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Works - 437959-2018

09/10/2018    S194

United Kingdom-Glasgow: Repair, maintenance and associated services related to roads and other equipment

2018/S 194-437959

Contract notice

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Transport Scotland
Postal address: Buchanan House, 58 Port Dundas Road
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G4 0HF
Country: United Kingdom
Contact person: Stephen Breslin
E-mail: stephen.breslin@transport.gov.uk
Telephone: +44 1412727100
Internet address(es):
Main address: http://www.transport.gov.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
Other activity: Transport

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Scottish Trunk Road Network Management Contract — South East Unit

II.1.2)Main CPV code
50230000 Repair, maintenance and associated services related to roads and other equipment
II.1.3)Type of contract
Works
II.1.4)Short description:

The provision of integrated network management; routine, winter and emergency maintenance; renewal and improvement works and other such works; design and supervision of renewal and improvement works and such other work on the specified trunk roads within the Unit.

The contract will include indicative maximum value thresholds for categories of ordered work. These thresholds are subject to change during the contract based on the performance of the service provider.

II.1.5)Estimated total value
Value excluding VAT: 720 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
45221110 Bridge construction work
45221111 Road bridge construction work
45233000 Construction, foundation and surface works for highways, roads
45233100 Construction work for highways, roads
45233110 Motorway construction works
45233124 Trunk road construction work
45233139 Highway maintenance work
45233141 Road-maintenance works
45233142 Road-repair works
45233210 Surface work for highways
45233290 Installation of road signs
45233280 Erection of road-barriers
45233292 Installation of safety equipment
45233293 Installation of street furniture
45316110 Installation of road lighting equipment
50230000 Repair, maintenance and associated services related to roads and other equipment
50232110 Commissioning of public lighting installations
71631480 Road-inspection services
71631450 Bridge-inspection services
71322300 Bridge-design services
45220000 Engineering works and construction works
45221100 Construction work for bridges
II.2.3)Place of performance
NUTS code: UKM SCOTLAND
Main site or place of performance:

Please see attached supplementary document reference "II.2.3 Place of performance South East Unit"

II.2.4)Description of the procurement:

Transport Scotland on behalf of the Scottish Ministers has identified the requirement to appoint a suitably experienced economic operator to operate the Scottish Trunk Road Network Management Contract - South West Unit (the “Contract”).

This exercise is Tranche 1 of a 2 Tranche activity which covers all 4 Units within the Scottish Trunk Road Network. Tranche 1 focuses on the South Units with this notice being for the South East Unit. The procurement for the South West unit is covered under a separate contract notice and can be found on Public Contracts Scotland. Tranche 2 will comprise of the North Units and will be issued in 2020. A maximum of two Units can be won across the network and will be limited to one in the South and one in the North. For clarity and the avoidance of doubt in respect of the Award Restriction, an economic operator that has submitted a tender includes any person or entity involved in the Tranche 1 Procurement or Tranche 2 Procurement as parent undertaking in terms of section 1162 of the Companies Act 2006, any member of the group of companies of which the parent undertaking forms part, lead bidder, consortium or JV member, or any other reliant entity whose capacity in terms of technical and professional ability and/or economic and financial standing, is relied upon in terms of Regulation 64 of the Regulation.

Transport Scotland will manage the procurement process on behalf of the Scottish Ministers. In the event of the contract award, the Contract will be entered into between the Scottish Ministers and the successful tenderer.

The initial Contract term is 8 years with an option to extend for up to a further 4 years. The estimated value of the contract including any extension period is 720 000 000 GBP. The Contract terms and conditions will be based upon ICE 5th Generation which has been amended by Transport Scotland. Each successful economic operator shall be invited to submit a tender on the same Contract terms.

The contractor will be procured through a competitive tender procedure, in accordance with the competitive dialogue procedure as provided for in the Public Contracts (Scotland) Regulations 2015. Due to project complexity, the contract requires to be performed by a single contractor and as such shall not be divided into lots.

