Services - 304467-2018

14/07/2018    S134    Agencies - Services - Contract award notice - Negotiated procedure without a call for competition 

United Kingdom-London: EudraVigilance data management — increase in ceiling

2018/S 134-304467

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Medicines Agency
30 Churchill Place, Canary Wharf
London
E14 5EU
United Kingdom
E-mail: ContractsandProcurement@ema.europa.eu
NUTS code: UKI42

Internet address(es):

Main address: http://www.ema.europa.eu

Address of the buyer profile: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EudraVigilance data management — increase in ceiling

Reference number: EMA/2014/30/BD
II.1.2)Main CPV code
73000000
II.1.3)Type of contract
Services
II.1.4)Short description:

This tender aims to put into place contractual arrangements that will enable the EMA to specify and acquire services provided by resources not employed directly by the EMA. These resources will contribute expertise directly to the data management activities (manual recoding, duplicate detection and quality control for both XEVMPD and ICSR data) for EudraVigilance, the Agency's pharmacovigilance system.

The results of the work are to be stored electronically on the systems hosted at the Agency. Tracking information in relation to the tasks is to be maintained by the contractor and made available to the EMA electronically. The results of the work are to be presented to EMA weekly, work stream by work stream. The work is to be performed at the contractor's premises; although the contractor's staff will be expected to attend meetings at EMA's premises at 30 Churchill Place, Canary Wharf, London, E14 5EU, United Kingdom.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 8 626 618.50 EUR
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI4
II.2.4)Description of the procurement:

This tender aims to put into place contractual arrangements that will enable the EMA to specify and acquire services provided by resources not employed directly by the EMA. These resources will contribute expertise directly to the data management activities (manual recoding, duplicate detection and quality control for both XEVMPD and ICSR data) for EudraVigilance, the Agency's pharmacovigilance system.

The results of the work are to be stored electronically on the systems hosted at the Agency. Tracking information in relation to the tasks is to be maintained by the contractor and made available to the EMA electronically. The results of the work are to be presented to EMA weekly, work stream by work stream. The work is to be performed at the contractor's premises; although the contractor's staff will be expected to attend meetings at EMA's premises at 30 Churchill Place, Canary Wharf, London, E14 5EU, United Kingdom.

II.2.5)Award criteria
Price
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
Explanation:

Negotiated procedure without prior publication of a contract notice Article 134(1)(e) RAP to increase the ceiling of a framework contract from 5 751 079 EUR to 8 626 618.50 EUR, as announced in the original invitation to tender.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2015/S 166-302355
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: EMA/2014/30/BD
Title:

EudraVigilance Data Management — increase in ceiling

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
28/06/2018
V.2.2)Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Kinapse Ltd
London
SW19 4EU
United Kingdom
NUTS code: UKI6
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 8 626 618.50 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The Agency advises that the total final value of this contract is to be increased by negotiated procedure to 8 626 618.50 EUR.

VI.4)Procedures for review
VI.4.1)Review body
General Court
Rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
European Medicines Agency
30 Churchill Place
London
E14 5EU
United Kingdom
Telephone: +44 2036606000
E-mail: info@ema.europa.eu

Internet address: http://www.ema.europa.eu

VI.5)Date of dispatch of this notice:
09/07/2018