Services - 323789-2018

25/07/2018    S141    - - Services - Contract notice - Restricted procedure 

Norway-Norge: IT services: consulting, software development, Internet and support

2018/S 141-323789

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Nordic Innovation / Nordisk Innovation
971 516 577
Stensberggata 25
Norge
0170
Norway
Contact person: Anne Ipsen
Telephone: +45 28893269
E-mail: a.ipsen@nordicinnovation.org
NUTS code: NO01

Internet address(es):

Main address: http://www.nordicinnovation.org/

Address of the buyer profile: https://kgv.doffin.no/ctm/Company/CompanyInformation/Index/1031

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://kgv.doffin.no/ctm/Supplier/Documents/Folder/162257
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Contract for development of design and information for new website and technical platform (CMS)

Reference number: 11007
II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Nordic Innovation and NordForsk want to enter into a contract for the development of a joint web system, including a joint technical solution (CMS) and the development of design and information structure for Nordic Innovation's new website. There will probably also be an opportunity to enter into a contract to develop design and information structure for a new website for NordForsk in 2019/2020. We anticipate entering into a contract in November 2018, and expect that the work for the first lot will begin immediately after.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000
72220000
72250000
72300000
72413000
72415000
72420000
72500000
72200000
72600000
II.2.3)Place of performance
NUTS code: NO01
Main site or place of performance:

Oslo

II.2.4)Description of the procurement:

Nordic Innovation and NordForsk want to enter into a contract for the development of a joint web system, including a joint technical solution (CMS) and the development of design and information structure for Nordic Innovation's new website. There will probably also be an opportunity to enter into a contract to develop design and information structure for a new website for NordForsk in 2019/2020. We want to base the development of design, information structure and technical system on the flexible project methodology. We anticipate entering into a contract in November 2018, and that the work for the first lot will begin immediately after. Nordic Innovation and NordForsk want to prepared the specific schedule and distribution of deliveries in close collaboration with the service provider. Besides this, we want to enter into a contract for support, hosting and operation, and a contract for further development in three years.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract duration is three years. After three years, the contract can be renewed for 1 year.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

Criteria 1, 60 %

To what degree are references (from previously relevant tasks that show that the tenderer has worked with deliveries of similar character, size and complexity) relevant and well-executed.

Criteria 2, 40 %

To what degree are the organisation, education and professional qualification of the tenderer's employees relevant. Hereunder it is desired, that the team presented has experience with the following:

— Digital project managers

— Technical specialists/architects/developers in the technologies that the tender is primarily based on

— Specialists in user friendliness, content strategy and information architecture

— Web designers

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Integration of project application tool for NI:

Nordic Innovation wants a user friendly and intuitive website and wants to be fully digital with all interested parties. Therefore, NI is investigating the possibility of driving the project application process through the website instead of in another system.

Development of a new website for NordForsk:

In 2019/2020 NordForsk wants a new website, including design and information building and adaptation to the joint CMS. Therefore, this is also a possible assignment for the selected service provider.

Integration of Insights Grants:

In the long-term, NordForsk wants to explore the possibilities for integration with the Insights Grants case and application system (https://machina.no/produkter/grants/). This concerns only information from Insights Grants to nordforsk.org, so as not to write to or update in Insights Grants from nordforsk.org.

Integration of Crossref:

NordForsk wants to explore the possibility of integrating Crossref, a portal for research output, to nordforsk.org. As Insights Grants, this is only one way integration where we obtain information from Crossref and use it on nordforsk.org.