To be considered for this Contract economic operators are required to complete the European Single Procurement Document (ESPD) in accordance with this Contract Notice. Economic Operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the ESPD.

The ESPD can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).

Requirement

The scope of works will include but is not limited to: provision of integrated network management; routine, winter and emergency maintenance; renewal and improvement works and other such works; design and supervision of renewal and improvement works and such other work on the specified trunk roads within the Unit.

The Contract will include indicative maximum value thresholds for categories of ordered work. These thresholds are subject to change during the Contract based on the performance of the service provider. Further information on the requirements and objectives of the Contract can be found in the attached supplementary document reference "Supplier Industry Day Supplementary Information Document. The information contained in the document is preliminary and will be supplemented with further information at tender stage.

No warranty or representation of any kind is given as to the accuracy or completeness of such information. The Scottish Ministers, Transport Scotland and their advisers shall not be liable for any errors or omissions or lack of specificity in such information. Any reliance on or use of any information contained within the document is entirely at the risk of the economic operator.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Criterion: The tenderers approach to execution of the works detailed in the contract. Further details will be included in the tender documents / Weighting: 40 %
Cost criterion - Name: Cost Criterion: Final tenders will be assessed against evaluation criteria to determine the most economically advantageous submission. Further information will be included in the tender documents. / Weighting: 60 %
II.2.6)Estimated value
Value excluding VAT: 720 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

It is intended that the Contract will be in place for an initial period of 8 years with an option to extend for a further period of up to 4 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is intended that 5 economic operators be taken forward to participation stage. These economic operators shall be those who have:

(i) submitted a compliant submission, comprising the completed ESPD;

(ii) satisfied the relevant selection criteria under the exclusion grounds;

(a) Minimum Standards of Eligibility — provided evidence of working on specified types of projects over a specified value; and

(b) Technical or Professional Ability — provided evidence demonstrating an acceptable level of technical or professional ability.

(iii) in place quality, environmental and health and safety management systems.

(iv) in place appropriate sustainability measures which attribute significantly to the requirement.

(v) satisfied minimum standards of economic and financial standing;

(vi) appropriate experience in acting as the 'Principal Contractor' and 'Principal Designer' under the Construction Design and Management Regulations 2015 or European equivalent;

(vii) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (h), (i), (j), (k), (l), (m) and (n) (refer to Section III.1.3).

However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv), (v) or (vi) above, then that economic operator shall be excluded from the ranking of scores described in (vii) as above.

Economic operators shall be required to self-certify their adherence to the above selection criteria via the ESPD.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

An economic operator participating on its own and which does not rely on the capacities of other entities in order to meet the selection criteria, must fill out one ESPD.

An economic operator participating on its own but relying on the capacities of one or more other entities must submit to the contracting authority an ESPD on its behalf together with a separate ESPD on behalf of each of the entities being relied upon and setting out the relevant information.

Finally, where a group of economic operators, including temporary associations, participate together in the procurement procedure, a separate ESPD setting out the information required under Parts II to IV must be given for each of the participating economic operators (excluding 4C.1 / 4C.2).

Qualifications and Experience.

Construction Design and Management Regulations 2015 (CDM 2015).

It is intended that the successful tenderer shall fulfill the duties of Principal Contractor and Principal Designer under CDM 2015. Therefore, economic operators shall be required to satisfy the Scottish Ministers as to their competence resources and willingness to be appointed as Principal Contractor and Principal Designer and fulfill those duties in accordance with CDM 2015 (refer to III.1.3).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic operators shall be required to satisfy minimum standards and to provide proof of economic and financial standing. To determine these standards each Economic Operator Ultimate Parent Company shall provide the information request below for the last 2 years of trading:

(a) in response to ESPD Question Ref. 4B.1.1 provide the specified annual turnover for the last 2 years of trading, or for the period which is available if trading for less than 2 years;

(b) in response to ESPD Question Ref 4B.5a, 4B.5b and 4B.5c confirm they already have or can commit to obtain, prior to commencement of the contract the required levels of insurance;

