Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Provision of strategic communications, editorial support, graphical, digital and events-related communications services.
Reference number: S2R.17.OP.01.
II.1.2)Main CPV code79822500 Graphic design services
II.1.3)Type of contractServices
II.1.4)Short description:
The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.
II.1.6)Information about lotsThis contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)Value excluding VAT: 1 000 000.00 EUR
II.2)Description
II.2.1)Title:
Strategic communications, editorial and graphic design
Lot No: 1
II.2.2)Additional CPV code(s)79822500 Graphic design services
II.2.3)Place of performanceNUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:
The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.
II.2.5)Award criteriaQuality criterion - Name: Organisational aspects / Weighting: 20
Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
Quality criterion - Name: Quality assurance of contract management / Weighting: 25
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)79900000 Miscellaneous business and business-related services
II.2.3)Place of performanceNUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:
The work required under this lot involves the strategic conception of digital communication strategies, electronic and Web-based material, audiovisual products and mobile applications. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services described below and innovative ways of approaching its target audiences. The future contractor will be required to animate the Twitter platform and LinkedIn pages regularly.
II.2.5)Award criteriaQuality criterion - Name: Organisational aspects / Weighting: 20
Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
Quality criterion - Name: Quality assurance of contract management / Weighting: 25
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.2)Additional CPV code(s)79952000 Event services
II.2.3)Place of performanceNUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:
This lot aims to provide the S2R Joint Undertaking with support with regard to the planning and preparation of event organisation. Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats. A list of all events at which S2R Joint Undertaking has a presence are available on the S2R Joint Undertaking website: www.shift2rail.org
II.2.5)Award criteriaQuality criterion - Name: Organisational aspects / Weighting: 20
Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
Quality criterion - Name: Quality assurance of contract management / Weighting: 25
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:
Website hosting and website maintenance and content management
Lot No: 4
II.2.2)Additional CPV code(s)72415000 World wide web (www) site operation host services
II.2.3)Place of performanceNUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:
The S2R Joint Undertaking's public website is the main communications tool and prime source of information for the stakeholders that the S2R Joint Undertaking aims to reach. In addition to the website, the S2R Joint Undertaking also has an intranet running also on WordPress, which is accessible only to S2R Joint Undertaking staff. This lot covers the services pertaining to online content management, website hosting services and website maintenance services.
II.2.5)Award criteriaQuality criterion - Name: Quality of the hosting service / Weighting: 70
Quality criterion - Name: Facilities for secure administration / Weighting: 30
Price - Weighting: 40 %
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice
Section V: Award of contract
Title:
Strategic communications, editorial and graphic design
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:30/06/2017
V.2.2)Information about tendersNumber of tenders received: 13
Number of tenders received from tenderers from other EU Member States: 13
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: 20 Seconds to Midnight
Postal address: rue de l'Industrie 11
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1000
Country: Belgium
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)Total value of the contract/lot: 300 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 22 %
Section V: Award of contract
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:30/06/2017
V.2.2)Information about tendersNumber of tenders received: 8
Number of tenders received from tenderers from other EU Member States: 8
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractorOfficial name: 20 Seconds to Midnight
Postal address: rue de l'Industrie 11
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1000
Country: Belgium
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Methods S.A
Postal address: 39, rue des 3 Cantons
Town: Dippach
NUTS code: LU00 Luxembourg (Grand-Duché)
Postal code: 7470
Country: Luxembourg
The contractor is an SME: no
V.2.3)Name and address of the contractorOfficial name: Cecoforma SA
Postal address: rue Léon Frédéricq 14
Town: Liège
NUTS code: BE332 Arr. Liège
Postal code: 4020
Country: Belgium
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)Total value of the contract/lot: 200 000.00 EUR
V.2.5)Information about subcontractingThe contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 34 %
Section V: Award of contract
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:07/09/2017
V.2.2)Information about tendersNumber of tenders received: 9
Number of tenders received from tenderers from other EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractorOfficial name: Ecorys Brussels N.V.
Postal address: rue Belliard 12
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1040
Country: Belgium
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)Total value of the contract/lot: 500 000.00 EUR
V.2.5)Information about subcontracting