Transferring of joint technical platform to Nordic Energy Research:

In the long-term, Nordic Innovation and NordForsk wants to have a joint technical platform with Nordisk Energiforskning [Nordic Energy Research], that is also a subsidiary of Nordisk Ministerråd [the Nordic Council of Ministers', and share premises and joint administration with Nordic Innovation and NordForsk. A possible future assignment for the selected tenderer will therefore be to transfer Nordic Energy Research's current website to Nordic Innovation and NordForsk's technical system. Nordic Energy Research's current website: http://www.nordicenergy.org/

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The tenderer’s registration, authorisations, etc.

a) Company Registration Certificate:

Requirement:

The tenderer must be a legally established company

Documentation requirement:

Norwegian tenderers: Company Registration Certificate

Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

b) Tax and duties condition:

Requirement:

The tenderer must have submitted their tax assignments and paid tax and employer contribution.

Documentation requirement:

Tax Certificate. The certificate shall not be more than six months old, calculated from the tender deadline delivery.

Requirement:

The tenderer must have delivered his statements and paid VAT.

Documentation requirement:

Tax Certificate for VAT. The must not be more than six months old, calculated from the tender deadline date.

c) Health safety and environment:

Requirement:

The tenderer must vouch for the company working systematically to fulfil the requirements in the health, environment and safety legislation, and that they satisfy the Internal Control Regulations. Furthermore, the tenderer must confirm that the company is legally organised in relation to applicable tax and working environment regulations for employees' professional and social rights, and must give the contracting authority the right to review and verify the company's system for ensuring health, environment and safety.

Documentation requirement:

Signed HSE self-declaration — for work that shall take place in Norway.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

The tenderer's economic and financial capacity.

Requirement:

The company shall have satisfactory economy that ensures the ability to implement the assignment.

Documentation requirement:

A copy of the tenderer’s last auditor approved Annual Financial Statement, including Annual Report and Auditor's Report.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The tenderer's technical, organisational and professional qualifications

A) References from comparable assignments:

Requirement:

Tenderers must have experience from comparable assignments. The tenderer is required to have sufficient professional capacity to be able to implement the assignment, and experience from relevant assignments - both the technical system and development and design of new website. Relevant assignment means comparable assignment in nature and scope.

Documentation requirement:

Description of a minimum of three reference from relevant assignments during the last three years. The description must include the assignment's value, scope and reference person at the reference including email and telephone no. of this reference.

a) Organisational and professional qualifications:

Requirements

Tenderers are required to be able to offer sufficient organisation and competence to be able to perform the requested work.

The contracting authority wants documentation that the tenderer can provide a team with experience in the following areas:

— Digital Project Managers

— Technical specialists/architects/developers within the technologies this tender is primarily based on.

— Specialists in user friendliness, content strategy and information architecture.

— Web designers.

Documentation requirement:

Description of the tenderer's organisation, with an organisational chart, number of employees and professional qualifications, showing that the tenderer has experience with the main areas listed under requirements.

Sub-suppliers

Requirement:

Any sub-contractors must commit to delivering the described products and services on equal terms to the tenderer, and shall fulfil the above qualification requirements.

If collaborating with sub-contractors, the tenderer must present documentation demonstrating that the tenderer and the sub-contractor have worked together previously on similar assignments.

Documentation requirement:

Documentation requirement: Signed Commitment Statement from the sub-contractor stating what type of product or service the sub-contractor contributed, and that the sub-contractor has sufficient capacity to implement the assignment. Sub-contractors must also document fulfilment of the above qualification requirements.

Previous collaboration between be service providers must be documented by descriptions of previous collaboration projects. The description must include the assignment's value, scope and reference person at the reference including email and telephone no. of the referee/reference client.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 11/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Danish, English, Norwegian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/12/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Requests to participate must be sent to Anne Ipsen, a.ipsen@nordicinnovation.org and info@nordicinnovation.org.

Invoicing: Invoices must be sent to faktura@nordicinnovation.org.

VI.4)Procedures for review
VI.4.1)Review body
Nordic Innovation
Stensberggt. 25
Oslo
0170
Norway
Telephone: +47 47614400
E-mail: info@nordicinnovation.org

Internet address: http://www.nordicinnovation.org/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
21/07/2018