Supplies - 359252-2017

13/09/2017    S175    Supplies - Contract notice - Negotiated procedure 

United Kingdom-Birmingham: Railway-track construction materials and supplies

2017/S 175-359252

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: High Speed Two (HS2) Limited
National registration number: 06791686
Postal address: High Speed Two (HS2) Limited, Two Snowhill, Queensway
Town: Birmingham
NUTS code: UK
Postal code: B4 6GA
Country: United Kingdom
Contact person: HS2 Procurement via https://hs2.bravosolution.co.uk
E-mail: iain.alexander@hs2.org.uk (Applicants to use Bravo)

Internet address(es):

Main address: https://www.hs2.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://hs2.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://hs2.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Railway services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HS2 Pre-cast Slab Track System Procurement.

Reference number: 1186
II.1.2)Main CPV code
34946000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

High Speed Two (HS2) Limited seeks expressions of interest from suitably qualified and experienced organisations to provide professional development and logistics support services and design, to develop the slab track system, manufacture and supply pre-cast slab track to the Project for Phase 1 (circa 370 km of single track) and Phase 2a (circa 140 km of single track). Note that whilst Phase 2a is included in the scope of this contract, HS2 Ltd shall reserve the right not to award Phase 2a work.

High Speed Two (HS2) Limited (‘HS2 Ltd’) the body responsible for developing and promoting the new high speed railway system known as High Speed Two (HS2). Current planning is for HS2 to run between London and Birmingham (Phase 1) followed by the Birmingham to Crewe link (Phase 2a) 1 year later, with the remaining Crewe to Manchester and Birmingham to Leeds links (Phase 2b) 6 years thereafter, (Phase 2a and 2b are subject to HS2 Ltd achieving Royal Assent).

II.1.5)Estimated total value
Value excluding VAT: 200 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
98113000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

This procurement, one of a number of procurements being established to deliver HS2, forms part of the tranche of work known as Railway Systems incl. signaling, communications, power and Track and Overhead Catenary System (OCS), all subject to anticipated separate procurement(s) to be advertised in the OJEU in due course. In the meantime, HS2 Ltd seeks to procure a contract for the detailed design and development of a pre-cast slab track system and the supply of the manufactured pre-cast slab track units for sections being predominantly outside of tunnels (‘open route’) of the Phase 1 and Phase 2a HS2 route. Full details of the scope of work and the Contractor's obligations under that contract are set out in the procurement documents, but without limitation include: Development of component design to enable product approval, meeting requirements of the European TSI (Technical Specifications for Interoperability); Creation of a Construction Methodology Handbook/Manual to ensure the successful Tier 1 Track and OCS Contractor carries out HS2's installation in accordance with the Contractor's standards; Development of a product that meets the Employer's requirements/constraints for the Tier 1 Track and OCS tenderers to use and price in their tenders; Production of a schedule of rates for the manufacture and supply of the pre-cast slab track units to be used by Tier 1 Track and OCS tenderers in their tenders. In addition, HS2 Ltd has identified a number of specific requirements that the pre-cast slab track system will need to achieve, including but not limited to: Provide a safe and reliable system for the support and guidance of trains; Be capable of supporting the operation of train traffic at designated loads and speeds; Meet the specified reliability, availability and maintenance performance requirements; Be sustainable with comparatively low whole life costs; Facilitate slab renewals within HS2 access windows (no booked trains periods); Fabricated off-site where possible in line with HS2 Strategic Themes, to be defined further at ITT stage but includes the desire for high quality production line methods of construction; Be capable of accommodating earthworks settlements within specified limits. HS2 Ltd is seeking the early procurement of these items in order to maximise competition in relation to this procurement but also the procurement of the Tier 1 Track and OCS Contractor, who will be responsible, among other things, for the installation of the pre-cast slab track on the HS2 site. In addition, HS2 Ltd believes that in order to achieve its current programme for the Project, it is necessary to engage the supplier of the pre-cast slab track several months prior to the award of the Tier 1 Track and OCS Contract. This will enable that supplier to carry out preparatory and development work as set out in the procurement documents, rather than this taking place following award of the Tier 1 Track and OCS Contract. It is intended that the scope of this supply contract will ultimately form part of the works under the Tier 1 Track and OCS Contract. HS2 Ltd currently intends (but will not be obliged) to novate this contract to the Tier 1 Track and OCS Contract at some point following the identification of the Tier 1 Track and OCS Contractor. It is therefore intended that the pre-cast slab track supplier will ultimately become a subcontractor of the Tier 1 Contractor (who will be in contract direct with HS2 Ltd) rather than a direct contractor of HS2 Ltd during the pre-cast slab manufacture and supply stage. Full details of these arrangements will appear in the final tender documentation. Economic operators should also note that the commencement of the supply stage of the contract which covers the detailed design, manufacture, delivery and supply of the pre-cast slab track will be contingent on a ‘notice to proceed’ given by HS2 Ltd. HS2 Ltd reserves the right for any reason not to issue such a notice.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 12/04/2018
End: 31/12/2027
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