(c) in response to ESPD Question Ref 4B.6 provide a link to or copies of the associated annual accounts filed at Companies House (or equivalent if not a UK registered company) for the last 2 years of trading, or for the period which is available if less than two years. As an Ultimate Parent Company Guarantee is required for this Contract, the information requested should be provided for the Ultimate Parent Company only as it will be the Ultimate Parent Company for each economic operator who will be evaluated as a requirement for this Contract. In the case of a consortium bid, the Ultimate Parent Company of each economic operator is required to provide copies of its annual accounts. This information has been requested to enable Transport Scotland to perform their assessment as detailed in the attached supplementary document reference "III.1.2 Economic and Financial Standing Evaluation Criteria Ratios and Scoring — NMC"; and

(d) in response to ESPD Question Ref 4B.6 confirm that not later than 30 days prior to the Commencements of Service Date, you will provide a validly executed Bond and Undertaking by an insurance company or bank which shall be jointly and severally bound with the operating company in the sum of 2 000 000 GBP for the due performance of this Contract under the terms of such Bond and Undertaking.

Minimum level(s) of standards possibly required:

Economic operators are required to satisfy minimum standards of economic and financial standing. These are described below:

Insurance (Question Ref. 4B.5)

In response to ESPD Question Ref. 4B.5 economic operators must confirm they already have or can commit to obtain prior to commencement of the Contract to obtaining the following insurances at the following minimum levels:

Public Liability Insurance = 155 000 000 GBP

Professional Indemnity Insurance = 10 000 000 GBP

Contractors All Risk = Unlimited

Employers Liability = 5 000 000 GBP

Contractors Pollution Legal Liability = 10 000 000 GBP

And, any other insurance required by the Contract or by the appropriate legislation with a sum insured / limit of indemnity to satisfy the Contract or legal requirements.

In responding to ESPD Question Ref. 4B.5.1 and 4B.5.2 of the ESPD, where the economic operator ticks the box “No, and I cannot commit to obtain it” they shall be marked as FAIL and shall be excluded from this procurement competition.

Evaluation Criteria Ratios (ESPD Question Ref. 4B.6)

The financial information received under ESPD Question Ref. 4B.6, ratios 1 — 9 shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria, namely:

1) Acid Test Ratio;

2) Cash Interest Cover Ratio;

3) Return on Capital Employed;

4) Operating Profit Ratio;

5) Net Worth;

6) Gearing;

7) Annual Contract Value to Turnover;

8) Filed Accounts;

9) Audit Report.

The individual scores shall be weighted, with the most recent (“Year 1”) financial statements weighted at 67 % and the previous (“Year 2”) statements being weighted at 33 %, to form an aggregated score for each of the nine criteria over the 2 years.

The maximum cumulative score resulting from the summation of the nine economic and financial standing aggregated scores shall be 50 marks. A submission shall be marked as a FAIL and will not be considered further if the score achieved by a Single economic operator or a group of economic operators is less than 50 percent of the available marks. The scoring mechanism "Economic and Financial Standing Evaluation Criteria Ratios and Scoring — NMC" document is attached to this notice for further breakdown and explanation.

Where the submission has been submitted by a group of economic operators, the information supplied by each economic operator will be evaluated in the proportion of the percentage shareholdings or percentage equity/interest of each economic operator and a score determined for such group on that basis. This should be done by completing the attached supplementary document titled "Reliance Response Table — South East Unit".

III.1.3)Technical and professional ability
List and brief description of selection criteria:

In response to ESPD: Question Ref. 4C.1 economic operators are required to insert suitable responses to:

(i) Provide information on no less than 4 reference projects which reflect similar works in terms of scope, size and / or complexity to the contract, predominately carried out within the last 8 years detailing role and scope of services performed. These will not be scored but require to be completed; and

(ii) Provide suitable responses to statements (A), (B), (C), (H), (I), (J), (K), (L), (M) and (N) set out in the attached supplementary document ref "III.1.3 Technical and Professional Ability Statements - South East Unit" demonstrating that they have the required minimum standards of eligibility and technical and professional ability.

