Services - 398909-2017

10/10/2017    S194    Services - Voluntary ex ante transparency notice - Negotiated procedure without a call for competition 

United Kingdom-Hemel Hempstead: Patient-transport vehicles

2017/S 194-398909

Voluntary ex ante transparency notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Official name: NHS Herts Valleys Clinical Commissioning Group
Postal address: Hemel One, Boundary Way
Town: Hemel Hempstead
NUTS code: UKH23
Postal code: HP2 7YU
Country: United Kingdom
Contact person: Maninder Singh Dulku
E-mail: maninder.dulku@attain.co.uk

Internet address(es):

Main address: http://hertsvalleysccg.nhs.uk/

Address of the buyer profile: https://attain.bravosolution.co.uk/web/login.html

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Non-Emergency Patient Transport Services for Bedfordshire, Luton and Hertfordshire.

II.1.2)Main CPV code
34114122
II.1.3)Type of contract
Services
II.1.4)Short description:

Non-Emergency Patient Transport Services (NEPTS) for NHS Herts Valleys Clinical Commissioning Group, NHS Luton Clinical Commissioning Group, NHS Bedfordshire Clinical Commissioning Group, and NHS East and North Hertfordshire Clinical Commissioning Group.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 25 890 188.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
60120000
60130000
II.2.3)Place of performance
NUTS code: UKH2
NUTS code: UKH21
Main site or place of performance:

Bedfordshire, Luton and Hertfordshire.

II.2.4)Description of the procurement:

Non-Emergency Patient Transport Services (NEPTS) for NHS Herts Valleys Clinical Commissioning Group, NHS Luton Clinical Commissioning Group, NHS Bedfordshire Clinical Commissioning Group, and NHS East and North Hertfordshire Clinical Commissioning Group.

II.2.5)Award criteria
Cost criterion - Name: N/a / Weighting: N/a
II.2.11)Information about options
Options: yes
Description of options:

2 year contract (with option to extend by a further 1 year).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract has to be let urgently because of the risk (arising for unforeseen reasons) of being left without a provider of essential patient transport services.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive
Explanation:

A procurement process was initiated by Luton and Bedfordshire Clinical Commissioning Groups on 1 September 2017 (OJEU reference 2017/S 167-343841). A separate procurement process was initiated by Hertfordshire Clinical Commissioning Groups on 18 September 2017 (OJEU reference 2017/S 179-366553).

Both contracts resulting from the procurement were due to ‘go live’ on 1.4.2018.

Due to unforeseen circumstances, the incumbent provider Private Ambulance Service (PAS) has gone into administration, and will cease trading, therefore Bedfordshire, Luton and Hertfordshire Clinical Commissioning Groups have an urgent need for non-emergency patient transport services forming part of this contract and cannot be left without a provider.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
29/09/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Official name: East of England Ambulance Service NHS Trust
Postal address: Headquarters, Melbourn Ambulance Station, Cambridgeshire, Whiting Way
Town: Royston
NUTS code: UKH2
Postal code: SG8 6NA
Country: United Kingdom
E-mail: clarissa.mackintosh@eastamb.nhs.uk

Internet address: http://www.eastamb.nhs.uk/

The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 25 890 188.00 GBP
V.2.5)Information about subcontracting
The contract/lot/concession is likely to be subcontracted

Section VI: Complementary information

VI.3)Additional information:

Details for the other Contracting Authorities are as follows:

NHS Bedfordshire Clinical Commissioning Group, Capability House, Silsoe, Bedford, MK45 4HR, United Kingdom.

NHS Luton Clinical Commissioning Group, The Lodge, 4 George Street West, Luton, LU1 2BJ, United Kingdom.

NHS East and North Hertfordshire Clinical Commissioning Group, Charter House, Parkway, Herts, Welwyn Garden City, AL8 6JL, United Kingdom.

A procurement process was initiated by Luton and Bedfordshire Clinical Commissioning Groups on 1.9.2017 (OJEU reference 2017/S 167-343841). A separate procurement process was initiated by Hertfordshire Clinical Commissioning Groups on 18.9.2017 (OJEU reference 2017/S 179-366553).

Both contracts resulting from the procurement were due to ‘go live’ on 1.4.2018.

Due to unforeseen circumstances, the incumbent provider Private Ambulance Service (PAS) has gone into administration, and will cease trading, therefore there is a significant risk that there will be no provision of non-emergency patient transport services across Bedfordshire, Luton and Hertfordshire jeopardising the health and well-being of patients (to a potentially fatal degree). Therefore this contract needs to be placed urgently.

The contract duration will be for an initial 2 years, starting on 13.10.2017, with the option to extend by a further year. Maximum contract duration will be 3 years.

Given the nature of business modelling involved and the associated resource implications for the potential provider it is necessary for the contingency contract to be for a minimum 24 months, in order for this to be a financially viable proposition. Otherwise the costs of a short-term contract would be prohibitive and would potentially negatively impact on the wider health care system.

Based on a 2-year + 1 year extension, the new indicative procurement time-lines (high level) would be as follows:

* Indicative time-line based on a 2 year term (contract term 13.10.2017 to 12.10.2019):

— Pre-procurement activities (incl. market engagement) from August to October 2018.

— Formal Procurement Process (2 stage, ‘Restricted’ procedure) from November 2018 to March 2019.

— Mobilisation Period from April to October 2019.

* Indicative time-line based on a 2 year term + 1 year extension (contract term 13.10.2017 to 12.10.2020):

— Pre-procurement activities (incl. market engagement) from August to October 2019.

— Formal Procurement Process (2 stage, ‘Restricted’ procedure) from November 2019 to March 2020

— Mobilisation Period from April to October 2020.

VI.4)Procedures for review
VI.4.1)Review body
Official name: NHS Herts Valleys Clinical Commissioning Group
Postal address: Hemel One, Boundary Way
Town: Hemel Hempstead
Postal code: HP2 7YU
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Following publication of this notice, the Clinical Commissioning Groups will allow a 10-day standstill period prior to entering into the contract, pursuant to regulation 99(3)(c) of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
06/10/2017