasting system SEAS6, by preparing ocean initial conditions spanning several decades, with corresponding uncertainty estimates. The ocean data assimilation will be based on the NEMO ocean model, on the NEMOVAR data assimilation system and it will use the (C++ based) Object-oriented prediction system (OOPS) infrastructure.
The successful Tenderer shall:
— adopt working standards and procedures that conform to those at ECMWF and C3S in particular,
— use the ECMWF IFS code management system,
— perform, where required, impact experiments using ECMWF’s High-Performance Computer,
— work closely together with ECMWF expert team,
— carry out working visits to ECMWF on a regular basis, as required for advancing the project.
Activities shall be performed in the context of a Framework Agreement with annual service contracts (maximum duration of 26 months and an end date not later than 31.12.2020). The kick-off of the first service contract is expected to take place in November 2018.
II.1.6)Common procurement vocabulary (CPV)

73000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see Volume I (Instructions and conditions) of the ITT documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Volume V (Framework Agreement) of the ITT documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the Contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (Framework Agreement) and Volume II (Specification) of the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. General. Weighting 5

2. Price. Weighting 15

3. Track Record. Weighting 15

4. Quality of Resources to be Deployed. Weighting 15

5. Technical Solution Proposed. Weighting 30

6. Management and Implementation. Weighting 20

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Copernicus C3S_321b Technical preparations for C3S Seasonal initialization and global reanalysis: Enabling an ensemble of data assimilation for the ocean
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.8.2018 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus – The European earth observation programme.

See http://www.copernicus.eu/

VI.3)Additional information
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF’s eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: https://www.ecmwf.int/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: https://www.ecmwf.int/

VI.5)Date of dispatch of this notice:
18.6.2018