These statements shall be answered by single economic operators and by groups of economic operators (group members should not respond individually). A "group of economic operators" is defined as an unincorporated consortium or joint venture.

Responses to "Reference Projects" is not scored, but is required to be completed.

Responses to Statements (A) – (G) shall be assessed on the basis of PASS or FAIL. Economic operators who fail to satisfy these minimum standards (either they answer ‘No’ or fail to provide an acceptable answer) shall be excluded from the procurement competition.

The responses to Statements (H) – (N) shall be assessed on the basis of a score with a minimum threshold of 3 (following all evaluators individual scores being averaged), using the following scoring mechanism:

— Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion (0 – 2 Unacceptable),

— Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability (3 – 4 Weak),

— Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature (5 – 6 Acceptable),

— Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (7 – 8 Good),

— Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (9 – 10 Excellent).

In response to ESPD Question Ref 4C.6 economic operators shall be required to insert a suitable response to statement (G) demonstrating competence in the role of Principal Contractor and Principal Designer under CDM 2015 and also confirm that they are willing to accept this role under the Contract.

Under ESPD Question Ref 4C.7 and 4D.1 economic operators shall be required to insert suitable responses to statements (D), (E) and (F) demonstrating that they have in place an appropriate quality, environmental and health and safety management systems. Economic Operators should specify their recognised accredited system or own non-accredited system which will ultimately shall be adopted if awarded the contract. Subsequently, under ESPD, Question Ref. 4D.1 economic operators are required to confirm their compliance and be able to provide the appropriate certification.

The responses to Statements (D), (E) and (F) shall each be assessed on the basis of PASS or FAIL. Economic operators who obtain a FAIL in either of their responses shall not be considered further in this procurement competition.

Minimum level(s) of standards possibly required:

Please refer to supplementary document reference "III.1.3 Technical and Professional Ability Statements – South East Unit" for each individual statement and relative weightings.

Each of these statements can be answered using the attached supplementary document reference III.1.3 "Technical and Professional Ability Response Tables South East Unit".

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Requirement will be detailed in tender documentation and may relate to – training and recruitment, the availability of sub-contracting opportunities or approaches intended to improve the economic, social or environmental wellbeing of the surrounding areas.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 05/02/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Economic operators are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Scottish Ministers shall not evaluate any submission received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers.

Compliance with achieving the specified deadline is the sole responsibility of the economic operator.

Economic operators which alter their composition after making a submission will be the subject of re-evaluation. Any request by Economic Operators for clarification of any part of the documentation shall be made through the Public Contracts Scotland website. The deadline to submit questions relating to the submission via the Public Contracts Scotland portal is noon on 2nd November 2018. Neither Transport Scotland nor the Scottish Ministers shall be responsible in any way to economic operators as a result of any delay or failure in answering any request for clarification or any decision not to answer a request for clarification (either in full or in part). Absence of a response from Transport Scotland or the Scottish Ministers shall not entitle economic operators to qualify their submission.

The Scottish Ministers reserve the right not to conclude any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.

Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the competition.

Economic Operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and/or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=548465.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. economic operators are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Requirement will be detailed in tender documentation and may relate to - training and recruitment, the availability of sub-contracting opportunities or approaches intended to improve the economic, social or environmental wellbeing of the surrounding areas.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=559900.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Requirement will be detailed in tender documentation and may relate to - training and recruitment, the availability of sub-contracting opportunities or approaches intended to improve the economic, social or environmental wellbeing of the surrounding areas.

(SC Ref:559900)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=559900

VI.4)Procedures for review
VI.4.1)Review body
Official name: Transport Scotland
Postal address: Buchanan House, 58 Port Dundas Road
Town: Glasgow
Postal code: G4 0HF
Country: United Kingdom
Telephone: +44 1412727100
Internet address: http://www.transport.gov.scot
VI.5)Date of dispatch of this notice:
04/10/2018