Services - 467585-2017

23/11/2017    S225    Agencies - Services - Contract award notice - Open procedure 

Belgium-Brussels: Provision of strategic communications, editorial support, graphical, digital and events-related communications services

2017/S 225-467585

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Shift2Rail Joint Undertaking
avenue de la Toison d'Or 56–60
Brussels
1060
Belgium
E-mail: procurement@s2r.europa.eu
NUTS code: BE100

Internet address(es):

Main address: http://shift2rail.org/

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Railway research and development.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of strategic communications, editorial support, graphical, digital and events-related communications services.

Reference number: S2R.17.OP.01.
II.1.2)Main CPV code
79822500
II.1.3)Type of contract
Services
II.1.4)Short description:

The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 000 000.00 EUR
II.2)Description
II.2.1)Title:

Strategic communications, editorial and graphic design

Lot No: 1
II.2.2)Additional CPV code(s)
79822500
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The work required under this lot involves the strategic conception, design, drafting and production, in any medium (offline and online) of communications content and branding material relating to the activities of the S2R Joint Undertaking. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services in question, and innovative ways of approaching its target groups.

II.2.5)Award criteria
Quality criterion - Name: Organisational aspects / Weighting: 20
Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
Quality criterion - Name: Quality assurance of contract management / Weighting: 25
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Digital communications

Lot No: 2
II.2.2)Additional CPV code(s)
79900000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The work required under this lot involves the strategic conception of digital communication strategies, electronic and Web-based material, audiovisual products and mobile applications. In this context, the S2R Joint Undertaking might at any moment seek advice from the future contractor in relation to the services described below and innovative ways of approaching its target audiences. The future contractor will be required to animate the Twitter platform and LinkedIn pages regularly.

II.2.5)Award criteria
Quality criterion - Name: Organisational aspects / Weighting: 20
Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
Quality criterion - Name: Quality assurance of contract management / Weighting: 25
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event communications

Lot No: 3
II.2.2)Additional CPV code(s)
79952000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

This lot aims to provide the S2R Joint Undertaking with support with regard to the planning and preparation of event organisation. Events may include conferences, workshops, seminars, site visits, press briefings, demonstrations, exhibitions and virtual events, such as webinars and social media chats. A list of all events at which S2R Joint Undertaking has a presence are available on the S2R Joint Undertaking website: www.shift2rail.org

II.2.5)Award criteria
Quality criterion - Name: Organisational aspects / Weighting: 20
Quality criterion - Name: Consistency of the proposal in respect of the services requested / Weighting: 25
Quality criterion - Name: Analysis of the case study per lot / Weighting: 30
Quality criterion - Name: Quality assurance of contract management / Weighting: 25
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Website hosting and website maintenance and content management

Lot No: 4
II.2.2)Additional CPV code(s)
72415000
II.2.3)Place of performance
NUTS code: BE10
II.2.4)Description of the procurement:

The S2R Joint Undertaking's public website is the main communications tool and prime source of information for the stakeholders that the S2R Joint Undertaking aims to reach. In addition to the website, the S2R Joint Undertaking also has an intranet running also on WordPress, which is accessible only to S2R Joint Undertaking staff. This lot covers the services pertaining to online content management, website hosting services and website maintenance services.

II.2.5)Award criteria
Quality criterion - Name: Quality of the hosting service / Weighting: 70
Quality criterion - Name: Facilities for secure administration / Weighting: 30
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 024-040960
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Strategic communications, editorial and graphic design

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
30/06/2017
V.2.2)Information about tenders
Number of tenders received: 13
Number of tenders received from tenderers from other EU Member States: 13
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
20 Seconds to Midnight
rue de l'Industrie 11
Brussels
1000
Belgium
NUTS code: BE10
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 300 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 22 %

Section V: Award of contract

Lot No: 2
Title:

Digital communications

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
30/06/2017
V.2.2)Information about tenders
Number of tenders received: 8
Number of tenders received from tenderers from other EU Member States: 8
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
20 Seconds to Midnight
rue de l'Industrie 11
Brussels
1000
Belgium
NUTS code: BE10
The contractor is an SME: no
V.2.3)Name and address of the contractor
Methods S.A
39, rue des 3 Cantons
Dippach
7470
Luxembourg
NUTS code: LU00
The contractor is an SME: no
V.2.3)Name and address of the contractor
Cecoforma SA
rue Léon Frédéricq 14
Liège
4020
Belgium
NUTS code: BE332
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 200 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 34 %

Section V: Award of contract

Lot No: 3
Title:

Event communications

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
07/09/2017
V.2.2)Information about tenders
Number of tenders received: 9
Number of tenders received from tenderers from other EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Ecorys Brussels N.V.
rue Belliard 12
Brussels
1040
Belgium
NUTS code: BE10
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 500 000.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Lot No: 4
Title:

Web hosting and maintenance

A contract/lot is awarded: no
V.1)Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3)Additional information:

Lot 4: abandon the procurement procedure due to a considerable reduction of scope for S2R JU Web hosting and website maintenance needs.

VI.4)Procedures for review
VI.4.1)Review body
General Court
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time limit for launching an action for annulment or of opening a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in Section VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/11/2017