Services - 479162-2018

31/10/2018    S210    Agencies - Services - Contract notice - Open procedure 

Denmark-Copenhagen: Framework Contracts for the Provision of Mainly Intra-Muros Expert Assistance on Implementation of the Copernicus Land Monitoring Service (CLMS) and the Copernicus Cross-Service in Situ Coordination

2018/S 210-479162

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Environment Agency
Kongens Nytorv 6
Copenhagen K
1050
Denmark
Contact person: Karoline Rygaard
E-mail: procurement@eea.europa.eu
NUTS code: DK011

Internet address(es):

Main address: http://www.eea.europa.eu

Address of the buyer profile: https://www.eea.europa.eu/about-us/tenders

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4151
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4151
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contracts for the Provision of Mainly Intra-Muros Expert Assistance on Implementation of the Copernicus Land Monitoring Service (CLMS) and the Copernicus Cross-Service in Situ Coordination

Reference number: EEA/DIS/R0/18/013
II.1.2)Main CPV code
90700000
II.1.3)Type of contract
Services
II.1.4)Short description:

This call for tenders aims at the establishment of framework service contracts with economic operators to provide predominantly intra-muros (at the EEA’s premises) and to a limited extent extra-muros (at the contractor’s premises or elsewhere) consultancy services in support of the implementation of the Copernicus Land Monitoring Service (CLMS) and the Copernicus cross-service in situ coordination. The intra-muros experts are requested to cooperate on a daily basis with the EEA Copernicus team in different areas and performing mainly the following tasks:

— designing concepts supporting calls for tender,

— supporting the management of production contracts and

— assessing the quality of deliverables.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
II.2)Description
II.2.1)Title:

Earth Observation with Regard to Land Cover/Land Use and Geospatial Methods and Techniques

Lot No: 1
II.2.2)Additional CPV code(s)
90700000
II.2.3)Place of performance
NUTS code: DK011
Main site or place of performance:

Work will be carried out primarily at the premises of the European Environment Agency in Copenhagen (intramural) or in a minor number of cases at the contractor’s premises (extramural).

II.2.4)Description of the procurement:

Tthe EEA is looking for consultants in the area of Earth Observation with regard to Land Cover/Land Use and geospatial methods and techniques.

Typical tasks:

— to define the minimum QA/QC approach that tenderers should ensure on product quality assurance for CLMS products, including sampling design and indicators to be calculated,

— to define an independent validation approach for the CLMS products, taking into account the nature of the data as well as the full specifications,

— to design sampling for a quality.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 100 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The successful tenderer(s) will be awarded a framework service contract for an initial duration of 24 (twenty-four) months, starting from the date of signature by both contracting parties, with the possibility of maximum 2 renewals for a period of 12 (twelve) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus - Regulation (EU) No 377/2014 of the European Parliament and of theCouncil of 3.4.2014 (OJ L 122, 24.4.2014, p. 44).

II.2.14)Additional information

The EEA will use the cascade system to establish framework contracts with multiple economic operators, in order to ensure that EEA can manage a fluctuating workload while maintaining high quality outputs and ensuring business continuity. As a minimum there will be 2 contractors in the cascade, provided enough tenderers satisfy the selection and award criteria, and as a maximum 3 contractors.

II.2)Description
II.2.1)Title:

Reference Data

Lot No: 2
II.2.2)Additional CPV code(s)
90700000
II.2.3)Place of performance
NUTS code: DK011
Main site or place of performance:

Work will be carried out primarily at the premises of the European Environment Agency in Copenhagen (intramural) or in a minor number of cases at the contractor’s premises (extramural).

II.2.4)Description of the procurement:

Tthe EEA is looking for consultants in the area of reference data.

Typical tasks:

— support the Copernicus team in managing reference data projects (e.g. EU-DEM, EU-hydro), taking into account the Copernicus Programme level DEM solution under preparation by ESA, and DEMs available in Member States, whilst ensuring full coverage, harmonised specifications and the Copernicus data and information policy,

— support the Copernicus team in understanding and assessing the specific need for reference data as expressed by the Copernicus core services and taking into account the potential of merging specific requirements into a common cross-service requirement,

— support the Copernicus team with the implementation of sample use cases, built upon geospatial analyses of a selection of reference data in combination with Copernicus service products.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The successful tenderer(s) will be awarded a framework service contract for an initial duration of 24 (twenty-four) months, starting from the date of signature by both contracting parties, with the possibility of maximum 2 renewals for a period of 12 (twelve) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus - Regulation (EU) No 377/2014 of the European Parliament and of theCouncil of 3.4.2014 (OJ L 122, 24.4.2014, p. 44).

II.2.14)Additional information

The EEA will use the cascade system to establish framework contracts with multiple economic operators, in order to ensure that EEA can manage a fluctuating workload while maintaining high quality outputs and ensuring business continuity. As a minimum there will be 2 contractors in the cascade, provided enough tenderers satisfy the selection and award criteria, and as a maximum 3 contractors.

II.2)Description
II.2.1)Title:

Communication and Awareness Raising

Lot No: 3
II.2.2)Additional CPV code(s)
90700000
II.2.3)Place of performance
NUTS code: DK011
Main site or place of performance:

Work will be carried out primarily at the premises of the European Environment Agency in Copenhagen (intramural) or in a minor number of cases at the contractor’s premises (extramural).

