Supplies - 549813-2018

14/12/2018    S241    - - Supplies - Prior information notice with call for competition - Competitive procedure with negotiation 

United Kingdom-Bradford: Water distribution and related services

2018/S 241-549813

Prior information notice

This notice is a call for competition

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Yorkshire Water
PO Box 500
Bradford
BD6 2SZ
United Kingdom
Contact person: Mark Robinson
E-mail: mark.robinson@yorkshirewater.co.uk
NUTS code: UKE

Internet address(es):

Main address: www.yorkshirewater.com

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.yorkshirewater.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Internal Sewer Flooding Monitoring

Reference number: CM1207
II.1.2)Main CPV code
65100000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Yorkshire Water have an aspiration to be the one of the best performing Water and Waste Water Companies in The UK. Whilst we are successfully attaining the clear majority of our performance commitments for this AMP period, we need to improve in the area of Internal Sewer Flooding and need to achieve stretching targets in specific areas by the end of the AMP (2020).

In 2011, new rules introduced by the Government meant that water and waste water companies took over the ownership of a large section of previously privately-owned sewers. These sewers are largely not recorded on mapping, are small diameter and individually used by small population numbers. These factors mean that the current suite of monitoring devices is not suitable for the ISF requirement, so we need to go to the market place for solutions that are not generally available to the water industry currently. We require solutions for small diameter sewer monitoring, data transfer and data analytics.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:

Supply, Installation, Maintenance and Removal of Monitors

Lot No: 1
II.2.2)Additional CPV code(s)
65100000
90000000
38300000
II.2.3)Place of performance
NUTS code: UKE
Main site or place of performance:

Yorkshire

II.2.4)Description of the procurement:

To increase the prediction and detection of, and reduce the occurrence of Internal Sewer Flooding, Yorkshire Water believe there may be a requirement for devices to monitor phenomena at all the following locations:

— gully,

— rodding eye,

— soil vent pipe,

— small diameter domestic drain,

— vertical and ramp backdrops,

— access chamber,

— inspection chamber,

— sewer in road outside houses,

— manhole in a road outside houses,

— sewer in field.

It is therefore Yorkshire Water’s intention to set up a Framework Agreement for the potential purchase of devices that can monitor these locations.

In line with the strategic intent to keep our customers’ bills as low as possible, Yorkshire Water are seeking ultra-low cost devices for this purpose – that is devices that are below the current market average for wastewater network monitoring devices.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Collection and transfer of data from the devices in Lot 1 to the Yorkshire Water Telemetry Database

Lot No: 2
II.2.2)Additional CPV code(s)
65100000
90000000
64210000
II.2.3)Place of performance
NUTS code: UKE
Main site or place of performance:

Yorkshire

II.2.4)Description of the procurement:

It is Yorkshire Water’s intention to set up a Framework Agreement for the potential purchase of devices that can transfer data collected by monitors in Lot 1 to a data analytics engine in Lot 3.

As it is envisaged multiple monitor types will be required depending on their location, it is also envisaged this may mean multiple data transfer devices may be required.The devices will communicate by GSM, Wi-Fi or other methods and must be able to push data from the device(via a local hub if required) to a bespoke protocol server.

In line with the strategic intent to keep our customers’ bills as low as possible, Yorkshire Water are seeking ultra-low cost devices for this purpose.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Supply of data analytics engine

Lot No: 3
II.2.2)Additional CPV code(s)
65100000
48900000
II.2.3)Place of performance
NUTS code: UKE
Main site or place of performance:

Yorkshire

II.2.4)Description of the procurement:

The Internal Sewer Flooding Analytics Engine must be able to accept data from a number of different sources to produce management Information that will allow Yorkshire Water or its contracted suppliers to intervene in the network of waste water assets in such a way as to prevent an escape of water from those assets creating standing water, running water or visible deposits of silt or sewage solids in the property.

The supplier must be able to provide evidence that allows Yorkshire Water to differentiate between incidents triggered by "Other Causes1" (including blocked sewers and defective gullies) and "exceptional rainfall events2" (including those caused by high river levels, inundation due to surface run-off or overflowing watercourses).

It must continuously improve the quality of management information that it produces (for instance through the use of machine learning).

Management Information from the analysis engine needs to be compatible with the operation of the Yorkshire Water Control Room (full details will be provided at tender), which, in conjunction with our waste water asset partners and the expectations of our customers, operates a 24 hour a day, 7 days a week, 52 weeks a year.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suppliers expressing an interest to mark.robinson@yorkshirewater.co.uk will be registered on Yorkshire Water's Ariba system.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The bulk of the contract will be for the initial installation of devices in Lot 1 and 2. Maintenance, de-installation, re-installation may be required to meet Yorkshire Watrers standard asset life of 5 years.

IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of expressions of interest
Date: 09/01/2019
Local time: 12:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.5)Scheduled date for start of award procedures:
21/06/2019

Section VI: Complementary information

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Yorkshire Water Services
Bradford
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/12/2018