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Finland-Helsinki: Research and experimental development services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
This pre-commercial procurement is carried out by Forum Virium Helsinki who was appointed as lead procurer on behalf of the group listed in I.1. The applicable national law is Finnish.
Section II: Object
Pre-commercial procurement (PCP) to buy R&D services for the development of smart operations system for Automated Bus last mile public transport in cities
This PIN provides early information about the expected starting date and purchase volume for a pre-commercial procurement (PCP) and about the Open Market Consultation (OMC) that is organised in preparation for this procurement.More information about the OMC is provided in section II.2.14.
The procurement aims to trigger new solutions to be developed and tested to address the following challenge: R&D for the prototyping and testing of systems capable of operating a fleet of an automated mini-buses in normal urban environments, and integrated with existing public transport systems.
This PCP is a joint procurement by different procurers across Europe that are all facing the same common challenge and are thus looking for similar solutions (so-called ‘buyers group’).
This PCP receives funding from the European Union's Horizon 2020 Research and Innovation Programme, under grant agreement No 780371 - FABULOS (see http://fabulos.eu/). The EU is not a contracting authority in the procurement.
The procurement will take the form of a pre-commercial procurement (PCP) under which R&D service contracts will be awarded to a number of R&D providers in parallel in a phased approach. This will make it possible to compare competing alternative solutions.
Each selected operator will be awarded a framework agreement that covers 3 R&D phases.
The 3 phases are:
— solution design,
— original development and validation and testing of a limited set of first products or services.
After each phase, intermediate evaluations will be carried out to progressively select the best of the competing solutions. The contractors with the best-value-for-money solutions will be offered a specific contract for the next phase.
Testing is expected to take place across multiple locations, in connection with urban public transportation systems. A minimum of four test sites will be selected from within the six Buyers group members locations, i.e. Helsinki (FI), Estonia, Helmond (NL), Porto (PT), Lamia (GR), and Gjesdal (NO). This testing may also serve as a first customer test reference for the contractors. The procurement is expected to start in January 2019 and end in September 2020.
The selected operators will retain ownership of the intellectual property rights (IPRs) that they generate during the PCP and will be able to use them to exploit the full market potential of the developed solutions i.e. beyond the procurement. The market potential for further uptake, beyond the Buyers group, is large.
There are several recent studies, for example, EC and UITP studies (2016, 2015) that estimate the market sizes for the coach, bus and urban transport with various means. The global market size estimates for automated buses within the urban transport vary from several billion to hundreds of billions of euros, with some US-based manufacturer estimates going far beyond these figures.
All interested operators are invited to take part in an Open Market Consultation (regardless of their geographic location, the size or governance structure of their organisation). The OMC is scheduled to take place prior to the publishing of the Request for the Tender call. The OMC will take place from the 1st of April to 31st of May 2018.
The OMC will provide you with an overview of the procurement objectives, the PCP process and the main clauses of the contract. You will also have the opportunity to ask questions. It will be held in English.
The OMC will be organised in a combination of online webinars, Face-to-face events, and online surveys. These will be held on:
— Survey - 3/04/2018,
— Online Webinar - 10/04/2018,
— The face-to-face event, Tentative location: Helsinki, FI, 26/04/2018,
— The face-to-face event, Tentative location: Brussels, BE, 14/05/2018,
— Online Webinar - 22/05/2018.
In addition to the above listed events, parallel activities will be implemented, such as, local events organised by partners, desk research for confirmation of the challenge innovativeness and approach, engagement with networks of procurers, et al. Events scheduling may be subject to changes, if needed, but always subjected to an advance notification via project website.
All OMC activities, including a Q&A section, key dates, venues, and registration will be published on the project website http://fabulos.eu/, starting from the 19/02/2018.
For equal treatment to all interested economic operators, face-to-face meetings will mainly be used to provide basic information on the challenge and process and to listen to the economic operators in an open and transparent way.
You can participate in the PCP request for tender even if you did not participate in the OMC. Offers will only be accepted in English. All communication (before, during and after the procurement) will be carried out in English. All information provided during the OMC and other background information, including video recordings and a Q&A section, will be published online in English on the project website.
All interested operators are invited to take part in the OMC. The listed OMC, in section in II.2.4), are held in English and will provide you with an overview of the PCP objectives, as described in II.2.4). For ensuring a transparent and open OMC process, no bilateral talks between Contractors and prospective Suppliers involving the disclosure of confidential information is allowed.
Section IV: Procedure
Section VI: Complementary information
This procurement is exempted from the WTO Government Procurement Agreement (GPA), the EU public procurement directives and the national laws that implement them. This is because it concerns the procurement of R&D services where the benefits do not accrue exclusively to the contracting authority for its use in the conduct of its own affairs.
Publication of this contract notice in the EU Official Journal is not to be understood as a waiver of this exemption. Publication is made on a voluntary basis and the procurement will not follow the procedures under the EU public procurement directives, but rather the procedure described in the tender documentation.
This PIN is published to announce an Open Market Consultation on a future procurement procedure. The PIN is not a commitment to procure.