II.2.4)Description of the procurement:

Tthe EEA is looking for consultants in the area of communication and awareness raising.

Typical tasks for intra-muros:

— coordinate Copernicus related events hosted at the EEA and outside the EEA,

— develop and write content for internal and external media communications including internet (websites and social media channels), video, print and email,

— create scripts for short (5-10 min) videos introducing/promoting new products or new features of the products of the CLMS and/or explaining the example application areas,

— maintain the selected social media channels,

— maintain CLMS stakeholder database,

— develop proposals for merchandise goods, coordinate their production and dissemination.

Typical tasks for extra-muros:

— provide on-line helpdesk services (covering all CLMS product portfolio) from Monday to Friday excluding Danish and EU public holidays from 09:00-17:00 CET, in English only,

— organise and conduct on-line trainings/workshops for the selected CLMS products,

— prepare and disseminate CLMS news items for the portal,

— maintain the up-to-date electronic product factsheets (1-2 pages); the task includes creating and updating the factsheets of the products once new products are created or updated,

— systematic search for relevant Copernicus land use cases, liaising with the involved institutions and individuals, analysing the collected use cases and registering them in the use cases database.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The successful tenderer(s) will be awarded a framework service contract for an initial duration of 24 (twenty-four) months, starting from the date of signature by both contracting parties, with the possibility of maximum 2 renewals for a period of 12 (twelve) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus - Regulation (EU) No 377/2014 of the European Parliament and of theCouncil of 3.4.2014 (OJ L 122, 24.4.2014, p. 44).

II.2.14)Additional information

The EEA will use the cascade system to establish framework contracts with multiple economic operators, in order to ensure that EEA can manage a fluctuating workload while maintaining high quality outputs and ensuring business continuity. As a minimum there will be 2 contractors in the cascade, provided enough tenderers satisfy the selection and award criteria, and as a maximum 3 contractors.

II.2)Description
II.2.1)Title:

Geographic Information Systems (GIS), geo-Information Technologies and Big Data Processing

Lot No: 4
II.2.2)Additional CPV code(s)
90700000
II.2.3)Place of performance
NUTS code: DK011
Main site or place of performance:

Work will be carried out primarily at the premises of the European Environment Agency in Copenhagen (intramural) or in a minor number of cases at the contractor’s premises (extramural).

II.2.4)Description of the procurement:

Tthe EEA is looking for consultants in the area of Geographic Information Systems (GIS), geo-information technologies and big data processing.

Typical tasks:

— package geospatial datasets to products for dissemination (harmonization, formats, projections, spatial resolution etc.),

— perform required updates of the existing Copernicus products,

— maintain the Copernicus land product catalogue, ensuring INSPIRE compliance of the metadata of Copernicus land datasets,

— maintain VHR and HR imagery datasets,

— publish Copernicus WMS services on ArcGIS server and maintain web maps in ArcGIS online,

— maintain map content on the Copernicus land portal,

— optimize performance of the CLMS portal,

— ensure the operational availability to end users and interoperability among selected (mainstream) platforms, operating systems and browsers,

— assist the Copernicus team on GIS and geo-IT tasks in general,

— maintain the documentation covering all data processing steps, processes and procedures put in place,

— interact on behalf of the Copernicus Land Monitoring team with the DIAS initiatives,

— support the Copernicus team in preparing the CLMS data and products readiness for integration in the DIAS.

— support the Copernicus team in defining a suitable strategy on how to position and adapt the CLMS portfolio with regard to the multiple cloud based big data service initiative emerging in Europe, and in particular with regard to Earth Observation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 200 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The successful tenderer(s) will be awarded a framework service contract for an initial duration of 24 (twenty-four) months, starting from the date of signature by both contracting parties, with the possibility of maximum 2 renewals for a period of 12 (twelve) months each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Copernicus - Regulation (EU) No 377/2014 of the European Parliament and of theCouncil of 3.4.2014 (OJ L 122, 24.4.2014, p. 44).

II.2.14)Additional information

The EEA will use the cascade system to establish framework contracts with multiple economic operators, in order to ensure that EEA can manage a fluctuating workload while maintaining high quality outputs and ensuring business continuity. As a minimum there will be 2 contractors in the cascade, provided enough tenderers satisfy the selection and award criteria, and as a maximum 3 contractors.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As specified in sections 2.2.1 and 2.2.2.1 of the tender specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/12/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/12/2018
Local time: 14:00
Place:

EEA premises at Kongens Nytorv 6, 1050 Copenhagen K, Denmark.

Information about authorised persons and opening procedure:

Representatives of tenderers (1 per tenderer) are allowed to participate in the opening session. They are requested to inform EEA's procurement services in advance and at the latest by 30.11.2018 by e-mail to procurement@eea.europa.eu.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Tenderers can download the procurement documents and any additional information from the e-tendering website: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4151. This website will be updated regularly and it is the tenderer's responsibility to check for updates and modifications during the tendering period.

VI.4)Procedures for review
VI.4.1)Review body
General Court
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
European Ombudsman
1 avenue du Président Robert Schuman
Strasbourg
67001
France
Telephone: +33 388172313
E-mail: eo@ombudsman.europa.eu
Fax: +33 388179062

Internet address: http://www.ombudsman.europa.eu

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
General Court
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
19/10/2018