Applicants are referred to the PQP for information on HS2 Ltd's criteria for selecting Applicants to be invited to tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The supply of the manufactured pre-cast slab track units for open route sections of Phase 2a of the HS2 route is included in the scope of this contract as an option. HS2 Ltd reserves the right not to award such Phase 2a work.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Est. total value of the contract in section II.1.5 & II.2.6 is for Phase 1 & 2a (2a being an HS2 Ltd option). Est. value 146 000 000 GBP for (i) Phase 1 & 2a professional development, logistics support services and design, development of slab track system and (ii) supply of manufactured pre-cast slab track units for Phase 1; and 54 000 000 GBP for Phase 2a for supply of manufactured pre-cast slab track units.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants are referred to the PQP.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Applicants are referred to the PQP.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

Applicants are referred to the PQP.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Applicants are referred to the Procurement Documents.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

HS2 Limited will accept tenders from single entities or Consortia. HS2 Ltd does not require those Consortia who intend it to form a single legal entity to do so at tender stage but reserves the right to require that the final contract is entered into with a single legal entity or that all participants in a Consortium are jointly and severally liable for all the obligations of the contractor under the contract.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Applicants are referred to the Procurement Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/11/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Further information about the HS2 Project is available at www.hs2.org.uk

Access to PQQ and ITT documentation will be conditional upon HS2 receiving a confidentiality agreement in advance. All values in this notice are estimates and based on 2017 prices. The estimated value of the contract is an estimate and may differ from the final value of the contract due to the operation of the contractual pricing structure.

Interested economic operators are required to express an interest by submitting a pre-qualification questionnaire (PQQ) through the eSourcing portal (www.hs2.bravosolution.co.uk). Please register (unless previously registered) using the Register now link on www.hs2.bravosolution.co.uk and follow the directions. A help-desk is available on +44 800 368 4850 or help@bravosolution.co.uk

Tenderers must allow sufficient time for uploading their full PQQs and tenders. HS2 Ltd reserves the right to reject any PQQ or tender that is not submitted in full before the relevant submission deadline.

HS2 Ltd reserves the right to require the submission of any additional, supplemental or clarification information as it may, in its absolute discretion, consider appropriate.

All interested organisations shall be solely responsible and liable for all costs associated with and arising out of or in connection with responding to this Contract Notice and/or submitting any tender, howsoever incurred.

Although the contract is categorised as a supplies contract for the purposes of this Contract Notice, its scope also contains the provision of services in relation to the product to be supplied, as set out in the procurement documents.

The dates set out in this Notice are indicative and based on the current programme. HS2 Limited reserves the right to amend and refine this timetable and full details will appear in the eventual tender documentation.

HS2 Ltd. embraces diversity and welcomes PQQs from all suitably skilled and experienced economic operators of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. HS2 Ltd will actively promote sustainable procurement throughout its supply chain and welcomes PQQs from economic operators committed to the principles of reducing, reusing and recycling resources and to the practices of buying responsibly.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

HS2 Limited will incorporate a standstill period of a minimum of 10 calendar days at the point that information on the award of the contract and the reasons for the award decision are communicated to tenderers.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/09/2017