Services - 422735-2018

28/09/2018    S187

United Kingdom-Belfast: Telecommunications network

2018/S 187-422735

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Belfast City Council
Postal address: 9 Adelaide Street
Town: Belfast
NUTS code: UKN06 Belfast
Postal code: BT2 8GD
Country: United Kingdom
E-mail: clarkes@belfastcity.gov.uk
Internet address(es):
Main address: www.belfastcity.gov.uk
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Belfast Local Full Fibre Network Programme — Anchor Tenancy

Reference number: T1902
II.1.2)Main CPV code
32412100 Telecommunications network
II.1.3)Type of contract
Services
II.1.4)Short description:

Belfast was officially announced as 1 of 13 cities to receive an award from the Department of Digital, Culture, Media and Sport's Local full Fibre Network Programme. The project, led by Belfast City Council, recognises that the provision of quality, reliable high-speed connectivity is a necessity for a 21st century economy and society. As a result, the council is seeking to future proof its network connectivity requirements for the next 20 to 25 years through the installation of gigabit capable network services through Public Sector Anchor Tenancy (PSAT) project. Through the PSAT approach, the council intends to procure the long-term right of use of flexible and future proofed gigabit, symmetrical connectivity as an anchor tenant across its entire estate.

II.1.5)Estimated total value
Value excluding VAT: 25 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
32412100 Telecommunications network
32424000 Network infrastructure
32430000 Wide area network
32500000 Telecommunications equipment and supplies
32521000 Telecommunications cable
32522000 Telecommunications equipment
32560000 Fibre-optic materials
32562100 Optical-fibre cables for information transmission
32562200 Optical telecommunication cables
32562300 Optical-fibre cables for data transmission
32571000 Communications infrastructure
32572000 Communications cable
45314300 Installation of cable infrastructure
50332000 Telecommunications-infrastructure maintenance services
64210000 Telephone and data transmission services
II.2.3)Place of performance
NUTS code: UKN06 Belfast
II.2.4)Description of the procurement:

Belfast was officially announced as 1 of 13 cities to receive an award from the Department of Digital, Culture, Media and Sport's Local full Fibre Network Programme. The project, led by Belfast City Council, recognises that the provision of quality, reliable high-speed connectivity is a necessity for a 21st century economy and society. As a result, the council is seeking to future proof its network connectivity requirements for the next 20 to 25 years through the installation of gigabit capable network services through Public Sector Anchor Tenancy (PSAT) project. Through the PSAT approach, the council intends to procure the long-term right of use of flexible and future proofed gigabit, symmetrical connectivity as an anchor tenant across its entire estate. A full list of sites are provided indicating those council sites to be connected as a minimum requirement and further sites to be connected within the available budget. The council intends to assume prime responsibility for the installation and maintenance of active equipment used on its own network, and the ongoing provision of managed services via the provisioned PSAT infrastructure.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 300
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

The procurement will be conducted using the competitive procedure with negotiation. Full details of the process can be found in the procurement documents.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Bidders may be excluded if in any of the situations referred to in regulation 57 of public contracts Regulations 2015 apply.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders, consortium members, or reliance entities (where applicable) will be required to have a minimum “general” yearly turnover of 5 000 000,00 GBP for the last 2 years. As evidence, the contracting authority may ask for annual accounts from the bidder.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

There must be no qualification or contra-indication from any other parts of the accounts.

Minimum level(s) of standards required:

In addition to the validation of information provided in the response to the PQQ, the contracting authority will require details of a minimum 2 year’s financial accounts, including both profit and loss statement and balance sheet and evidence of valid insurance certification prior to any contract award.

With reference to the economic and financial standing criteria above, the contracting authority reserves the right in its sole discretion to waive these minimum requirements in the case of bidders who are able to offer the contracting authority adequate substitute surety to the contracting authority’s entire satisfaction. By way of example only (but without limitation), adequate substitute surety may be an unqualified guarantee for the performance of the bidder’s entire obligations under the contract to follow on this process by a parent or associated company established in the UK and which parent or associated company does meet the minimum requirements set out in these criteria.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (compulsory) liability insurance = 5 000 000,00 GBP per occurrence.

http://www.hse.gov.uk/pubns/hse40.pdf

Public liability insurance = 10 000 000,00 GBP per occurrence.

Product liability cover = 2 000 000,00 GBP per occurrence.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

This section refers to the questions 1 in Section C (technical and professional ability) of the PQQ.

Bidders must achieve a minimum average score of 4 (four), across the three case studies, evaluated in accordance with the down-selection criteria set out at below.

0) Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability;

2) Poor. Response is partially relevant but generally poor or utilising limited solutions. The case study relies on redundant technologies/solutions or is un-scalable. The response shows some elements of relevance but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability;

4) Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature or there may have some moderate technical concerns;

6) Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;

8) Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

This section refers to the questions 2 and 3 in Section C (technical and professional Ability) of the PQQ quality assurance schemes and environmental management standards

Pass/Fail Criteria

Bidders are required to confirm that as a minimum standard they hold quality management BS EN ISO 9001 and Occupational Health and Safety Management OHSAS 18001 (or equivalents).

If Bidders do not hold BS EN ISO 9001 and/ or OHSAS 18001(or equivalents) they should indicate if they are working towards such certification and the expected award date and/or confirm that they have a documented policy regarding quality management and health and safety management systems, processes and procedures.

Environmental management: bidders are required to confirm that as a minimum standard they hold BS EN ISO 14001 or a valid EMAS Certificate

(or equivalents).

If Bidders do not hold BS EN ISO 14001 (or equivalents) they should indicate if they are working towards such certification and the expected award date and/ or confirm that they have a documented policy regarding environmental management systems, processes and procedures.

The Contracting Authority may ask for certificates or policy documents from the bidder.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 153-350145
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 28/09/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The contracting authority does not intend to include a sub-contract clause in this contract.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Belfast City Council
Postal address: 9 Adelaide Street
Town: Belfast
Postal code: BT2 8DJ
Country: United Kingdom
VI.5)Date of dispatch of this notice:
25/09/2018